The Ugandan Jobline

Job Title:    Admin & Accounting Assistant

Organisation: Association
for Aid and Relief (AAR Japan)

Duty Station: Uganda

Salary Range (Gross):  UGX 890,000 – 1,150,000 per month (depending on the experience and
skill of a candidate)

About US:

Association for Aid
and Relief (AAR Japan) was founded in 1979 by Yukika SOHMA, our first
chairperson, with a mission to help refugees from Indochina, and as a civil
organization without any political, religious, or ideological affiliations. It
has since then grown into an international organization approved and registered
by the United Nations. AAR Japan has five main pillars of activities; 1)
emergency assistance, 2) assistance to persons with disabilities, 3) landmine
and unexploded ordnance (UXO) action, 4) action against infectious diseases and
5) public awareness raising about global issues in Japan. Since the beginning,
AAR Japan has operated in over 60 countries. Currently we are active in 15
countries and areas, including 4 African countries namely Kenya, Zambia, Sudan
and Uganda.

Job Summary:  The Admin & Accounting Assistant will
manage and accomplish assigned project activities from planning, procurement,
mobilization, budget and asset control, implementation and reporting, and other
assignments relevant to our project in education and protection area. The
person will be based in Yumbe, but may have frequent business trips to Kampala,
Arua, and Moyo District.

Key Duties and Responsibilities: 

Administrative work
supporting Administrative Officer

•                    
Manage
office supplies stock and place orders

•                    
Arrange
accommodation, travel and postal service

•                    
Make
drafts of various contracts either related to project or administration.

•                    
Keep
proper and correct records of all the office consumables and assets with
Microsoft Excel.

•                    
Arrangement
and control stock of project materials in warehouse or storeroom

•                    
Carry
administrative duties such as filing, typing, copying, binding, scanning, etc.

•                    
Perform
other duties instructed by supervisors.

Accounting work
supporting Accounting Officer

•                    
Control
petty cash in office

•                    
Accounting
Journal Entry to AAR’s financial system on a daily basis

•                    
Fill in,
check and organize accounting documents (bills, cash slips, invoices, financial
supporting documents, receipts)

•                    
Assist
in supervising and giving advice as necessary to other staff to ensure their
compliance with the required financial procedure

•                    
Assist
in preparing internal monthly financial reports and financial reports for
donors

•                    
Assist
in preparing project audits and annual audits

•                    
File
monthly tax return

•                    
Fulfill
all the demands pertaining to accounting and finance process

•                    
Update
and manage staff payroll

•                    
providing
advice on compiling organization accounting manuals

•                    
Perform
other duties instructed by supervisors.

Qualifications, Skills and Experience: 

•                    
The
applicant must hold a Bachelor’s Degree or higher in in relevant field.

•                    
A
minimum of two years of experience working in accounting / finance or
administration in a reputable firm, public body or NGO.

•                    
Good
knowledge of English and preferably of a language commonly used in West Nile.

•                    
Good
Computer Skills especially in Word, Excel accounting software and knowledge of
other database preferred.

•                    
High
integrity, self-driven, able to work under challenging circumstances, and able
to complete assignments with tight deadlines under minimal supervision.

How to Apply:

All suitably
qualified and interested individuals should submit their application to
aar.uganda.hr@gmail.com or hand deliver their application to AAR Japan Yumbe
Office (*Incomplete application shall not be considered.)

•                    
The Subject
Name for the email shall be: “Admin & Accounting Assistant_Name”

•                    
Cover
Letter (Shall not exceed one A4 page)

•                    
Curriculum
Vitae (CV)

•                    
Copy of
academic and work certificates

Deadline: 30^th April 2019

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