Finance Manager International NGO Jobs – Mercy Corps

Job
Title:         
 Finance
Manager
Organization: Mercy
Corps
Duty Station: 
Kampala, Uganda
Reports to:
Finance Director
About US:
Mercy Corps is an
International NGO that exists to alleviate poverty and oppression by helping
people build secure, productive and just communities. Mercy Corps has been
fully registered in Uganda as an operational NGO. Currently Mercy Corps has an
office in Kampala and is implementing Food Security programs which comprise of
Water and Sanitation, Livelihood and Agriculture and Conflict Mitigation
Management Program in North and North Eastern Uganda. We implement programs in
the northern districts of Pader, Kitgum, Agago, Lamwo, Kaabong, Abim and Kotido
with funding from USAID, USDA, Walmart Foundation, SDC, DFID as well as other
private donations.
Job Summary:  The Finance Manager is responsible for daily
office operations in country office and field offices. He/she is responsible
for review and/or approval of transactions, according to the Approval Authority
Matrix; ensuring that all transactions are allowable, reasonable and allowable,
in line with Mercy Corps policies, donor regulations, GAAP and applicable
country laws and that they are correctly coded. The Finance Manager will do
regular field visits, facilitate audits, and coordinate weekly and monthly
financial reporting, support, supervising and coaching all Senior Finance
Officers and Finance Coordinators, monitor cash projections and cash
management, updating and tracking all assets and Finance files. Support and
track contracts payments, leases, fixed assets and procurements of all office.
It is critical that Finance Manager travels to the field one week per month and
ensures Senior Finance Officers based in Kampala also travel one week per
month.
Key Duties and Responsibilities: 
                    
Supervision
of Finance Coordinators, Senior Finance Officers, and Roving Finance Officer.
                    
Coordination
of the financial reporting processes, ensuring that all data is accurate,
complete, and entered within set deadlines.
                    
Perform
cost allocations on a monthly basis, and ensure monthly closing procedures are
properly done, and on time.
                    
Review
payments, journals, purchase orders and contracts in line with the Approval
Authority Matrix. All transactions must meet donor regulations, Mercy Corps
policies and applicable country laws, and must be properly coded according to
the MC chart of accounts.
                    
Provide
planned technical support, back stopping, coaching and training to all Finance
staff under his/her supervision.
                    
Make
sure all transactions are properly entered in to the accounting software/field
connection/Navigator, review and ensure weekly posting is done.
                    
Provide
financial review for advances, purchase requests, quotation analysis, purchase
orders, expense report, payment requests and other field transactions within
his/her limit per the AAM.
                    
Coordinate
and prepare weekly and monthly cash requirements for all offices, submit and
make sure sufficient cash is available in all offices and monitor its use. Make
sure also there is no excess cash.
                    
Review
and import month end payroll for posting and ensure all severances and pensions
updated periodically and reconciled with the ledger and individual staff.
                    
Review
monthly balance sheet reconciliations.
                    
Ensure
all cash, bank and advances are reconciled with cash counts, bank statements
and outstanding advances and ledger.
                    
Ensure
monthly NSSF, income tax, withholding tax, VAT and other taxes are withheld,
paid on time and reported accordingly.
                    
Review
and submit monthly, quarterly and annual financial report packages to HQ.
                    
Review
all offices time sheet summaries and individual staff timesheets, update
payroll for allocation and file for payroll recording every month.
                    
Filing
of tax returns with URA and NSSF as per applicable country laws.
                    
Review
the national staff payroll and compute monthly taxes for expatriate staff.
                    
Support,
manage and facilitate internal and external audits.
                    
Ensures
that he/she travels to filed locations once per month and ensures that Senior
Finance Officers travel to the field one week per month. This is critical part
of the role and cannot be compromises.
                    
Any
other tasks to be assigned by the supervisor.
Finance &
Compliance Management
                    
Ensure
compliance with donor and Mercy Corps regulations related to food security
programming.
Security
                    
Ensure
compliance with security procedures and policies as determined by country
leadership.
                    
Proactively
ensure that team members operate in a secure environment and are aware of
policies.
Organizational
Learning
                    
As part
of our commitment to organizational learning and in support of our
understanding that learning organizations are more effective, efficient and
relevant to the communities they serve, we expect all team members to commit 5%
of their time to learning activities that benefit Mercy Corps as well as
themselves.



Qualifications, Skills and Experience: 
                    
The
ideal candidate for the Mercy Corps Finance Manager job opportunity should hold
a Bachelor’s degree in Accounting or Finance with a professional qualification
in either CPA or ACCA. A Master’s degree would be an added advantage.
                    
Eight
years’ experience in grants and financial management and accounting and
3+year’s supervisory experience.
                    
Good
understanding of USAID, DFID, SIDA, ECHO guidelines is a must
                    
Strong
management Skills, Technical & Supervisory Skills and experience required.
                    
Strong
accounting skills and experience, including management of the general ledger,
journal entries, payroll, payables and balance sheet.
                    
Adequate
understanding of donor rules and regulations is required.
                    
International
NGO/PVO experience required.
                    
Demonstrated
experience and skill with financial reports preparation and presentation and
proven ability to translate technical financial data into informative reports.
                    
Advanced
computer skills in MS Office programs, particularly Excel and accounting
software experience.
                    
Excellent
oral and written English skills
                    
Willing
to travel regularly to Mercy Corps and sub grantees field offices and project
sites approximately 25%.
                    
Proven
ability to support programmatic objectives with timely and meaningful financial
information is essential.
                    
A
demonstrated ability to multi-task, meet deadlines and process information in
support of changing program activities is necessary.
                    
An
impeccable professional standard of finance and procurement ethics as well as
the willingness and ability to enforce compliance with Mercy Corps and donor
policies and procedures is essential.
How to Apply:
All suitably
qualified and interested candidates should send their E-mail applications
including a cover letter clearly stating the salary requirements, updated CV
(with three professional referees), and copies of academic
qualifications/certificates addressed to the Senior HR and Legal Manager, Mercy
Corps Uganda to: ug-mcjobs@mercycorps.org
Deadline: 25th April 2019
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