Job Title: Finance and Administration
Officer
Officer
Organisation: AIDS
Information Centre (AIC)
Information Centre (AIC)
Duty Station: Uganda
Reports to: Regional
Manager
Manager
About US:
AIDS Information
Centre (AIC) is a national Non-Governmental Organization committed to improving
the quality of life of orphans and other vulnerable children. AIC is one of the
Sub Recipient CSO implementing the USAID/Uganda BETTER OUTCOMEs Project for Children
and Youth in Eastern and Northern Uganda. The consortium partners for the
Better Outcomes Project include: World Education Inc. /Bantwana (WEI/B) as the
prime partner; Uganda Women’s Effort to Save Orphans (UWESO), Mercy Corps,
Youth Alive and Friends of Christ Revival (FOC-REV); each responsible for
specific technical aspects of the project.
The project targets 6 districts
of Northern Uganda, these include: Arua, Kitgum, Gulu, Apac, Lira and Oyam.
Centre (AIC) is a national Non-Governmental Organization committed to improving
the quality of life of orphans and other vulnerable children. AIC is one of the
Sub Recipient CSO implementing the USAID/Uganda BETTER OUTCOMEs Project for Children
and Youth in Eastern and Northern Uganda. The consortium partners for the
Better Outcomes Project include: World Education Inc. /Bantwana (WEI/B) as the
prime partner; Uganda Women’s Effort to Save Orphans (UWESO), Mercy Corps,
Youth Alive and Friends of Christ Revival (FOC-REV); each responsible for
specific technical aspects of the project.
The project targets 6 districts
of Northern Uganda, these include: Arua, Kitgum, Gulu, Apac, Lira and Oyam.
Job Summary: The Finance and Administration Officer will be
responsible for the effective running of all support areas, i.e. Finance, Human
Resource and Administration; and ensuring that AIC meets all its financial and
compliance obligations. As a member of the Senior Management team at the
region, contributes to strategic and operational planning and oversight, and
where required, leads project initiatives and teams at the region
responsible for the effective running of all support areas, i.e. Finance, Human
Resource and Administration; and ensuring that AIC meets all its financial and
compliance obligations. As a member of the Senior Management team at the
region, contributes to strategic and operational planning and oversight, and
where required, leads project initiatives and teams at the region
Key Duties and Responsibilities:
·
Work
plans prepared for the provision of administrative and human resource services
Work
plans prepared for the provision of administrative and human resource services
·
Financial
plans and budgets for the region prepared, in a participatory manner
Financial
plans and budgets for the region prepared, in a participatory manner
·
Established
internal controls implemented
Established
internal controls implemented
·
Arrangements
in place for availing required resources for program implementation
Arrangements
in place for availing required resources for program implementation
·
Properly
reconciled books of Accounts maintained
Properly
reconciled books of Accounts maintained
·
Payroll
information promptly provided to headquarters
Payroll
information promptly provided to headquarters
·
Statutory
payment obligations promptly complied with
Statutory
payment obligations promptly complied with
·
Staff,
suppliers and other beneficiaries paid and in time
Staff,
suppliers and other beneficiaries paid and in time
·
Funds
properly utilized and accounted for
Funds
properly utilized and accounted for
·
Monthly,
quarterly and annual financial statements prepared and submitted
Monthly,
quarterly and annual financial statements prepared and submitted
·
Stores
well maintained and managed
Stores
well maintained and managed
·
Physical
assets within the region well documented and managed
Physical
assets within the region well documented and managed
·
Insurance
on insurable asset kept up to date
Insurance
on insurable asset kept up to date
·
AIC
vehicles and other equipment effectively utilized
AIC
vehicles and other equipment effectively utilized
·
Well
maintained AIC buildings, vehicles and equipment
Well
maintained AIC buildings, vehicles and equipment
·
Office
premises kept clean and tidy at all times
Office
premises kept clean and tidy at all times
·
Office
services effectively provided
Office
services effectively provided
·
Security
of AIC premises maintained
Security
of AIC premises maintained
·
Headquarters
promptly informed of staffing gaps in the region
Headquarters
promptly informed of staffing gaps in the region
·
New
staff to the region appropriately inducted
New
staff to the region appropriately inducted
·
Human
resource database for the region kept up-to-date
Human
resource database for the region kept up-to-date
·
Time
sheets properly filled by regional staff
Time
sheets properly filled by regional staff
·
Payrolls
for the region submitted on time
Payrolls
for the region submitted on time
·
Support
provided to the supervisory staff of the region on handling human resource
issues
Support
provided to the supervisory staff of the region on handling human resource
issues
·
Performance
appraisal of the regional staff well coordinated
Performance
appraisal of the regional staff well coordinated
·
Periodic
reports financial, administrative and human resource services submitted to the
Regional Manager and relevant headquarters managers
Periodic
reports financial, administrative and human resource services submitted to the
Regional Manager and relevant headquarters managers
Qualifications, Skills and Experience:
·
The
ideal candidate must hold a BCom /BBA/BSc (Accounting or Finance Major), or their
equivalent; plus
The
ideal candidate must hold a BCom /BBA/BSc (Accounting or Finance Major), or their
equivalent; plus
·
At least
part 2 of an internationally recognized Professional Accounting Body (ACCA,
CPA, CIMA, etc)
At least
part 2 of an internationally recognized Professional Accounting Body (ACCA,
CPA, CIMA, etc)
·
Four years
in middle management position with heavy administrative and accounting
responsibilities in a reputable organization
Four years
in middle management position with heavy administrative and accounting
responsibilities in a reputable organization
·
Reliable
knowledge of programme planning and
budgeting, reporting and auditing
Reliable
knowledge of programme planning and
budgeting, reporting and auditing
·
Thorough
knowledge of the AIC Chart of Accounts
Thorough
knowledge of the AIC Chart of Accounts
·
Knowledge
of AIC policies, regulations
instructions and rules
Knowledge
of AIC policies, regulations
instructions and rules
·
Key
Skills
Key
Skills
·
Highly
skilled in the use of Microsoft Office Applications
Highly
skilled in the use of Microsoft Office Applications
·
Excellent
written and verbal communication skills
Excellent
written and verbal communication skills
·
Administrative
skills
Administrative
skills
·
Supervisory
skills
Supervisory
skills
·
Negotiation
skills
Negotiation
skills
How to Apply:
All candidates
should send their applications clearly stating salary expectations in the cover
letter with an updated CV (with 3 referees 1 of whom should have been your
direct supervisor), and copies of academic qualifications/certificates
addressed to:
should send their applications clearly stating salary expectations in the cover
letter with an updated CV (with 3 referees 1 of whom should have been your
direct supervisor), and copies of academic qualifications/certificates
addressed to:
Human Resource
Department,
Department,
AIDS Information
Centre – Uganda
Centre – Uganda
Plot. No. 1321.Block
12
12
Mengo – Kisenyi
P.O. Box 10446
Kampala.
Kampala.
Email to: [email protected]
Deadline: 19th April 2019
YOU MUST INDICATE
YOUR SALARY EXPECTATIONS:
YOUR SALARY EXPECTATIONS:
Deadline: 19th April 2019
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