Executive Administration Officer Non-profit Jobs – SNV Netherlands Development Organization

Job Title:        Executive Administration Officer
Organisation: SNV
Netherlands Development Organization
Duty Station: Kampala,
Uganda
About US:
SNV Netherlands
Development Organization is a not-for-profit international development
organizational founded in the Netherlands in 1965; and currently maintains a
global presence in 30 countries; across Africa, Asia and Latin America. SNV has
been present in Uganda since 1989 and currently undertakes donor funded
programming within 100+ districts across the country. As an organisation, SNV
focuses on the Agriculture, WASH and Energy sectors and maintains the belief
that no one should have to live in poverty; and that all people should have the
opportunity to pursue their own sustainable development. SNV contributes to
programming within the Agriculture, WASH and Energy sectors by strengthening
the capacities of targeted partners and communities at the field level; in order
to realize increased skill sets and sustainable performance; reduce poverty
levels, expand employment; improve food security; while paying special
attention to gender equity, social inclusion of marginalized groups and
stakeholder accountability.
Key Duties and Responsibilities: 
Administration
Support
·        
The
candidate is expected to give administrative support to Country Director and
Country Management Team.
·        
The
candidate will work very closely with the Country Director to ease the
administrative workload.
·        
The
candidate will also be required to gather, analyse and report relevant
(Financial, HR & Operations) data and provide input for the CD and CMT action.
Project Management
Support:
The candidate will be
expected to give admin support, coordination of project review reporting,
monitoring, donor reporting and annual and MYR reporting.
Meetings and Events
Management:
·        
The
candidate should be able to organize and co-ordinate meetings (e.g. workshops,
events) of the assigned department or project team, take care of housekeeping
affairs, take and distribute minutes on time.
·        
Organise
and manage appointments of the assigned manager and liaise with Logistics to
facilitate planning and implementation of activities.
·        
Assist
in the coordination and compilation of monthly and quarterly staff and team
planning and provide the link to admin/ finance and logistics as needed.
·        
Maintenance
of the Director’s diary and engagements.
Communications and
Office Management
·        
Ensure
timely communication of key internal and external communication in liaison with
management and Communications department.
·        
Ensure
usage of up to date communication templates in liaison with communications
department.
·        
Receive
and dispatch incoming calls/e-mails and make outgoing calls/mails and give
answers to basic questions, based on the communication guidelines, SNV house
style and agreements with manager.
·        
Support
content development for external communications.
Filing and
Archiving
·        
Control,
distribution and filing of documents for country office and maintenance of a
filing system, in line with archiving procedures.
·        
Control
of key country office documents.
Administrative
Duties:
Gather relevant
(Financial, HR & Operations) data and provide input to the Director.



Qualifications, Skills and Experience: 
·        
The ideal
candidate must hold a Bachelor’s Degree in the field of Business
Administration, Communications, Public Relations, or and any other relevant
field.
·        
At least
four years of relevant work experience, ideally in mass communications, public
relations or busy project support unit/office.
·        
Ability
to work without supervision.
·        
Excellent
written and verbal communication skills in English.
·        
Excellent
administration skills, able to organise own work and make follow-up on tasks as
required.
·        
Ability
to follow required procedures and guidelines.
·        
Ability
to give good attention to detail.
·        
Flexible,
dynamic, excellent interpersonal skills, able to relate effectively with a wide
range of people and cultures.
·        
Proficient
computer skills – Word, Excel, PowerPoint and Outlook.
How to Apply:
All candidates who
wish to join SNV in the aforementioned capacity should apply online at the link
below.
Deadline: 20th April 2019  
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