The Ugandan Jobline

Job Title:   Administrative Assistant

Organisation: Makerere
University School of Public Health

Project Name: Centre
for Tobacco Control in Africa (CTCA)

Funding Source: Bill and Melinda Gates Foundation

Duty Station: 
Kampala, Uganda

Reports to:
Senior Program Officer Finance and Administration

Salary: $18,000
US Dollars

About US:

Makerere University
School of Public Health’s Centre for Tobacco Control in Africa (CTCA) was
established in 2011 by the World Health Organization (WHO) to support
governments in African countries to develop tobacco control policy and
legislation as well as build and sustain institutional capacity for tobacco
control. This is done through offering technical, institutional and cross
sector support for tobacco control at national and regional levels. The Centre
which is in its 2nd phase funded by the Bill and Melinda Gates Foundation
through the African Capacity Building Foundation envisions four outcomes
including;

Adoption and
implementing policies for farmers transitioning from tobacco farming to
alternatives,

•                    
Increased
adoption of policies and laws compliant with FCTC

•                    
Increased
implementation/enforcement officers of policies and laws compliant with FCTC

•                    
Development
and implementation of national tobacco control programs.

Job Summary:  The Administrative Assistant will be providing
administrative support to ensure efficient operation of the office. The
Administrative Assistant will support management and employees through a
variety of tasks related to administration, finance and communication.

Key Duties and Responsibilities: 

•                    
Managing
the front office desk

•                    
Maintaining
a clean filing system

•                    
Handling
communications – Receiving, storing, retrieving, dispatching, organizing
documents and other correspondence of the centre

•                    
Ensuring
that the office premises are clean and in good condition

•                    
Provide
secretarial services to CTCA technical meetings

•                    
Managing
petty cash transactions.

•                    
Assist
in the preparation of regularly scheduled reports

•                    
Maintain
supplies inventory by checking stock to determine inventory level; anticipating
needed supplies; placing and expediting orders for supplies; verifying receipt
of supplies

•                    
Oversee
and supervise the work of junior staff

•                    
Providing
support to the accounting and procurement functions

•                    
Maintain
up-to-date employee records

•                    
Coordinate
repairs to office equipment

•                    
Photocopy
and print out documents on behalf of other colleagues

•                    
Assist
in logistics preparations for workshops and missions

Qualifications, Skills and Experience: 

•                    
The
applicant must hold a Bachelor’s degree in Business Administration, Arts,
Social Sciences, Development Studies, Accounting, Finance or relevant
discipline

•                    
At least
two years’ experience in administration and finance

•                    
Strong
interpersonal skills

•                    
Excellent
Oral and written communications

•                    
Excellent
computer skills

•                    
Strong
organizational and planning skills

•                    
Proficient
in MS Office

•                    
Excellent
command in English; French will be an added advantage

How to Apply:

All suitably
qualified and interested candidates may apply for the post by: Submitting a
motivation letter of not more than 500 words and clearly marked; “Application
for the position of Administrative Assistant, CTCA/AD/2019-002/” in soft copies
at the address below. In addition to the requirement above interested
applicants should submit:

•                    
An
application letter,

•                    
A CV
with contacts of 3 professional referees, and

•                    
A copy
of all relevant academic documents.

Applications may be
sent by Email: eoi@ctc-africa.org

Deadline: 30^th April 2019

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