UN Supply Associate Job Careers – United Nations High Commissioner for Refugees (UNHCR)

Job Title:     Supply Associate
Organisation: United
Nations High Commissioner for Refugees (UNHCR)
Duty Station: 
Uganda
Position Number: 10009744
Internal/External Vacancy Notice Number: 009/2019
Reports to:
Supply Officer
Post Grade: GL6
About UNHCR:
The Office of the
United Nations High Commissioner for Refugees was established on December 14,
1950 by the United Nations General Assembly. UNHCR’s mandate under the Statute
of the Office of the United Nations High Commissioner for Refugees is to lead
and co-ordinate action for international protection to refugees; seek permanent
solutions for the problems of refugees and safeguard refugee rights and
well-being. UNHCR has an additional mandate concerning issues of statelessness,
as it is given a designated role under Article 11 of the 1961 Convention on the
Reduction of Statelessness.
Job Summary:  The Supply Associate (Procurement) supports
procurement activities within Headquarters. The incumbent maintains regular
contact on a working level on routine issues with other Units, Sections,
Divisions at Headquarters, and UNHCR field offices, UN agencies, NGOs and
commercial contractors in the area to facilitate procurement activities. The
incumbent may supervise general service staff in the office, and reports to the
(Associate/Assistant) Supply Officer. The duties of the incumbent are to
support the procurement process within the specific area covered by the
organisational unit while exercising efficiency in the procurement process.
Key Duties and Responsibilities: 
  • Conduct spend analyses using historical spend data to identify trends
    that can be used to plan procurement activities and Frame Agreements.
  • Quickly respond to field requests for information and advice and
    coordinate responses from a range of HQ units to provide a clear,
    consistent and timely response to the field.
  • Analyse matters relating to procurement activities, and deliver
    information on all procurement activities within area of responsibility.
  • Provide guidance and advice on UNHCR procurement policies and
    procedures to support and assist requesting sections.
  • Evaluate purchase requisitions to ensure that specifications,
    delivery dates and all other requirements are in order. Process requests
    received for procurement of assigned goods/products.
  • Draft and dispatch quotation requests and/or tenders.
  • Assist in the evaluation of offers and draft bid-tabulations.
  • Prepare and review proposals for award of contracts to the Committee
    on Contracts.
  • Prepare Purchase Orders and send confirmations, requests for
    inspection and other correspondence.
  • Monitor the manufacture/transport of ordered goods to ensure timely
    delivery.
  • Establish Frame Agreements for the required item or item group.
  • Identify, assess and select vendors based on their capability for
    delivering commodities and services.
  • Coordinate activities of vendors performing supply related
    activities, and ensure that they understand and adhere to relevant UNHCR
    rules and procedures.
  • Monitor performance of vendors under Frame Agreements by analysing
    the products and delivery performance. Maintain vendor and item master databases.
  • Prepare and review proposals for award of contracts to the Committee
    on Contracts.
  • Participate in Committee on Contracts meetings, probe unclear issues
    and participate with expert procurement advice, when requested. Follow up
    on decisions or actions from the Committee.
  • Keenly monitor the quality and accuracy of supply chain related data
    in relevant business systems.
  • Compile and analyse statistical information, identify trends and
    developments in supply chain related matters that will assist in decision
    making.
  • Any other responsibility deemed necessary or as delegated by the
    supervisor in order to meet the level of service requires by the
    organisation.
Key Performance Indicators:
  • UNHCR supply chain rules and procedures are applied in a consistent,
    effective and transparent manner.
  • UNHCR delivers timely and quality goods and services to persons of
    concern.
  • UNHCR has effective partners to support supply activities within
    area of responsibility.



Qualifications, Skills and Experience:
  • The ideal candidate for the United Nations UNHCR Supply Associate
    (Procurement) job opportunity should have completed Secondary School
    Education with post-secondary training/certificate in Trade, Business
    Administration, Economics, Marketing or a related field;
  • At least six years of previous relevant professional job experience;
  • Fluency in English and working knowledge of another relevant UN
    language and/or local language (as applicable in the duty station)
  • Completion of UNHCR learning programmes or specific training
    relevant to functions of the position such as the Supply Chain Learning
    Programme (SCLP);
  • Other UN procurement and logistics training such as IAPSO and UNPD
  • Extensive knowledge and working experience of PeopleSoft/MSRP Supply
    Chain applications.
How to Apply:
All interested
candidates who wish to join the United Nations High Commissioner for Refugees
(UNHCR) in the aforementioned capacity are encouraged to click on the link
below and follow the application instructions after reviewing the job details.
Deadline: 19th March 2019
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