UN Logistics Assistant (Funds Management) Job Careers – United Nations World Food Programme (WFP)

Organization: United
Nations World Food Programme (WFP)
Duty Station: 
Kampala, Uganda
About US:
The UN World Food
Programme (WFP) is the United Nations frontline agency against world hunger. It
is the largest and longest serving humanitarian agency in Uganda. Currently WFP
focuses on three priority areas: Saving lives in Emergencies; Building
Resilience through Predictable Safety Nets; Improving Nutrition &
Mother-and Child Health; and Supporting Small Holder Farmers to Access Markets.
WFP has operations in various parts of the Country.
Job Summary:  The Logistics Assistant (Funds Management)
will implement well-defined standard logistics/supply chain processes and
activities to enable effective delivery of goods and services for all delivery
modalities.
Key Duties and Responsibilities: 
  • Process documentation for execution of logistics operations (e.g.
    customs clearance, invoice verification), take appropriate actions to
    resolve operational issues escalating various issues to the supervisor;
  • Vetting Supplier invoices (both physical and electronic) for
    authenticity and liaising  with
    field staff for raising receipts in the system where they have not been or
    capturing loss of food on waybills in the system;
  • Automation/preparation of SESs in support of Supply payment process
    and consequently handing them oveer for payments (transport and logistics
    services);
  • Work with Finance to ensure supplier invoices are uploaded into ITS
    for payment;
  • Process supplier invoices for payment. Run reports in the system,
    attach thenecessary document extracts to invoices in ITS for payment
    approval;
  • Work with Finance to see to it that loss indicated on Supplier
    invoices is deducted from their payments
  • Filing invoices and all other LTSH related documents
  • Support the process of supplier documents return (where there are
    mistakes) and be a contact point for supplier queries;
  • Performs any other duties as deemed necessary.


Qualifications, Skills and Experience:
  • The ideal candidate for the United Nations UN World Food Programme
    (WFP) Logistics Assistant (Funds Management) job placement should hold a
    University degree with experience in any of the following:  Statistics, Economics, Commerce, Applied
    Science/ Mathematics, Business Administration, Transport/Freight
    forwarding/Customs clearing and or Logistics/supply chain management;
  • At least three (3) years of progressively responsible experience in
    supply chain activities;
  • At least three (3) years of progressively responsible experience in
    funds management;
  • Good working knowledge and experience using MS Office applications
    is a must.
  • Experience using corporate systems to monitor ongoing shipments,
    pipeline information, insurance claims, and food stock.
  • Experience analysing data (on commodities, funds, etc.) and drafting
    reports.
  • Experience in measuring service providers’ performance against set
    KPIs.
  • Experience in assisting the preparation of contract documentation.
  • Experience in providing technical business support in corporate
    systems.
Competencies:
  • Supply Chain Management and Optimization: Displays aptitude at monitoring and
    reporting on supply chain operations to enable teams to efficiently assess
    the performance and sustainability of current networks.
  • Planning, Project & Resource Management: Supports the planning, forecasting &
    resource management efforts of own team by collecting data from diverse
    sources.
  • Information Management & Reporting: Collates accurate and timely information
    and data to enable informed decision making on reporting within individual
    unit and consequently the greater humanitarian community.
  • Market Analysis, Contracting and Operational Execution: Ability to collect and collate necessary
    information to enable WFP to make informed operational decisions.
  • Warehouse and Inventory Management: Demonstrates ability to implement
    operational warehouse procedures and normative guidance in order to manage
    WFP’s warehouse, handle inventory effectively through corporate systems,
    and ensure loss mitigation.
  • Technical Assistance and Coordination: Demonstrates awareness of the
    importance of technical assistance and coordination with key stakeholders
    and an ability to carry out logistics activities, respecting individual
    mandates and programme priorities.
NB: Female
applicants and qualified applicants from developing countries are especially
encouraged to apply
How to Apply:
All candidates who
desire to join the United Nations World Food Programme are encouraged to submit
their applications online at the link below.
Deadline: 14th March 2019
For more of the
latest jobs, please visit 
http://www.theugandanjobline.com or find us on our facebook page https://www.facebook.com/UgandanJobline




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