UN Jobs – Business Support Assistant (Travel & Protocol) – United Nations World Food Programme (WFP)

Organization: United
Nations World Food Programme (WFP)
Duty Station: 
Kampala, Uganda
About US:
The UN World Food
Programme (WFP) is the United Nations frontline agency against world hunger. It
is the largest and longest serving humanitarian agency in Uganda. Currently WFP
focuses on three priority areas: Saving lives in Emergencies; Building
Resilience through Predictable Safety Nets; Improving Nutrition &
Mother-and Child Health; and Supporting Small Holder Farmers to Access Markets.
WFP has operations in various parts of the Country.
Job Summary:   The Business Support Assistant (Travel &
Protocol) will mainly deliver standard business support processes in the area
of Assets and Facilities Management. 
Key Duties and Responsibilities: 
  • Check the provision of a range of services, in coordination of
    facilities, Fleet Management, and related areas in the identification of
    new requirements aiming at efficiency, cost effectiveness and timeliness
    of operations and services;
  • Facilitate inventory control and management ensuring: Receiving of
    inventory, Recording of assets and tracking in the corporate system (GEMS)
    accurately including using of GEMS Mobile Application rolled out in the
  • Collate and process information including  dissemination to support the production
    of standard documents and regular reporting on Asset Management, to enable
    decision making and the effective management of resources;;
  • Manage and maintain paper and electronic records within the area of
    responsibility in accordance with the established procedures;
  • Carry out research and perform basic analyses of data, communicate
    to internal and external stakeholders including HQ to contribute to the
    provision of accurate information and effective management of resources on
    Asset Management.
  • Be a point of contact for Travel and Protocol for internal queries,
    to facilitate the provision of efficient and effective resolution of daily
  • Gather information with clear direction to support the drafting of
    documents and preparing reports by other staff.
  • Respond to queries and escalate where appropriate, in order to
    provide a timely and accurate service to clients.
  • Support processing and managing routine administrative and financial
    tasks in various functional areas, to contribute to the effective and
    timely management of resources.
  • Take responsibility for the maintenance of set standard systems and
    files, to ensure information is accurate and readily available for the
  • Take responsibility for data integrity to facilitate availability of
    accurate information in corporate systems.

Qualifications, Skills and Experience:
  • The ideal candidate for the United Nations UN World Food Programme
    (WFP) Business Support Assistant (Travel & Protocol) job placement
    should hold a Diploma in any of the following disciplines: General
    Administration, Business Administration, Secretarial Studies or related
    field obtained from a recognized institution
  • At least four (4) or more years of progressively responsible work
    experience working in a busy environment in reputable organisations in a
    relevant business stream.
  • Experience in managing assets and facilities
  • Proficient in the use of office equipment and computer software
    packages, such as Microsoft Word.
  • Knowledge of work routines and methods in order to complete
    processes under minimal supervision.
  • Uses tact and courtesy to give and receive information to a wide
    range of individuals.
  • Ability to identify data discrepancies and rectify problems
    requiring attention.
  • Ability to offer guidance or basic on-the-job training to more
    junior staff.
NB: Female
applicants and qualified applicants from developing countries are especially
encouraged to apply
How to Apply:
All candidates who
desire to join the United Nations World Food Programme are encouraged to submit
their applications online at the link below.
Deadline: 14th March 2019
For more of the
latest jobs, please visit 
http://www.theugandanjobline.com or find us on our facebook page https://www.facebook.com/UgandanJobline

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