The Ugandan Jobline

• Keenly verify resource requirements in the area of responsibility
  (WFP facilities, assets, light vehicle fleet, etc.), and assist in the
  identification of new requirements to facilitate efficiency and
  cost-effectiveness of operations and services.
• Responsible for provision of services such as facilities management,
  travel, protocol and light vehicle management related, etc., reporting any
  discrepancies to the supervisor for consistent and timely delivery of
  services, to ensure the provision of a safe and comfortable working
  environment for WFP Mbarara Field Office (FO) and Satellite Office staff
  through respective team leaders.
• Support the production of various data and compile and prepare
  reports in order to contribute to the provision of accurate information
  for informative decision-making and to support the effective and timely
  management of WFP Mbarara FO resources.
• Answer a range of queries related to the provision of administrative
  services in order to support the resolution of daily issues.
• Coordinate the activities of a team of staff working in the field
  office and satellite offices, to ensure individual and team objectives are
  met in compliance with all relevant regulations, policies, and procedures,
  and performance plan.
• Provide training and guidance to staff in interpretation of
  administrative procedures, policies, processes, and use of corporate
  systems to ensure consistency and efficiency of services provided to all
  clients.
• Contribute to planning, monitoring and processing administrative actions
  related to procurement, finance, human resources, etc., including
  contracts with external vendors to ensure all data is accurately and
  timely recorded, processed in WFP corporate systems and any operational
  issues addressed.
• Adapt and update administrative processes, supporting the
  implementation of operating procedures, in order to contribute to the
  continuous improvement of administration services in the area of
  responsibility.

• The ideal candidate for the United Nations UN World Food Programme
  (WFP) Administration Assistant job placement should hold a Bachelor’s
  degree in Secretarial/Business Studies, Social Sciences, Business
  Administration obtained from a recognized institution, desirable.
• At least Five years of work experience in general administrative
  duties
• Fluency in both oral and written English;
• Knowledge of one or more of the local language dialects is an added
  advantage;
• Proficient in the use of office equipment and computer software
  packages, such as Microsoft Word.
• Knowledge of work routines and methods in order to complete
  processes under minimal supervision.
• Possess skills in using tact and courtesy to give and receive
  information to a wide range of individuals.
• Ability to identify data discrepancies and rectify problems
  requiring attention.
• Ability to offer guidance or basic on-the-job training to more
  junior staff.
• Demonstrated ability to perform all routine administrative
  activities in line with WFPs operating standards through day to day work
• Has supported in providing ad-hoc guidance to new staff members

• Business Support Services & Reporting: Exhibits ability to convert business
  plans into clear actions for team members to support the implementation of
  the program. Collects and reports data to draw out fact-based insights.
• Internal Controls & Risk Management: Demonstrates basic knowledge of
  internal controls, risk management, and monitoring mechanisms and their
  applicability to immediate client’s critical activities.
• Resource Management: Monitors trends in staffing and resource usage to anticipate and
  escalate potential issues to programme leaders and key clients.
• Specialised Knowledge in Administrative Services: Demonstrates a broad or specialist
  knowledge of administration best practices, techniques and processes, and
  a good grasp of WFP standards, processes, and infrastructure in area of
  responsibility; applies this to ensure the provision of efficient and
  effective administration services.
• Customer Focus:
  Monitors and supervises administrative work against the established
  standards and protocols for service excellence. Ensures that customer
  problems are identified and resolved.

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