UN Administration Assistant Job Careers – United Nations World Food Programme (WFP)

Organization: United
Nations World Food Programme (WFP)
Duty Station: 
Mbarara, Uganda
Grade: G5
About US:
The UN World Food
Programme (WFP) is the United Nations frontline agency against world hunger. It
is the largest and longest serving humanitarian agency in Uganda. Currently WFP
focuses on three priority areas: Saving lives in Emergencies; Building
Resilience through Predictable Safety Nets; Improving Nutrition &
Mother-and Child Health; and Supporting Small Holder Farmers to Access Markets.
WFP has operations in various parts of the Country.
Job Summary:  The Administration Assistant will support
effective delivery and maintenance of client-focused, value-for-money oriented
quality administrative practices.
Key Duties and Responsibilities: 
  • Keenly verify resource requirements in the area of responsibility
    (WFP facilities, assets, light vehicle fleet, etc.), and assist in the
    identification of new requirements to facilitate efficiency and
    cost-effectiveness of operations and services.
  • Responsible for provision of services such as facilities management,
    travel, protocol and light vehicle management related, etc., reporting any
    discrepancies to the supervisor for consistent and timely delivery of
    services, to ensure the provision of a safe and comfortable working
    environment for WFP Mbarara Field Office (FO) and Satellite Office staff
    through respective team leaders.
  • Support the production of various data and compile and prepare
    reports in order to contribute to the provision of accurate information
    for informative decision-making and to support the effective and timely
    management of WFP Mbarara FO resources.
  • Answer a range of queries related to the provision of administrative
    services in order to support the resolution of daily issues.
  • Coordinate the activities of a team of staff working in the field
    office and satellite offices, to ensure individual and team objectives are
    met in compliance with all relevant regulations, policies, and procedures,
    and performance plan.
  • Provide training and guidance to staff in interpretation of
    administrative procedures, policies, processes, and use of corporate
    systems to ensure consistency and efficiency of services provided to all
    clients.
  • Contribute to planning, monitoring and processing administrative actions
    related to procurement, finance, human resources, etc., including
    contracts with external vendors to ensure all data is accurately and
    timely recorded, processed in WFP corporate systems and any operational
    issues addressed.
  • Adapt and update administrative processes, supporting the
    implementation of operating procedures, in order to contribute to the
    continuous improvement of administration services in the area of
    responsibility.



Qualifications, Skills and Experience:
  • The ideal candidate for the United Nations UN World Food Programme
    (WFP) Administration Assistant job placement should hold a Bachelor’s
    degree in Secretarial/Business Studies, Social Sciences, Business
    Administration obtained from a recognized institution, desirable.
  • At least Five years of work experience in general administrative
    duties
  • Fluency in both oral and written English;
  • Knowledge of one or more of the local language dialects is an added
    advantage;
  • Proficient in the use of office equipment and computer software
    packages, such as Microsoft Word.
  • Knowledge of work routines and methods in order to complete
    processes under minimal supervision.
  • Possess skills in using tact and courtesy to give and receive
    information to a wide range of individuals.
  • Ability to identify data discrepancies and rectify problems
    requiring attention.
  • Ability to offer guidance or basic on-the-job training to more
    junior staff.
  • Demonstrated ability to perform all routine administrative
    activities in line with WFPs operating standards through day to day work
  • Has supported in providing ad-hoc guidance to new staff members
Competencies:
  • Business Support Services & Reporting: Exhibits ability to convert business
    plans into clear actions for team members to support the implementation of
    the program. Collects and reports data to draw out fact-based insights.
  • Internal Controls & Risk Management: Demonstrates basic knowledge of
    internal controls, risk management, and monitoring mechanisms and their
    applicability to immediate client’s critical activities.
  • Resource Management: Monitors trends in staffing and resource usage to anticipate and
    escalate potential issues to programme leaders and key clients.
  • Specialised Knowledge in Administrative Services: Demonstrates a broad or specialist
    knowledge of administration best practices, techniques and processes, and
    a good grasp of WFP standards, processes, and infrastructure in area of
    responsibility; applies this to ensure the provision of efficient and
    effective administration services.
  • Customer Focus:
    Monitors and supervises administrative work against the established
    standards and protocols for service excellence. Ensures that customer
    problems are identified and resolved.
NB: Female
applicants and qualified applicants from developing countries are especially
encouraged to apply
How to Apply:
All candidates who
desire to join the United Nations World Food Programme are encouraged to submit
their applications online at the link below.
Deadline: 28th March 2019
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latest jobs, please visit http://www.theugandanjobline.com or
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