Organisation: Handicap
International
International
Duty Station: Omugo
Arua, Uganda
Arua, Uganda
Reports to: Field
Coordinator
Coordinator
Starting Salary: UGX 3,601,199 monthly gross
About Us:
Handicap
International is an independent and impartial aid and development organisation
working in situations of poverty and exclusion, conflict and disaster. We work
alongside disabled and vulnerable people to help meet their essential needs,
improve their living conditions and promote respect for their dignity and
fundamental rights. Handicap International is outraged by the injustice faced
by people with disabilities and vulnerable populations, we aspire to a world of
solidarity and inclusion, enriched by our differences, where everyone can live
in dignity.
International is an independent and impartial aid and development organisation
working in situations of poverty and exclusion, conflict and disaster. We work
alongside disabled and vulnerable people to help meet their essential needs,
improve their living conditions and promote respect for their dignity and
fundamental rights. Handicap International is outraged by the injustice faced
by people with disabilities and vulnerable populations, we aspire to a world of
solidarity and inclusion, enriched by our differences, where everyone can live
in dignity.
Job Summary: The Omugo Sub Base Supervisor is overall responsible for the
functioning and supervision of the daily operations of HI Uganda’s sub-base
office and accomodation, including safety and security, Logistics, Human
Resources, Financial Management and Representation of the site while
maintaining HI standard and implementation of proper procedures in the
location.
functioning and supervision of the daily operations of HI Uganda’s sub-base
office and accomodation, including safety and security, Logistics, Human
Resources, Financial Management and Representation of the site while
maintaining HI standard and implementation of proper procedures in the
location.
Key Duties and Responsibilities:
Ensure effective safety and security of staff and of
the premises at the Omugo Sub-base
the premises at the Omugo Sub-base
·
Actively
contribute to the definition and/or update of security framework at
Omugo/Imvepi field level;
Actively
contribute to the definition and/or update of security framework at
Omugo/Imvepi field level;
·
To
oversee the implementation and respect of Humanity & Inclusion´s safety and
security procedures;
To
oversee the implementation and respect of Humanity & Inclusion´s safety and
security procedures;
·
To
ensure the overall health, safety and security of the Omugo-based staff
To
ensure the overall health, safety and security of the Omugo-based staff
·
To
ensure that the HI premises including office and accommodation, as well as the
fleet, is secured from various threats
To
ensure that the HI premises including office and accommodation, as well as the
fleet, is secured from various threats
·
To
regularly monitor the security situation of its area of intervention and report
to the Field Coordinator in case of incidents;
To
regularly monitor the security situation of its area of intervention and report
to the Field Coordinator in case of incidents;
·
To train
Omugo-based staff on the security rules and procedures;
To train
Omugo-based staff on the security rules and procedures;
·
To
participate in security meetings and reporting of relevant information to the
appropriate persons.
To
participate in security meetings and reporting of relevant information to the
appropriate persons.
Ensure efficient logistics support and management at
Omugo level following HI logistics procedures
Omugo level following HI logistics procedures
·
Ensure
implementation HI equipment and stock management procedure.
Ensure
implementation HI equipment and stock management procedure.
·
Ensure
HI equipment are monitored and properly used.
Ensure
HI equipment are monitored and properly used.
·
Follow
HI fleet of vehicles and monitor their use, including Imvepi movements
Follow
HI fleet of vehicles and monitor their use, including Imvepi movements
·
Follow
project activities to ensure they are following good logistics procedures, and
are supported from logistics side
Follow
project activities to ensure they are following good logistics procedures, and
are supported from logistics side
·
Liaise
and collaborate with HI logistics team in Arua to report on site activities and
plan of purchases or any other issue that need to be held from Arua
Liaise
and collaborate with HI logistics team in Arua to report on site activities and
plan of purchases or any other issue that need to be held from Arua
·
Supervise
the work of contractors and suppliers in Omugo
Supervise
the work of contractors and suppliers in Omugo
Ensure proper implementation of HI HR policies and
procedures at Omugo level
procedures at Omugo level
·
Carry
out the administrative follow-up of all staff in Omugo, compiling of individual
files and ensuring that the files are securely kept.
Carry
out the administrative follow-up of all staff in Omugo, compiling of individual
files and ensuring that the files are securely kept.
·
Liaise
with the Admin Manager in Arua to ensure proper induction of staff in
Omugo, and carrying out the administrative formalities related to
the incoming and outgoing staff
Liaise
with the Admin Manager in Arua to ensure proper induction of staff in
Omugo, and carrying out the administrative formalities related to
the incoming and outgoing staff
·
Monitor
and follow up the induction process of newly recruited staff
Monitor
and follow up the induction process of newly recruited staff
·
Ensure
proper HR Management of Community-based Volunteers
Ensure
proper HR Management of Community-based Volunteers
·
Support
the Field coordinator in dealing with HR issues.
Support
the Field coordinator in dealing with HR issues.
Ensuring proper management of financial resources and
accountancy
accountancy
·
Manage
safes and strong boxes (available amount, balance checks, security
instructions: protection of the premises, “security envelopes”…)
Manage
safes and strong boxes (available amount, balance checks, security
instructions: protection of the premises, “security envelopes”…)
·
Evaluate
the site’s cash-flow requirements with the FC. Draw up monthly forecast to send
to Arua optimise cash-flow (monitoring of inputs and outputs, negotiating
payment terms) to limit the financial risk.
Evaluate
the site’s cash-flow requirements with the FC. Draw up monthly forecast to send
to Arua optimise cash-flow (monitoring of inputs and outputs, negotiating
payment terms) to limit the financial risk.
Manage the Omugo-based team
·
To
contribute to the implementation and understanding of Humanity &
Inclusion´s Uganda Internal Staff Regulations;
To
contribute to the implementation and understanding of Humanity &
Inclusion´s Uganda Internal Staff Regulations;
·
To
ensure understanding and alignment to HI’s Code of Conduct
To
ensure understanding and alignment to HI’s Code of Conduct
·
To
define and follow up, with each member of the supervised staff, of his/her
individual action plan (IAP);
To
define and follow up, with each member of the supervised staff, of his/her
individual action plan (IAP);
·
To
provide support and advise the team within the implementation of their IAP;
To
provide support and advise the team within the implementation of their IAP;
·
To
ensure good communication, coordination and information sharing with each
member of the base team through regular coordination meetings (or other if
needed);
To
ensure good communication, coordination and information sharing with each
member of the base team through regular coordination meetings (or other if
needed);
·
To
ensure regular feedback to FC on the staff welfare and well-being in Omugo
To
ensure regular feedback to FC on the staff welfare and well-being in Omugo
Qualifications, Skills and Experience:
·
The
applicants for Handicap International Sub base Supervisor job must hold a
Degree in Business Administration/ Management or similar field
The
applicants for Handicap International Sub base Supervisor job must hold a
Degree in Business Administration/ Management or similar field
·
Relevant
trainings in Human Resource Management and/or Logistics an added advantage
Relevant
trainings in Human Resource Management and/or Logistics an added advantage
·
Five
years of hands-on experience in Finance, Logistics, HR and Administrative
management and Security Management
Five
years of hands-on experience in Finance, Logistics, HR and Administrative
management and Security Management
·
Five
years of experience in NGO environment
Five
years of experience in NGO environment
·
Cross
cutting skills
Cross
cutting skills
·
Good
communication Skills
Good
communication Skills
·
Flexible
Flexible
·
Good
interpersonal skills
Good
interpersonal skills
How to Apply:
All suitably
qualified candidates who wish to join Handicap International are encouraged to
send their updated CVs (3 pages max, including three professional references)
with cover letters to HR Coordinator at
[email protected] with the subject:
Application for Sub base Supervisor.
qualified candidates who wish to join Handicap International are encouraged to
send their updated CVs (3 pages max, including three professional references)
with cover letters to HR Coordinator at
[email protected] with the subject:
Application for Sub base Supervisor.
NB: Applicants
from West Nile region are strongly encouraged to apply. Any efforts to
influence the recruitment process will lead to automatic disqualification.
from West Nile region are strongly encouraged to apply. Any efforts to
influence the recruitment process will lead to automatic disqualification.
Deadline: 28th March 2019 by 5:00pm
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latest jobs, please visit https://www.theugandanjobline.com or
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latest jobs, please visit https://www.theugandanjobline.com or
find us on our facebook page https://www.facebook.com/UgandanJobline