Job Title: Project Officer
Organisation: Montrose
Duty Station:
Kampala, Uganda
Kampala, Uganda
About Montrose:
Montrose is an UK international
development, social investment, and environmental consultancy company. We exist
to deliver better quality, pragmatic, tailored programmes which improve lives
across the developing world. We specialise primarily in the health, education,
enterprise, environment, and research service areas. We are driven by a mission
to deliver better because our clients and beneficiaries deserve better.
Montrose works with people who share our enthusiasm for this vision and style,
including bilateral and multilateral development agencies, the private sector,
Non-Governmental Organisations (NGOs) and other development stakeholders. Montrose is a UK company with an Africa
Regional Office in Kampala, Uganda.
development, social investment, and environmental consultancy company. We exist
to deliver better quality, pragmatic, tailored programmes which improve lives
across the developing world. We specialise primarily in the health, education,
enterprise, environment, and research service areas. We are driven by a mission
to deliver better because our clients and beneficiaries deserve better.
Montrose works with people who share our enthusiasm for this vision and style,
including bilateral and multilateral development agencies, the private sector,
Non-Governmental Organisations (NGOs) and other development stakeholders. Montrose is a UK company with an Africa
Regional Office in Kampala, Uganda.
Job Summary: The Project Officers will support the
Programme Managers to implement our existing programmes in Equatorial Guinea,
Sierra Leone, South Sudan and Uganda. You will represent Montrose and our
unique brand of pragmatic development solutions to our clients, partners, and
consultants, and support the growth of the company’s portfolio. You will have a
willingness to learn, great attention to detail, take the initiative and
communicate well with all stakeholders, be outward-going and responsive, and be
eager to grow with the company, demonstrating flexibility, creativity and
initiative.
Programme Managers to implement our existing programmes in Equatorial Guinea,
Sierra Leone, South Sudan and Uganda. You will represent Montrose and our
unique brand of pragmatic development solutions to our clients, partners, and
consultants, and support the growth of the company’s portfolio. You will have a
willingness to learn, great attention to detail, take the initiative and
communicate well with all stakeholders, be outward-going and responsive, and be
eager to grow with the company, demonstrating flexibility, creativity and
initiative.
Purpose of the Position: To support the successful delivery of Montrose global programmes
Key Duties and Responsibilities: The
Project Officer will support the Senior/Programme Manager with direct project
management of specific projects and day-to-day implementation of contracts.
This includes:
Project Officer will support the Senior/Programme Manager with direct project
management of specific projects and day-to-day implementation of contracts.
This includes:
Technical Programme
Management:
Management:
·
Manage
discreet projects or project components as required
Manage
discreet projects or project components as required
·
Support
the Programme Team in managing cost-effective and high-quality project
implementation
Support
the Programme Team in managing cost-effective and high-quality project
implementation
·
Develop
and manage work plans and working budgets where applicable
Develop
and manage work plans and working budgets where applicable
·
Where
applicable, represent Montrose on working groups to support the achievement of
project goals
Where
applicable, represent Montrose on working groups to support the achievement of
project goals
·
Draft,
review, edit proofread, and/or write technical reports and components of
technical reports where applicable
Draft,
review, edit proofread, and/or write technical reports and components of
technical reports where applicable
·
Support
technical experts through providing basic research or other support on
technical areas where applicable
Support
technical experts through providing basic research or other support on
technical areas where applicable
·
Support
Senior/Programme Manager in ensuring compliance with contracts and internal
policies
Support
Senior/Programme Manager in ensuring compliance with contracts and internal
policies
·
Ensure
all project reports and documents are formatted according to Montrose’s style
guide
Ensure
all project reports and documents are formatted according to Montrose’s style
guide
·
Contribute
to the development of project specific stakeholder management plan
Contribute
to the development of project specific stakeholder management plan
Finance:
·
Demonstrate
basic understanding of financial management in Montrose through:
Demonstrate
basic understanding of financial management in Montrose through:
·
Drafting
of working budgets as requested by the Programme Manager
Drafting
of working budgets as requested by the Programme Manager
·
Costing
of inputs for budgets
Costing
of inputs for budgets
·
Participating
in monthly reviews of working budgets vs. expenditures
Participating
in monthly reviews of working budgets vs. expenditures
·
Flagging
any risks, underspend, overspend
Flagging
any risks, underspend, overspend
·
Comply
with all internal governance & finance procedures and standards (including
confidentiality, accountability)
Comply
with all internal governance & finance procedures and standards (including
confidentiality, accountability)
Consultant
Management:
Management:
Pre-contracting
·
Draft
consultant TORs
Draft
consultant TORs
·
Lead in
identification of qualified consultants
Lead in
identification of qualified consultants
·
Prepare
consultant interviews (panels, dates)
Prepare
consultant interviews (panels, dates)
·
Lead in
communication of interview results to consultants
Lead in
communication of interview results to consultants
·
Complete
compliance and due diligence processes for consultants
Complete
compliance and due diligence processes for consultants
Contracting/Delivery
·
Ensure
consultants have consultant pack in good time
Ensure
consultants have consultant pack in good time
·
Support
PM to ensure consultants are contracted in time
Support
PM to ensure consultants are contracted in time
·
Support
PM to manage consultant deliverables (scope, quality, time), flag any
Support
PM to manage consultant deliverables (scope, quality, time), flag any
Post
Contracting: Ensure
consultants complete and submit feedback form
Contracting: Ensure
consultants complete and submit feedback form
Risk Management:
·
Understand
risk management and its importance in Montrose
Understand
risk management and its importance in Montrose
·
Write
risk register for assigned projects
Write
risk register for assigned projects
·
Review
and update risk registers as required
Review
and update risk registers as required
·
Manage
personal risk (Draft journey management plans before travel)
Manage
personal risk (Draft journey management plans before travel)
Administration:
·
With
supervision from the Senior/Programme Manager, organise all travel and other
logistical arrangements and procedures
With
supervision from the Senior/Programme Manager, organise all travel and other
logistical arrangements and procedures
·
In
collaboration with the Operations Manager, plan, and execute all project
procurement
In
collaboration with the Operations Manager, plan, and execute all project
procurement
Leadership:
·
Understand
Montrose vision and mission, communicate the same clearly to peers, and
consultants
Understand
Montrose vision and mission, communicate the same clearly to peers, and
consultants
·
Demonstrate
personal integrity and commitment to Montrose values
Demonstrate
personal integrity and commitment to Montrose values
Strategy:
Participate in:
·
Programme
strategy review meetings
Programme
strategy review meetings
·
Business
development meetings
Business
development meetings
·
Contribute
to development and implementation of Uganda business development strategy
Contribute
to development and implementation of Uganda business development strategy
Personal
Responsibility for Growth:
Responsibility for Growth:
·
Understand
and ensure personal key performance indicators and continuous professional
development (KPIs/CPD) targets are met
Understand
and ensure personal key performance indicators and continuous professional
development (KPIs/CPD) targets are met
·
Proactively
identify areas for learning, growth and development
Proactively
identify areas for learning, growth and development
·
Adhere
to Montrose code of conduct policies
Adhere
to Montrose code of conduct policies
Qualifications, Skills and Experience:
·
The applicant
must hold a Degree or equivalent in a relevant field
The applicant
must hold a Degree or equivalent in a relevant field
·
A
passion for doing development work better, working with all types of
stakeholder, partner, client, consultant, government counterpart, and community
members to improve people’s lives
A
passion for doing development work better, working with all types of
stakeholder, partner, client, consultant, government counterpart, and community
members to improve people’s lives
·
Exceptional
drive, and a willingness to work hard to deliver high quality outcomes
Exceptional
drive, and a willingness to work hard to deliver high quality outcomes
·
Strong
time management, organisational and communication skills, and exceptional
attention to detail
Strong
time management, organisational and communication skills, and exceptional
attention to detail
·
Experience
in project management or managing complex situations
Experience
in project management or managing complex situations
·
Ability
to work well within a team
Ability
to work well within a team
·
Excellent
written and spoken English, with the ability to write accurate, and relevant
reports
Excellent
written and spoken English, with the ability to write accurate, and relevant
reports
·
Excellent
problem-solving skills, with the experience of seeking creative ways to
overcome complex problems
Excellent
problem-solving skills, with the experience of seeking creative ways to
overcome complex problems
·
Willingness
to learn and adapt with the growing Montrose Programme Team
Willingness
to learn and adapt with the growing Montrose Programme Team
·
Ambition,
drive and determination to succeed required
Ambition,
drive and determination to succeed required
·
Microsoft
Office proficiency (Word, Excel, PowerPoint, Outlook, SharePoint)
Microsoft
Office proficiency (Word, Excel, PowerPoint, Outlook, SharePoint)
·
Right to
live and work in Uganda essential (currently based in Kampala an advantage)
Right to
live and work in Uganda essential (currently based in Kampala an advantage)
Desired:
·
At least
two years of work experience
At least
two years of work experience
·
Knowledge
of French, Spanish and any local African languages
Knowledge
of French, Spanish and any local African languages
·
Knowledge
of the research, monitoring and evaluation, enterprise, environment, education
and health sectors
Knowledge
of the research, monitoring and evaluation, enterprise, environment, education
and health sectors
·
Ability
and experience of engaging with government
Ability
and experience of engaging with government
How to Apply:
If you meet the
above qualifications and are interested in this opportunity, please complete
the Application Form, Download
Here. Please note that we will NOT accept any other form of
application. Please e-mail your completed application form to
[email protected]. Please ensure your application e-mail subject includes
‘Project Officer’ in the subject.
above qualifications and are interested in this opportunity, please complete
the Application Form, Download
Here. Please note that we will NOT accept any other form of
application. Please e-mail your completed application form to
[email protected]. Please ensure your application e-mail subject includes
‘Project Officer’ in the subject.
Deadline: 22nd March 2019
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