The Ugandan Jobline

• Ensuring prompt and accurate accounting for all project income and
  expenditure using SUN templates
• Ensuring that proper accounting records are maintained across all
  field sites including debtor and creditor listings and staff working
  advance records, carrying out monthly reconciliations
• Coding and gaining authorisation for all expenditure according to
  Farm Africa procedures
• Ensuring timely payment of all invoices and expenditures
• Ensuring enough cash available for smooth implementation of the
  project by preparing and submitting monthly cash forecast to the Uganda
  Country Office.
• Ensuring the field office has sufficient cash available to meet project
  running costs
• Undertaking regular banking duties including checking of balances,
  prompt cash and cheque deposits, collecting bank statements periodically
  as may be required. And acting as a bank agent for Farm Africa
• Performing monthly general ledger accounting reconciliations and
  analysis ensuring accuracy of ledger and month end reporting in accordance
  with GAAP, organisational policy and donor regulations. This includes
  reconciliations of bank, cash, SWA, Prepayments and creditors/Inter-project
  accounts

• Supplying accurate and complete monthly project accounts to the
  Country Office team.
• Producing financial reports in line with donor reporting
  requirements
• Reviewing and feeding back on monthly Budget Monitoring Reports
• Monthly submission of detailed transaction reports to Kampala as
  required for monthly donor reporting
• Collating and submitting all accountabilities on a quarterly basis
  to the donor for physical verification
• Working with the Finance & Administration Manager (based in
  Kampala) to ensure that all donor reporting requirements are met

• Assisting the Project Coordinator with preparing and checking of
  budgets during the annual planning process
• Assisting the Project Coordinator with preparing and checking budget
  revisions during the year as required
• Weekly upload of all FA transactions to QuickBooks/SUN
• Maintaining accurate and up to date expenditure records that allow
  real time monitoring of expenditure against budget for each and every
  budget line

• Advising the Project Coordinator and/or Country Director on relevant
  budgetary control measures to address any identified weakness in policy
  and/or practice.
• Feeding back any pertinent financial management issues to the
  Finance Administrative Manager and/or Country Director
• Ensuring annual project audit is carried out on time and conducted
  in an organized manner
• Ensuring all procurement is carried out in adherence to Farm
  Africa’s procurement policies.
• Ensuring time sheets are completed where necessary (any staff member
  who is not 100% dedicated to the project)
• Ensuring driver and vehicle log books in place, that fuel records
  for all vehicles are analyzed on a monthly basis, and that cars and
  motorcycles are comprehensively insured are being maintained and serviced
  according to supplier guidelines.

• Assisting the Driver & Assistant with managing his/her workload
  in accordance with the requirements of other project team members
• Holding supervision sessions with the Driver & Assistant at
  least once per quarter (to discuss progress against work plans and targets
  and resolve any outstanding issues)
• Ensuring the Drive & Assistant has objectives in place and that
  his/her performance is regularly appraised in line with Farm Africa’s
  systems and policies.

• Facilities management for Kanungu Office
• Assisting with facilitating monitoring and communications visits
  from Donors and/or the wider Farm Africa team
• Maintaining proper personnel files for the Coffee & CSOs project
  team such as leave records, annual appraisals and general personal records
• Undertaking any other duties as reasonably requested by the project
  coordinator
• Supporting the Business Development Officer to build the financial
  management capacity of producer organisations, SMEs and other CSOs engaged
  in the project.

• Contribute to the development and implementation of Farm Africa’s strategy
  
• Identify and explore opportunities to grow and expand the country
  project pipeline, both in relation to the current project or related to
  new project opportunities
• Work with the PM, CD and the UK Programme Funding Unit to prepare
  funding proposals where requested, ensuring that any lessons learned
  during implementation are documented and built into future project design
• Participate in country-level or Pan-Farm Africa programme meetings
  with other project coordinators, as reasonably requested
• These essential functions are not to be interpreted as a complete
  statement of all duties performed. Employees will be required to perform
  other job related duties as required. All work responsibilities are
  subject to having performance goals and/or targets established.

• The ideal candidate for the Farm Africa Project Accountant &
  Administrator (Coffee & CSOs) job should possess a Degree in Accounting
  or Finance
• At least three years’ experience working in an accounting position
• Demonstrable experience of producing project budgets and monitoring
  activities against them
• Experience of producing content for donor reports
• Experience of managing procurement processes
• Experience of managing other staff
• Experience of facilities and/or fleet management
• Experience of ensuring compliance with financial and operational
  policies and procedures in field office.
• Excellent communication skills, including the ability to communicate
  with people from a broad range of backgrounds 
• Good working knowledge of Microsoft Office programmes, in particular
  Word, Excel and PowerPoint           
• Able to work under own initiative   
• Flexible and ‘can do’ attitude          
• Honest and Integrity
• Team Player  

• CPA (III) Qualification
• Working for an INGO
• Experience of using SUN accounting systems
• Excellent knowledge and understanding of URA requirements and
  processes
• Demonstrable experience of administering payroll using an online
  system
• Experience of maintaining HR and personnel records
• Experience of establishing and embedding financial processes and
  procedures
• Experience of managing project-level audits

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