Procurement Specialist UTSEP Project Jobs – Ministry of Education and Sports

Job
Title:            Procurement Specialist
Organisation: Ministry
of Education and Sports
Duty Station: Kampala,
Uganda
About US:
The Government of
Uganda received a grant of US$ 100 million from the Global Partnership of
Education (GPE) for the Uganda Teacher and School Effectiveness Project (UTSEP)
as support towards implementation of the Education Sector Strategic Plan
(ESSP). The project became effective on 24th March 2015 and is expected to
close by 31st December, 2019. The Project Development Objective is to support
the Government of Uganda in improving teacher and school effectiveness in the
public primary education system. The project is centered on improving education
service delivery at teacher, school and system level to realize meaningful
gains in primary grades.  The project is
being implemented through 3 components; Component 1 focuses on Effective
Teachers, Component 2 on Effective Schools and Component 3 on Technical
Assistance.
Job Summary:  The Procurement Specialist will ensure timely
implementation of the procurement process in accordance to the procurement plan
which will guarantee timely acquisition of goods, works and services. The
selected Consultant is expected to play a key coordination role between all
stakeholders in the procurement cycle..
Key Duties and Responsibilities: 
  • Annual Procurement Plans and monthly updates in place.
  • Weekly and Monthly Procurement and Contract Management status
    reports/updates submitted to HPDU and World Bank.
  • Monthly update of procurement monitoring form to be provided to all
    user departments to be filled and submitted timely provide input into
    Monthly Contracts Implementation Status reports for all contracts showing
    the total amount of the contract, amount already paid and balance to be
    paid on each contract.
  • Timely preparation and submission of documents for the supply of
    goods, works and services to Contracts Committee orWorld Bank as the need
    arises;
  • Regular procurement performance reports for staff participating in
    procurement cycle e.g. at evaluation, Contracting Management stages as
    well bottlenecks identified
  • Contracts Register in place
  • Demonstrate behaviour of professional and personal ethics, integrity
    and transparency in dealing with internal clients and service providers.
  • Acceptable Record Keeping system in place



Qualifications, Skills and Experience: 
  • The ideal candidate must hold a University Degree in Procurement and
    Supply Chain Management, Business Administration, Economics, Civil
    Engineering or other related courses with a Masters Degree in either
    Procurement, Economics, Business Administration, Project Planning and
    Management or other related courses with extensive and demonstrated
    experience in procurement in all aspects of procurement of goods,
    non-consulting services, works and consulting services;
  • Post graduate qualifications in procurement and supply chain
    management from a recognized university/ institution or Certification from
    an internationally recognized institute will be an added advantage.
  • A minimum of six years of experience in procurement services with
    three years in public sector and at least 3 years working under the World
    Bank or Multilateral Development Bank financed projects with a
    demonstrated strong track record.
  • Previous experience in processing high value contracts (subject to
    international competition) in civil works, supply of goods and consultancy
    services and in working with multisectoral teams are added advantages.
  • A minimum of five (5) years of experience in procuring goods,
    senrices and works in a public or private sector institution.
  • Proven experience in implementing procurement of high value
    contracts and procurement planning is an essential requirement.
  • Good oral and written communication skills. Should be fluent in
    English. Proven integrity in handling public resources and in executing
    duties.
  • Working knowledge of the PPDA procurement rules and procedures.
  • A high level of interpersonal and management skills and ability to
    work with teams in the organisation at all levels.
  • Must be able to work under pressure and tight deadlines.
  • Computer knowledge and skills in Ms Word, Ms Excel and
    internet/email is a mandatory requirement.
  • Proven positive integrity and confidentiality in handling public
    resources.
How to Apply:
All candidates should
send their sealed Applications accompanied with updated CVs and Certified
Academic Documents should be addressed to;
The Permanent
Secretary,
Ministry of
Education and Sports; and delivered to
Ministry Registry
Plot 9/11 King
George VI Way, Embassy House, 4th Floor, Room 1,
NB: Only shortlisted
candidates will be contacted.
Deadline: 5th April, 2019 by 5:00pm
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