Personal Secretary Jobs – Petroleum Authority of Uganda (PAU)

Job Title:       Personal
Secretary
Organization: Petroleum
Authority of Uganda (PAU)
Duty Station: Kampala,
Uganda
About US:
The Petroleum
Authority of Uganda (PAU) is a statutory body established under Section 9 of
the Petroleum (Exploration, Development and Production) Act 2013, and in line
with the National Oil and Gas Policy for Uganda which was approved in 2008. The
PAU’s mandate is to monitor and regulate the exploration, development and
production, together with the refining, gas conversion, transportation and
storage of petroleum in Uganda. This includes ensuring that petroleum
operations in Uganda are carried out in accordance with the relevant laws,
regulations, guidelines, statutes and in line with international best practice
for the petroleum industry.
Job Summary: The
Personal Secretary will provide professional, secretarial and administrative
and office management support to the Director. He / She will ensure efficient
and effective planning, directing, managing and coordination of the day-to-day
activities of the office.
Key Duties and Responsibilities: 
  • Organize facilities for meetings/workshops or official events in
    support of the Director’s activities including booking venues, planning
    for and providing logistics like equipment, stationery, refreshments, and
    other facilitation for all activities.
  • Develop and maintain an up-to-date contact list for the Director’s
    business engagements.
  • Act as first point of contact for the Director’s visitors and ensure
    provision of good service to them.
  • Requisitioning for and managing the Director’s office stationery and
    equipment.
  • Manage all front desk requirements in the office of the Director
    courteously and responding to their inquiries professionally.
  • Ensuring cleanliness and orderliness of the Director’s office
  • Responsible for secretarial services in the office of the Director
    and take dictation, transcribing, editing and presenting accurate work.
  • Attending to callers either in person or on telephone and ensure
    that incoming emails and outgoing emails are adequately managed.
  • Ensure that all correspondences in the Director’s office are
    appropriately filed. j) Perform any other duties as may be assigned from
    time to time.


Qualifications, Skills and Experience:
  • The applicant for the Petroleum Authority of Uganda (PAU) Personal
    Secretary job placement must hold a Bachelor’s degree (Hons) in Office
    Management or Secretarial Studies from an internationally recognized
    institution.
  • Computer proficiency in MS Office applications like MS. Word, Power
    point and Excel.
  • At least five (5) years’ related experience three of which shall be
    in a busy working environment in a similar or related position.
  • Knowledge of, and experience in the oil and gas sector.
  • Evidence of additional training and experience in office management
    and Secretarial work.
  • Innovative and with a proven high level of integrity.
  • Ability to work independently and in a team.
  • Ability and willingness to work late and during weekends.
  • Proven track record of outstanding performance.
  • Excellent interpersonal and communication skills.
  • Courteousness and customer care skills.
  • Should have a typing speed of at least 60 words per minute
  • Proven record of completing tasks to a high standard and meeting
    deadlines.
  • Ability to work under pressure and adapt to varying situations with
    a high degree of attention to detail and initiative.
How to Apply:
All suitably
qualified and interested candidates are encouraged to apply online by clicking
on the link below.
Click Here (Register)
-> Proceed to Application
NOTE:
  • ONLY online applications will be
    considered.
  • Applicants are required to scan and
    attach CERTIFIED copies of the required academic documents only e.g.
    Degree, Transcript, Diploma, A-level and O-level certificates and PLE
    results slip.
  • Academic documents for the successful
    candidates will be vetted and background checks conducted before they are
    considered for appointment into the Authority.
  • Only short listed and successful
    candidates will be contacted.
  • All appointments shall be subject to a
    probationary period of not more than six months and subsequent
    confirmation in service will be based on satisfactory performance of the
    individual.
Deadline: 18th March 2019 by 11:59 pm.
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