Job Title: Administrative Assistant
Organization: Jentroy
Uganda
Uganda
Duty Station: Kampala,
Uganda
Uganda
About US:
Jentroy Uganda is an
IT company whose core services include; web & mobile development, ecommerce
website design, database development, social media management, customized
software development and search engine optimization (SEO).
IT company whose core services include; web & mobile development, ecommerce
website design, database development, social media management, customized
software development and search engine optimization (SEO).
Job Summary: The Administrative Assistant will be responsible
for scheduling and coordination of meetings for the team. We are looking for a
motivated, dependable and energetic administrative officer whose focus shall be
supporting company business; client relationships while also managing the daily
administrative and clerical activity in a manner that is consistent with
company policies, procedures, and standards.
for scheduling and coordination of meetings for the team. We are looking for a
motivated, dependable and energetic administrative officer whose focus shall be
supporting company business; client relationships while also managing the daily
administrative and clerical activity in a manner that is consistent with
company policies, procedures, and standards.
Key Duties and Responsibilities:
·
Responsible
for scheduling and coordination of meetings for the team
Responsible
for scheduling and coordination of meetings for the team
·
Reply to
emails, telephone or face to face inquiries
Reply to
emails, telephone or face to face inquiries
·
Tasked
with maintaining all office correspondence and communicating memos
Tasked
with maintaining all office correspondence and communicating memos
·
Filing
all project receipts and tax invoices for VAT reporting
Filing
all project receipts and tax invoices for VAT reporting
·
Providing
office administrative tasks (printing, copying, scanning, mail triaging)
Providing
office administrative tasks (printing, copying, scanning, mail triaging)
·
Attend
meetings to keep and share minutes for continued communication
Attend
meetings to keep and share minutes for continued communication
·
Write
letters and emails on behalf of other office staff
Write
letters and emails on behalf of other office staff
·
Research
and create presentations
Research
and create presentations
·
Prepare
and submit reports
Prepare
and submit reports
·
Contribute
to team effort by accomplishing related results as needed
Contribute
to team effort by accomplishing related results as needed
·
Perform
any other assigned task
Perform
any other assigned task
Qualifications, Skills and Experience:
·
The ideal
candidate must hold a Diploma or an equivalent
The ideal
candidate must hold a Diploma or an equivalent
·
Excellent
written and verbal communication skills
Excellent
written and verbal communication skills
·
Knowledge
of office management systems and procedures
Knowledge
of office management systems and procedures
·
Excellent
Microsoft office skills (Word, Excel, PowerPoint, Outlook)
Excellent
Microsoft office skills (Word, Excel, PowerPoint, Outlook)
·
Working
knowledge of Google Docs
Working
knowledge of Google Docs
·
Excellent
time management skills and ability to multi-task and prioritize work
Excellent
time management skills and ability to multi-task and prioritize work
·
Attention
to detail and problem solving skills
Attention
to detail and problem solving skills
·
Desire
to be proactive and create a positive experience for others.
Desire
to be proactive and create a positive experience for others.
Desired:
·
Previous
office administration experience
Previous
office administration experience
·
Understanding
of information technology and business processes
Understanding
of information technology and business processes
How to Apply:
All suitably
qualified candidates should send their updated CVs, academic documents, copy of
National ID and cover letter to [email protected]
qualified candidates should send their updated CVs, academic documents, copy of
National ID and cover letter to [email protected]
Deadline: 29th March, 2019
For more of the
latest jobs, please visit https://www.theugandanjobline.comor
find us on our facebook page https://www.facebook.com/UgandanJobline
latest jobs, please visit https://www.theugandanjobline.comor
find us on our facebook page https://www.facebook.com/UgandanJobline