No Experience Admin Jobs – Kampala Support Officer – War Child Holland (WCH)

Job
Title:            
 Kampala
Support Officer
Organisation: War
Child Holland (WCH)
Duty Station: Kampala,
Uganda
Salary: UGX
1.541,054 – UGX 2,391,453
Reports to: Senior
Finance Coordinator
About US:
War Child Holland
(WCH) is an International non-profit organization that has been working in
Uganda since 2004, mainly in the Lord’s Resistance Army (LRA) affected areas.
As the situation in Uganda has stabilized, WCH has closed its programs related
to the LRA conflict and started a refugee response program in early 2016 in the
West Nile region, offering psychosocial support to children, young people and
families in the refugee and host communities. In addition to psychosocial
support, the country office is in the process of establishing education
projects with partners.
Key Duties and Responsibilities: 
Responsible for
petty cash management
  • Responsible for making petty cash payments as per authorized
    requests.
  • Responsible for entering all petty cash transaction using WCH
    bookkeeping.
  • Assist  in bank withdrawals
    and money exchanges and other financial issues as requested by line
    manager.
  • Receive daily cash advances and account for balances weekly.
  • Responsible for compiling payments for field facilitators.
  • Make payments of salary, benefits and overtime for temporary staff.
  • Provide support in general administration and logistics tasks
  • Responsible for planning and scheduling daily office travel plans,
    recording of these in the movement plan and movement chart, and report
    security issues related to the planned movements.
  • Responsible for planning transport, booking of hotels and flights
    for staff/visitors.
  • Ensures staff/visitors receive all the necessary travel information
    such as welcome notes, health alerts etc before the travel dates.
  • Ensure staff /visitors receive mifi’s/phones in case needed.
Asset and store
management
  • Receive and issue all office assets and store supplies.
  • Responsible for the management of the office store.
  • Maintain the store accounting as per the asset and store management
    manual..
  • Prepare the monthly store stock taking sheet and submit to the
    Logistics Officer.
  • Responsible for office stationary stocks and record keeping.
Managing the
reception
  • In-charge of the office telephone line and ensuring all telephones
    are responded to or transferred to the right persons.
  • Welcome and direct all visitors to respective offices and ensure all
    letters/parcels and cargo are received and delivered to the right people.
  • Ensure the reception area is always clean and welcoming.
  • Plan and coordinate the use of conference/meeting room;
  • Support the team in recording minutes during meeting, scanning,
    printing, and binding works.
  • Support in organizing workshops and trainings.
  • Support in archiving of project documents as requested.
  • Perform any other duties assigned in fulfillment of the tasks.



Qualifications, Skills and Experience: 
  • The ideal candidate for the War Child Holland (WCH) Kampala Support
    Officer job must hold a Bachelor’s Degree in Business Administration,
    Office & Secretarial management or any related field.
  • Ability to speak and write good English.
  • Knowledge in making travel plans is required.
  • Good computer skills; proficient in Word, Excel and PowerPoint.
  • Logical thinking skills, multitasking and a practical, hands-on
    mentality
  • Result focused and persistent to reach goals
  • Basic IT knowledge is preferred.
  • Planning and organization skills, efficient and conscious of time
  • Ability to work with a high degree of professionalism
  • Good communication and customer care service skills.
  • Able to work independently and accurately.
How to Apply:
All suitably
qualified and interested candidates are invited to apply by uploading an
English CV consisting of maximum two pages, and answer our questionnaire
(please note that a cover letter is not requested) through the following
hyperlink:
Deadline: 17th March 2019
For more of the
latest jobs, please visit http://www.theugandanjobline.com or
find us on our facebook page https://www.facebook.com/UgandanJobline







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