The Ugandan Jobline

• Coordinate the scheduling of all Board, Management and Executive
  Meetings
• Liaise with the Chief Executive to schedule Annual General meetings
  of the shareholders
• Liaise with all Directors, MANCO and EXCO Members to ensure proper records
  of engagements and keep track of availability for all scheduled meetings
  and Board appointments
• Coordinate with Management and Bayport Group Counterparties for
  contributions into Management and Board Packs and prepare and compile and
  share on time standard and quality Board, MANCO & EXCO Meeting packs
  with all respective meetings stakeholders two weeks before each scheduled
  meeting, ensuring that all packs are factually correct and of pleasant
  standard as per Bayport Group required specifications,
• Record, diarize and follow up on execution and implementation of all
  Board, EXCO and MANCO resolutions, decisions and directives to ensure that
  there is proper accountability and oversight and complete implementation
  of such actions as required by Board, EXCO and MANCO. 
• Ensure the Recording of standard, quality and factual minutes
  arising out of Board, EXCO and MANCO meetings demonstrating integrity and
  professionalism before, during and after these meetings and providing a
  safe and secure auditable archiving solutions that guarantees the safety
  and integrity of these Minutes with only authorised access once approved
  as a part of a permanent artifact of the company,
• Liaise with the Legal Department to have all Board Resolutions
  properly drafted and filed for timely registration and thereafter escalate
  registered Resolutions to both the Chief Executive and the Group
  Leadership. Also ensure that all Registered resolutions are properly
  referenced and archived for future reference by Management and the Board.
• Keep tracks and records of details of all Board Members ensuring
  that they are kept appropriately and in safe customer while ensuring that
  soft copies of all Board, EXCO and MANCO records are properly back up with
  the IT department and tested periodically for proper restorability.

• The applicant must hold a Professional Bachelor’s Degree
  qualification in either Corporate Secretarial Studies or Law Degree.
  holders of Professional Secretarial Degree and a Diploma in Law will have
  an added advantage. 
• A minimum of 10 years of professional formal employment with
  5-years’ experience handling Board Secretarial duties and Corporate
  affairs coordination in a Regulated Financial Institution, preferably a
  Bank, Microfinance or Credit Institution.
• Proven track record in drafting, preparation and recording of
  Corporation meetings at Board and Executive levels for a period not less
  than Five (5) Years in a busy corporate institution
• Proven levels of professionalism and integrity able to handle all
  Board, EXCO and MANCO deliberations with utmost confidence and secrecy
  required of such meetings and deliberations,
• Able to work within very demanding deadlines, delivering all packs,
  minutes and report summaries within required timelines and flexible enough
  to work long hours and with a diverse team of people
• Team Player able to adopt and adapt working within a multisectoral
  Country and Group setting
• Mature, level headed and sober at all times while in the employee of
  Bayport Uganda
• Possess a clean track record of employment with no conviction for
  unethical conduct and unprofessional behavior,
• Must be actively employed at the time of submission of his or her
  application and willing to undergo pre-employment background checks before
  conclusion of recruitment process
• Qualifying and hardworking female candidates are strongly encouraged
  to apply.

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