Job Title: Project Manager – MEAL Organization: Catholic Relief Services…
Human Resources Officer US Non-profit Jobs – Elizabeth Glaser Pediatric AIDS Foundation (EGPAF)
Job Title: Human Resources Officer
Organization:
Elizabeth Glaser Pediatric AIDS Foundation (EGPAF)
Elizabeth Glaser Pediatric AIDS Foundation (EGPAF)
Duty Station: Mbarara,
Uganda
Uganda
Reports to:
Senior Human Resource Manager
Senior Human Resource Manager
About US:
The Elizabeth Glaser
Pediatric AIDS Foundation (EGPAF) seeks to end pediatric HIV/AIDS through
research, advocacy, and prevention and treatment programs. We are a global
leader in the fight against pediatric HIV and AIDS, working in 15 countries and
at 7,000 sites around the world to prevent the transmission of HIV to children,
and to help those already infected. Today, because of the highly successful
work of the Foundation and its partners over the last 25 years, pediatric AIDS
has been virtually eliminated in the United States and new infections in
children have declined by 58% worldwide. EGPAF Uganda Country program is
currently implementing a number of projects in partnership with various donors.
Pediatric AIDS Foundation (EGPAF) seeks to end pediatric HIV/AIDS through
research, advocacy, and prevention and treatment programs. We are a global
leader in the fight against pediatric HIV and AIDS, working in 15 countries and
at 7,000 sites around the world to prevent the transmission of HIV to children,
and to help those already infected. Today, because of the highly successful
work of the Foundation and its partners over the last 25 years, pediatric AIDS
has been virtually eliminated in the United States and new infections in
children have declined by 58% worldwide. EGPAF Uganda Country program is
currently implementing a number of projects in partnership with various donors.
Job Summary: The Human Resources Officer provides
administration support in the day-to-day running of the human resources
function. Besides HR administration & compliance, the position will also
support other functional areas such as recruitment, staff orientation, training
& development, employee relations, compensation & benefits, and
performance management.
administration support in the day-to-day running of the human resources
function. Besides HR administration & compliance, the position will also
support other functional areas such as recruitment, staff orientation, training
& development, employee relations, compensation & benefits, and
performance management.
Key Duties and Responsibilities:
·
Support
recruitment processes, including posting vacancy announcements, tracking and
reporting on recruitment processes, preparing interview files and schedules,
and assisting with reference checks for final job candidates.
Support
recruitment processes, including posting vacancy announcements, tracking and
reporting on recruitment processes, preparing interview files and schedules,
and assisting with reference checks for final job candidates.
·
Support
administration of HR policies; including employee terms & conditions of
service, leave records etc. Administer the organization medical scheme.
Support
administration of HR policies; including employee terms & conditions of
service, leave records etc. Administer the organization medical scheme.
·
Ensure
complete and up-to-date employment documentation and confidential handling of
employee information. Ensure all required employee documentation is obtained,
correctly filed, and updated as necessary. Ensure all employees are in receipt
of critical HR documents, including a current contract, employee handbook, and
job description.
Ensure
complete and up-to-date employment documentation and confidential handling of
employee information. Ensure all required employee documentation is obtained,
correctly filed, and updated as necessary. Ensure all employees are in receipt
of critical HR documents, including a current contract, employee handbook, and
job description.
·
Update
HR Payroll and HR system and track contract expiry dates for renewal. Ensure
any changes in an employee’s status are adequately documented.
Update
HR Payroll and HR system and track contract expiry dates for renewal. Ensure
any changes in an employee’s status are adequately documented.
·
Support
the orientation and on-boarding of new employees, welcome package, orienting
staff regarding employment conditions, registering staff for benefits schemes,
and ensuring new staff have appropriate work space and resources.
Support
the orientation and on-boarding of new employees, welcome package, orienting
staff regarding employment conditions, registering staff for benefits schemes,
and ensuring new staff have appropriate work space and resources.
·
Support
the management and general administration of employee leave and related
processes.
Support
the management and general administration of employee leave and related
processes.
·
Prepare
and update the human resources data base, and update the organization chart on
a monthly basis and circulate to employees.
Prepare
and update the human resources data base, and update the organization chart on
a monthly basis and circulate to employees.
·
Assist
with employee safety, welfare and wellness programs, and support internal
communications and staff training & development needs.
Assist
with employee safety, welfare and wellness programs, and support internal
communications and staff training & development needs.
·
Assist
in providing support on performance management system and ensure that key dates
and deadlines are met.
Assist
in providing support on performance management system and ensure that key dates
and deadlines are met.
·
Ensure
compliance with all internal policies and procedures as well as external
regulatory concerns and applicable labor laws.
Ensure
compliance with all internal policies and procedures as well as external
regulatory concerns and applicable labor laws.
·
Attend
to any other task as may be assigned from time to time.
Attend
to any other task as may be assigned from time to time.
Qualifications, Skills and Experience:
·
The
applicant for the EGPAF Human Resources Officer job must hold a Bachelor’s
Degree in Human Resource Management, Business Administration or Organizational Psychology from a reputable
university. A Post Graduate Diploma in Human Resources Management is a MUST.
The
applicant for the EGPAF Human Resources Officer job must hold a Bachelor’s
Degree in Human Resource Management, Business Administration or Organizational Psychology from a reputable
university. A Post Graduate Diploma in Human Resources Management is a MUST.
·
Three years
or more hands on experience as an HR
from a reputable organization.
Three years
or more hands on experience as an HR
from a reputable organization.
·
Previous
experience working with international
non-profit organization preferably USAID funded is desirable .
Previous
experience working with international
non-profit organization preferably USAID funded is desirable .
·
Experience
of HR Information systems is desirable .
Experience
of HR Information systems is desirable .
·
Knowledge
of country Labor Laws is a must.
Knowledge
of country Labor Laws is a must.
·
Excellent
verbal and written communication skills, and active listening skills.
Excellent
verbal and written communication skills, and active listening skills.
·
Understanding
of the sensitivity and confidentiality of the HR function.
Understanding
of the sensitivity and confidentiality of the HR function.
·
Strong
inter-personal and team building skills.
Strong
inter-personal and team building skills.
·
Ability
to manage a large and variable work load, ensuring timely and accurate
completion of assigned work.
Ability
to manage a large and variable work load, ensuring timely and accurate
completion of assigned work.
·
Excellent
skills in data bases, word processing, spreadsheets.
Excellent
skills in data bases, word processing, spreadsheets.
·
Detail
oriented and with special attention to accuracy.
Detail
oriented and with special attention to accuracy.
·
Well
organized, self-guided and motivated to produce quality work.
Well
organized, self-guided and motivated to produce quality work.
·
Integrity,
objectivity, and the ability to gain the trust and respect of peers
Integrity,
objectivity, and the ability to gain the trust and respect of peers
·
Fluency
in English and at least one local language.
Fluency
in English and at least one local language.
How to Apply:
All suitably
qualified and interested candidates are encouraged to send their applications
to this address;
qualified and interested candidates are encouraged to send their applications
to this address;
The Senior Human
Resources Manager, Elizabeth Glaser Pediatric AIDS Foundation (EGPAF), Plot 18A
Kyadondo Road, Nakasero, P.O. Box 21127, Kampala, Uganda
Resources Manager, Elizabeth Glaser Pediatric AIDS Foundation (EGPAF), Plot 18A
Kyadondo Road, Nakasero, P.O. Box 21127, Kampala, Uganda
E-mail to: UgandaRecruitment@pedaids.org
Deadline: 15th March 2019
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