Human Resource Officer NGO Jobs – Habitat for Humanity International (HFHI)

Job Title:    Human Resource
Organisation: Habitat
for Humanity International (HFHI)
Duty Station: 
Kampala, Uganda
Reports to: Finance
and Administration Manager
About US:
Habitat for Humanity
International is a non-profit, ecumenical Christian housing ministry. The
purpose and goal of Habitat for Humanity International is to eliminate poverty
housing and homelessness from the world, and to make decent shelter a matter of
conscience and action. Habitat invites people of all backgrounds, races and
religions to build houses in partnership with families in need. Habitat for
Humanity has an Administrative Headquarters based in Atlanta, an Operational
Headquarters based in Americus, Georgia, and Area Office bases of operations in
Manilla, Philippines for our Asia and Pacific work, San Jose, Costa Rica for
our Latin American and Caribbean work and Bratislava, Slovakia for our Europe,
the Middle East and Africa work.
Job Summary:  The Human Resource Officer will mainly implement,
coordinate and monitor Human Resource (HR) policies, guidelines and procedures
and all administrative related activities in accordance with the established
HFH Uganda HR & Administration policies and guidelines as well as the
Uganda statutory requirements and standards, which include staff recruitment,
performance management, training and development, retention and exit processes.
Key Duties and Responsibilities: 
Policy developments
review and updates
  • Development, updating, reviewing of policies and procedures in line
    with accepted established HFH Uganda HR policies and guidelines as well as
    the Uganda statutory requirements and standards.
  • Roll out, orient and disseminate to all staff updated policies and
    post soft copies to the Human Resource Shared Folder for easy access and reference
    by all staff
  • Respond to new trends in HR through the revision and/or adaptation
    of HFHU policy as appropriate.
  • Advise on existing and new human resources related statutory
  • Tasked with the recruitment and selection of staff to fill in vacant
    position within the timeline and with quality staff;
  • Ensure the recruitment matrixes and job descriptions are reviewed by
    hiring managers before the recruitment process is started
  • Ensure recruitment process compliance; personnel requisitions forms
    are filled, position advertisements, interview questions/ tests as well as
    participate in interviews and process interview report obtain all
    approvals for report recommendation implementation.
  • Conduct reference checks, process job offer and employment contracts
    to the selected suitable candidates
  • Arrange and manage orientation schedules for all new hires in
    collaboration with the hiring manager.
  • Regularly review and update the orientation manual including the
    ongoing refinement of the systems, documentation and systematisation of
    the program.
  • Support the HFHU performance management process for all positions in
    HFH Uganda.
  • Monitor the performance planning process, coordinate and track
    coaching sessions for all staff to ensure compliance
  • Analyze performance management forms and consolidate performance
    management information for decision making on quarterly basis;
  • Maintains an up-to-date performance management tracking system for
    all staff to ensure completeness of the exercise, Coaching sessions and
    appraisal every quarter
Learning and Career
  • Keep a file tracking the development needs identified based on the
    employees’ job plans and together with line managers provide relevant
    training and technical assistance as may be required.
  • Support the staff training and development activities with line
    managers in accordance with the Human Resource Development Plan; and
    ensure compliance with HFHU policies and procedures.
Staff Relations
  • Investigate and when appropriate, take necessary measures related to
    staff disciplinary and grievances related to Human Resource/ Personnel
  • Take charge of all General Staff meetings, ensure taking of minutes
    and keeping of accurate records for future reference on follow up actions
    for HR well being.
  • Advise, plan and arrange staff workshops and retreats
Records Management
  • Manage and update regularly the existing Human Resource Employee
    databases for effective service delivery
  • Manage and regularly update staff leave database, Reconcile and
    Process Staff Leave
  • Conduct annual Human Resource personnel file audit for HFHU and
    ensure total compliance with Human Resource records and propose
    recommendations for action points to facilitate any audits conducted by
    personnel from HQ, donors or external firms.
  • Maintain an effective filing system that provides quick and
    consistent access to all Human Resource information and supporting
  • Maintain a thorough knowledge of HFHU personnel policies and
    procedures and ensure total compliance
  • Regularly update staff records on employment contract renewals and
    advise ND accordingly
  • Manage Staff Attendance Register and monitor any flaw and initiate
  • Prepare meetings, workshops, trainings as requested by the SMT, give
    logistical support to organize such meetings and to take minutes or report
    as requested
  • Prepare and process Board and Senior Management Team Monthly and
    Quarterly meetings minutes, distribute to all staff and regularly remind
    on TO DO activities as a follow up to the meeting.
  • Ensure minutes both for the Board and SMT are signed and properly
    filed for easy reference and audit use.
Insurance Handling
  • Annually update Insurance schedules and initiate policy renewal
  • Maintain track schedule of all Insurance claims.
  • Follow up compensation claims for accidents, work related injuries
    and deaths related incidents ensuring that all insurance procedures and
    relevant documentations are obtained and submitted to the insurance
  • Ensure discharge vouchers from insurance are filled and submitted
    for approval and relevant payments are timely paid for services rendered.
  • Ensure proper and smooth staff exit procedures in accordance with
    HFHU procedures and labour laws and HR leading practices.
  • Ensure staff benefits; severance and provident is properly
    calculated and paid out in accordance with HFHU procedures and local law
    upon staff exit/separation.

Qualifications, Skills and Experience: 
  • The ideal candidate should preferably hold a Bachelor’s degree in
    Human Resource management or a related field such as Administration,
    Social Sciences and Business Management. A postgraduate Diploma in Human
    Resource Management is an added advantage.
  • At least four years work experience in handling human resource and
    personnel administration issues in a large similar organization.
  • Demonstrated experience/knowledge of GOU labor laws, NSSF policies
    an advantage.
  • Strong writing and analytical skills. Ability to apply creative
    thinking to practical problem solving with an aim of improving service
  • Highly pro-active and self-disciplined; Must be able to work with
    minimum supervision.
  • Ability to manage multiple tasks at a time and work effectively with
    colleagues from different backgrounds.
  • Strong planning, organization, interpersonal, communication and
    decision-making skills as well as team building and negotiation skills
  • Confidentiality, tact and discretion when dealing with people and issues.
  • Solid understanding of MS Word, MS Excel, experience in E-mail and
    communication an advantage.
  • High integrity, self-driven and able to set own work schedule with
    rigorous deadlines.
  • High level of professional people management and customer care skills.
  • Ability to initiate and complete assignments and to work under
    demanding circumstances with minimal supervision.
  • Skills in information management and record keeping
How to Apply:
All suitably
qualified and interested candidates should apply by sending a cover letter, a
detailed CV and copies of relevant academic credentials via email addressed to:
The Human Resource Department. The position applied for should be indicated in
the subject line of the E-mail.
Email to:
Deadline: 5th April 2019
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