The Ugandan Jobline

• Development, updating, reviewing of policies and procedures in line
  with accepted established HFH Uganda HR policies and guidelines as well as
  the Uganda statutory requirements and standards.
• Roll out, orient and disseminate to all staff updated policies and
  post soft copies to the Human Resource Shared Folder for easy access and reference
  by all staff
• Respond to new trends in HR through the revision and/or adaptation
  of HFHU policy as appropriate.
• Advise on existing and new human resources related statutory
  requirements

• Tasked with the recruitment and selection of staff to fill in vacant
  position within the timeline and with quality staff;
• Ensure the recruitment matrixes and job descriptions are reviewed by
  hiring managers before the recruitment process is started
• Ensure recruitment process compliance; personnel requisitions forms
  are filled, position advertisements, interview questions/ tests as well as
  participate in interviews and process interview report obtain all
  approvals for report recommendation implementation.
• Conduct reference checks, process job offer and employment contracts
  to the selected suitable candidates

• Arrange and manage orientation schedules for all new hires in
  collaboration with the hiring manager.
• Regularly review and update the orientation manual including the
  ongoing refinement of the systems, documentation and systematisation of
  the program.

• Support the HFHU performance management process for all positions in
  HFH Uganda.
• Monitor the performance planning process, coordinate and track
  coaching sessions for all staff to ensure compliance
• Analyze performance management forms and consolidate performance
  management information for decision making on quarterly basis;
• Maintains an up-to-date performance management tracking system for
  all staff to ensure completeness of the exercise, Coaching sessions and
  appraisal every quarter

• Keep a file tracking the development needs identified based on the
  employees’ job plans and together with line managers provide relevant
  training and technical assistance as may be required.
• Support the staff training and development activities with line
  managers in accordance with the Human Resource Development Plan; and
  ensure compliance with HFHU policies and procedures.

• Investigate and when appropriate, take necessary measures related to
  staff disciplinary and grievances related to Human Resource/ Personnel
  issues
• Take charge of all General Staff meetings, ensure taking of minutes
  and keeping of accurate records for future reference on follow up actions
  for HR well being.
• Advise, plan and arrange staff workshops and retreats

• Manage and update regularly the existing Human Resource Employee
  databases for effective service delivery
• Manage and regularly update staff leave database, Reconcile and
  Process Staff Leave
• Conduct annual Human Resource personnel file audit for HFHU and
  ensure total compliance with Human Resource records and propose
  recommendations for action points to facilitate any audits conducted by
  personnel from HQ, donors or external firms.
• Maintain an effective filing system that provides quick and
  consistent access to all Human Resource information and supporting
  documentation.
• Maintain a thorough knowledge of HFHU personnel policies and
  procedures and ensure total compliance
• Regularly update staff records on employment contract renewals and
  advise ND accordingly

• Manage Staff Attendance Register and monitor any flaw and initiate
  remedies
• Prepare meetings, workshops, trainings as requested by the SMT, give
  logistical support to organize such meetings and to take minutes or report
  as requested
• Prepare and process Board and Senior Management Team Monthly and
  Quarterly meetings minutes, distribute to all staff and regularly remind
  on TO DO activities as a follow up to the meeting.
• Ensure minutes both for the Board and SMT are signed and properly
  filed for easy reference and audit use.

• Annually update Insurance schedules and initiate policy renewal
  process.
• Maintain track schedule of all Insurance claims.
• Follow up compensation claims for accidents, work related injuries
  and deaths related incidents ensuring that all insurance procedures and
  relevant documentations are obtained and submitted to the insurance
  provider.
• Ensure discharge vouchers from insurance are filled and submitted
  for approval and relevant payments are timely paid for services rendered.

• Ensure proper and smooth staff exit procedures in accordance with
  HFHU procedures and labour laws and HR leading practices.
• Ensure staff benefits; severance and provident is properly
  calculated and paid out in accordance with HFHU procedures and local law
  upon staff exit/separation.

• The ideal candidate should preferably hold a Bachelor’s degree in
  Human Resource management or a related field such as Administration,
  Social Sciences and Business Management. A postgraduate Diploma in Human
  Resource Management is an added advantage.
• At least four years work experience in handling human resource and
  personnel administration issues in a large similar organization.
• Demonstrated experience/knowledge of GOU labor laws, NSSF policies
  an advantage.
• Strong writing and analytical skills. Ability to apply creative
  thinking to practical problem solving with an aim of improving service
  delivery.
• Highly pro-active and self-disciplined; Must be able to work with
  minimum supervision.
• Ability to manage multiple tasks at a time and work effectively with
  colleagues from different backgrounds.
• Strong planning, organization, interpersonal, communication and
  decision-making skills as well as team building and negotiation skills
• Confidentiality, tact and discretion when dealing with people and issues.
• Solid understanding of MS Word, MS Excel, experience in E-mail and
  communication an advantage.
• High integrity, self-driven and able to set own work schedule with
  rigorous deadlines.
• High level of professional people management and customer care skills.
• Ability to initiate and complete assignments and to work under
  demanding circumstances with minimal supervision.
• Skills in information management and record keeping

Related Jobs