Human Resource Coordinator NGO Careers – Plan International

Job Title:      Human Resource Coordinator
Organization: Plan
Duty Station: Uganda
Reports to: Country
HR/OD Manager
About US:
Plan International
was founded over 75 years ago and is one of the oldest and largest children’s
development organizations (non-profit / INGOs) in the world. We work in 50
developing countries across Africa, Asia and the Americas to promote child
rights and lift millions of children out of poverty. Plan’s vision is of a
world in which all children realize their full potential in societies that
respect people’s rights and dignity. Plan is independent, with no religious,
political or governmental affiliations.
Job Summary:  The Human Resource Coordinator will provide
support to line managers align HR practices and systems for staff in order to
deliver the objectives and add value to the Emergency Response and Country
Office. This position supports and contributes in the implementation of the HR
Key Duties and Responsibilities: 
HR Operations
  • Measures and monitors existing HR policies and procedures
  • Maintain in depth knowledge of legal, National and International
    requirements related to day-to-day management of employees, reducing legal
    risks and ensuring regulatory compliance.
  • Provide HR Policy guidance and interpretation to line management
    and  build the capacity of line
    management to understand and implement organizational policies and
  • Communicate and support development of mechanisms that facilitate
    adoption of organizational culture and values by employees
  • Provide day to day performance management guidance to line management
    (coaching, counselling, career development, disciplinary actions).
  • Works closely with line management and employees to improve work
    relationships, increase productivity and retention
  • Coordinate specific projects as determined in the annual HR
    operational plan and contribute to functional and cross-functional
HR coordination for
the Emergency Response
  • Ensure the staff welfare and benefits for the Response Team are
    running as required – medical insurance schemes are running smoothly and
    serving staff needs
  • Ensure related information is updated  always and respective functions are up
    to date – IT, Payroll, Administration
  • Participate in periodical reviews of HR  policies and strategies and employee
    opinion surveys and make recommendations for the better  running of the department
  • Manage all HR correspondences related ensuring response deadlines
    are met
  • Ensure all documentation related to area of responsibility is filed
    and maintained
  • Reporting for the department- monthly, quarterly and annual
Recruitment and
  • Manage the recruitment and selection process in collaboration with
    the Recruitment office and –work with line managers to develop JDs,
    advertising new positions, shortlisting, screening and interviewing
  • Manage and coordinate the recruitment schedules and actual
  • Process all documentation and appointment letters for all new staff
    and ensure onboarding as per the policies and procedures
  • Organize and coordinate an effective orientation and induction for
    staff on ground in line with the HR orientation policy
  • Ensure technical orientation is taking place for staff with their
Learning &
  • Talent management and succession planning
  • In coordination with CHRM and line managers, identify training needs
    for various categories of staff, and participate in the design of in-house
    staff training programs.
  • Coordinate and support the implementation of appropriate learning
    initiatives as per  existing
    Training Plans and Policies.
  • Work hand-in hand with the ERM and CHRM to ensure the talent
    management program is running for the Emergency Response.
  • Ensure updated succession plans at all times for the recommended
  • Maintain database of organizations that can offer various types of
    professional development.
Change Management
  • Build capability of employees and managers to respond to and manage
    organizational changes
  • Support line managers to review processes and systems and initiate
    changes to improve work effectiveness.
  • Ensure Transition preparedness and change management trainings take
    place for the  Response team.
  • Support managers implement, track and assess on-going changes.
    (change portfolio management)

Qualifications, Skills and Experience:
  • The applicant for the Plan International Human Resource Coordinator
    job vacancy must hold a Bachelor’s degree in Human Resource management or
    related field.
  • Post graduate diploma or masters in Human resource management
  • Excellent technical knowledge on general HR areas particularly
    Emergency Response complexities
  • Knowledge of operationalizing HR in a busy NGO environment
  • Firsthand experience and knowledge of working in developing country
  • Excellent written and spoken English skills
  • Proven skills in the full range of general HR needs including data
    management, recruitment, pay and employee relations is essential
  • Staff wellbeing and engagement experience
  • Communication – excellent negotiation and influencing skills in
    multi-cultural contexts
  • Behaves consistently in approach to work and decision-making
  • Strongly drives performance forward in area of the business for
    which they are responsible together with the team
  • Sets a strong learning culture in their part of the organisation
  • Remains calm and positive under pressure and in difficult situations
  • Aware of impact on others and adjusting own behaviour accordingly
  • Tolerant of difference – cultural sensitivity in relation to its
    impact on HR
How to Apply:
All suitably
qualified candidates should apply online at the link below.
Deadline: 8th March 2019
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