HR & Administration Manager NGO Jobs – Handicap International (Salary 5.8m)

Job Title:        HR & Administration Manager
Organisation: Handicap
Duty Station: Kampala,
Reports to:
Country Manager
Starting Salary: UGX 5,867,796 monthly gross
About Us:
International is an independent and impartial aid and development organisation
working in situations of poverty and exclusion, conflict and disaster. We work
alongside disabled and vulnerable people to help meet their essential needs,
improve their living conditions and promote respect for their dignity and
fundamental rights. Handicap International is outraged by the injustice faced
by people with disabilities and vulnerable populations, we aspire to a world of
solidarity and inclusion, enriched by our differences, where everyone can live
in dignity.
Job Summary:  The HR & Administration Manager is
responsible for the technical management of human resources so as to secure the
effective and efficient implementation of the Country’s HR strategy in
conformity with the legal and internal frameworks defined by the HI-TUK
Key Duties and Responsibilities: 
Contributing to the
drafting and implementation of the Country’s strategy, administrative and HR
  • Define the objectives, action plans and indicators corresponding to
    the country’s strategy for the Human Resource Department
  • Analyse the outcomes of the previous period and define new
    priorities and approaches in liaison with the administrative team and the
    Senior Management Team
  • Monitor the country’s developments (political and legal context,
    legislation, etc.) and update the Country Manager and others as applicable
  • Participate in the development of the country’s long term strategy
Participating in
the definition and application of the country’s contractual framework, HR
policies and processes
  • Define, monitor and strengthen the country’s HR policies and
    procedures as per HI’s principles (recruitment and mobility, induction,
    remuneration and social security policy, management of skills/training) in
    liaison with the Programme HR Manager, and the Desk HR advisor
  • Manage the HR recruitment interviews and integration processes
  • Develop/ review  the pay scale
    and develop tools as per HI – TUK salary policy for national staff
  • Manage the national staff annual pay increase review process
  • Support team managers with the career management of staff
    (promotions, internal mobility)
  • Identify training needs in line with the country’s strategy and draw
    up the training plan for validation by the Country’s Training Committee
    and HI HQ
  • Define/Review the contractual frameworks (internal regulations,
    national staff Terms and Conditions of Engagement, expatriate staff
    Specific Terms and Conditions of Engagement, etc.) and define and
    implement the corresponding HR processes
  • Train managers in the country’s HR policies and processes and
    support their implementation within the managers’ teams
  • Update and train staff on HR policies, processes and procedures
  • Guide senior management team and line managers on HR processes such
    as recruitment; induction; staff development; performance management;
    reward etc.
  • Coordinate new HR initiatives from HI HQ and/ or the HI TUK head
national and expatriate personnel administration
  • Define and ensure the application of internal regulations and
    national personnel employment terms and conditions of engagement
  • Guarantee the administration of national staff: employment contracts
    as well as job descriptions
  • Guarantee the preparation and distribution of national personnel
  • Validate social security declarations sent to social security bodies
  • Guarantee the management of the healthcare coverage
  • Manage national personnel disciplinary procedures and support line
    managers in these procedures
  • Update HR management charts and send them to the regional office on
    a quarterly basis
  • Prepare Expatriate per diem payment on monthly basis as per the
    validated rates from Head quarters
  • Manage staff requests for salary advances
  • Ensure the expatriate personnel requests for salary advances
    information is sent to HQ on a monthly basis
  • Inform personnel about the internal regulations and the specific
    conditions entailed in expatriate postings
  • Ensure that the variable data for expatriate salaries has been sent
    to HQ
  • Act as the staff’s primary contact person for questions on employment
    law or staff management ( internal regulations)
  • Ensure the administrative management rules applying to expatriate
    staff are applied (leave request follow up, end of mission, flight
    tickets, R&R etc.)
  • Manage expatriate medical evacuations, accidents involving injury
    and serious incidents (theft, arrests, etc.) and their legal and financial
    repercussions in liaison with the County manager  and HI – TUK head office
  • Ensure the filing and archiving of national staff and expatriate
    files is done on a yearly basis
Ensuring compliance
with country’s administrative and legal framework
  • Ensure the management of archives and the security of the
    organisation’s documents (notably registration documents)
  • Ensure compliance with legal obligations tax obligations (HR, administrative,
    etc.) through external sources of support (lawyers, local accountant,
    workplace inspectors, etc.) and accord particular attention to the
    legality of contracts
  • Ensure compliance  with the
    mandatory administrative formalities e.g HI’s registration in the country
    and all other relevant statutory registrations required 
  • Be aware of what other organizations are doing and take part in
    network activities concerning legal and HR issues
  • Ensure compliance with internal, legal and donor regulations when
    drawing up Consultant contracts
  • Monitor changes in employment law and other NGOs practices and
    inform the Country Manager accordingly;
  • Ensure compliance of expatriate staff with relevant country
    immigration law;
  • Introduce all legal set ups required under national law (such as a
    staff register) and any monitoring tables required for the proper
    management of the Country’s HR
  • Experience in developing and implementing a behavioural change
    communication strategy, focusing on creating demand for community and facility-based
    health services.
  • Experience in designing and implementing at least two sexual and
    reproductive health projects that include a strong behaviour change
    communication component.
Manage the
Country’s HR team
  • Supervise and lead the country’s HR team, set objectives and assess
    direct reports
  • Manage direct reports’ contracts (leave, end of trial period, etc.);
    if the need arises, co-validate disciplinary procedures with the Country
  • Oversee the team’s career development: define training needs and
    provide coaching and guidance on professional development

Qualifications, Skills and Experience: 
  • The ideal candidate must hold a Post graduate Diploma in HRM with a
    University degree in Human Resource Management or a relevant degree
  • At least three years of practical experience at a senior HR
    management level in an NGO context.
  • Proven Experience in Payroll Management
  • Proven Experience in Personnel Administration
  • Knowledge of Employment Legislations
  • Experience in Recruitment process management
  • Experience in Management of remuneration and Social Policy systems
  • Experience in development and implementation of the Training Plan
Personal Qualities:
  • Ability to make decisions
  • Good organisation skills
  • Ability to delegate effectively
  • Strong interpersonal  skills
  • Good communication skills
  • Good counseling and negotiation skills
Starting Date: May
Length of contract:
1 year renewable
Gross Salary: UGX
How to Apply:
All suitably
qualified candidates who wish to join Handicap International are encouraged to
send their updated CVs (3 pages max, including three professional references)
with cover letters to HR Coordinator at with the subject: 
Application for HR & Administration Manager. 
Deadline: 3rd April 2019 by 5:00pm
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