Grants Compliance Officer Swedish NGO Jobs – Diakonia

Job Title:       Grants
Compliance Officer
Organisation: Diakonia
Duty Station: Kampala,
Reports to: Country
Finance and Administration Officer
About US:
Diakonia is a
Swedish development organization working together with local partners for a
sustainable change for the most vulnerable people of the world. In Uganda,
Diakonia works mainly in the North Eastern Karamoja region, focusing on
improving the living standards of the most vulnerable people. Diakonia also has
strategic relations with civil society organizations in the capital Kampala,
and in other parts of Northern and North Eastern Uganda.
Job Summary:  The Grants Compliance Officer will provide
technical support to partner organizations, ensuring their compliance with
Diakonia policies, as well as funding and reporting requirements from inception
to contract closure in accordance with grant agreements and other appropriate
Key Duties and Responsibilities: 
Grant Management
  • Offer technical support to partner organizations in the development
    of work-plan and budget to be followed during the award contract period
  • Review work-plans and budget from partners to ensure compliance with
    Diakonia’s planning, monitoring and evaluation (PME) policy guidelines
  • Ensure implementation of donor reporting by partners
  • Facilitate and process grant payment to partners, obtain and record grant
    payment receipts in accordance with PME guidelines
  • Receive and assess financial reports from partners ensuring
    compliance with PME hand book requirement on proper reporting of
    expenditures, invoicing, procurement and asset management
  • Receive and assess audited financial reports, including management
    letter from partners
  • Follow up on issues raised by auditors in the management letter from
    partners and ensure resolution.
  • Upload and track processes in relation to disbursement receipts,
    financial reports, completed assessment tools and audited financial
    statements to Diakonia’s FixIT
  • Provide guidance and facilitate partner institutional capacity
    strengthening plans, ensuring partner organizations implement programmes
    effectively, efficiently and sustainably
  • Participate in assessment and induction of new partners on financial
  • Prepare grant financial reports in relation to the allocated
  • Monitor adherence and compliance to financial control systems,
    policies and procedures
  • Support the coordination, planning, and execution of annual
    audit  from partner organizations
  • Track partner grants disbursement and expenditure and provide
    internal reporting schedules
  • Monitor partner compliance, conducts field office site visits to
    ensure consistency with grant terms and conditions, timelines, budgets,
    and performance measures.
  • Conduct financial assessment of partners, identify and mitigate
    risks in situations where contractual obligations may not be met
  • Establish and maintain electronic and hard copy files for each
    grant-funded project to be used for tracking and reporting purposes
  • Ensure monitoring log for the respective partner organization is
    updated in respect to financial information
  • Review and assess  partner
    procurement processes to ensure purchases comply with policy guidelines
  • Review partner records and archiving system to ensure compliance
    with policy guidelines
  • Ensure strict adherence and compliance to financial control systems,
    policies and procedures
  • Post financial data into the ledger and maintain custody of scanned
    payment vouchers monthly.
  • Maintain up to date assets register including undertaking annual
    asset inventory
  • Maintain a monitoring log in respect of financial information due
    from partner organizations.
  • Review and verify that partners maintain proper books of accounts,
    including an up-to-date register of assets as well as proper filing and
    archiving of financial documents
  • Support the coordination, planning, and execution of annual audit of
    partner organizations
Procurement and
  • Review partner procurement processes and ensure that purchases
    comply with policy guidelines
  • Liaise with procurement unit to provide sound advice on procurement
  • Review partner records and archiving system to ensure compliance
    with policy guidelines
  • Perform other related duties and functions as requested.

Qualifications, Skills and Experience: 
  • The applicant must hold a Bachelor’s degree in Accounting, Finance,
    Business Administration, Commerce, Economics or equivalent qualification
  • Fully qualified accountant from recognized accountancy body CPA/ACCA
  • Computer training in accounting software and MS Word, Excel, etc.
  • Training in human resources management and development
  • High level of attention to detail and accuracy
  • Analytical, report writing and communication skills
  • Demonstrates consistency in upholding integrity and ethics
  • Acting as a team player and facilitating team work
  • Proficiency in Microsoft Word, Excel and accounting software
  • Effective communications and interpersonal skill
How to Apply:
All interested and
qualified persons are strongly encouraged to apply by submitting their
application and CV along with the contacts of three professional referees to
The Director, Future Options Consulting Ltd, 4th Floor, DTB Centre, Kampala
Road, P.O. Box 34934, Kampala, Uganda by email to :;
Tel: +256 414 231204/6.
Please note:
Application and CV should be in one document including the relevant
attachments. Only the shortlisted candidates will be contacted.
Deadline: 15th March 2019 by 5.00pm.
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