The Ugandan Jobline

• Regularly check the provision of a range of services, including
  facilities and light vehicle management, travel, protocol related, etc.,
  maintaining information, to contribute to the provision of a safe and
  comfortable working environment.
• Collate and process information including dissemination to support
  the production of standard documents and reports for the unit, to enable
  decision-making and the effective management of resources.
• Manage and maintain paper and electronic records within the area of
  responsibility in accordance with established procedures, to ensure swift
  and easy data access as required.
• Undertake research and perform basic analyses of data, to contribute
  to the provision of accurate information and effective management of
  resources.
• Be a first point of contact for internal queries, to facilitate the
  provision of efficient and effective resolution of daily issues.
• Provide inputs to routine methods and practices in own area of work,
  to support the continuous improvement of services provided.

• The ideal candidate for the United Nations UN World Food Programme
  (WFP) Administration Assistant (Assets & Facilities Management) job
  placement should hold a Bachelor’s degree in any of the following
  disciplines: Administration, Business Administration, Secretarial Studies
  or related field obtained from a recognized institution;
• Demonstrable ability to perform overall administrative functions
  specially on inventory management with a minimum of two  years’ working experience in Asset
  Management;
• Hands-on experience in ERP/SAP platform for asset management.
• Proven ability to perform all routine administrative activities in
  line with WFPs operating standards through day to day work
• Has supported in providing ad-hoc guidance to new staff members

• Business Support Services & Reporting: Exhibits ability to convert business
  plans into clear actions for team members to support the implementation of
  the program. Collects and reports data to draw out fact-based insights.
• Internal Controls & Risk Management: Demonstrates basic knowledge of
  internal controls, risk management, and monitoring mechanisms and their
  applicability to immediate client’s critical activities.
• Resource Management: Monitors trends in staffing and resource usage to anticipate and
  escalate potential issues to programme leaders and key clients.
• Specialised Knowledge in Administrative Services: Demonstrates a broad or specialist
  knowledge of administration best practices, techniques and processes, and
  a good grasp of WFP standards, processes, and infrastructure in area of
  responsibility; applies this to ensure the provision of efficient and
  effective administration services.
• Customer Focus:
  Monitors and supervises administrative work against the established
  standards and protocols for service excellence. Ensures that customer
  problems are identified and resolved. 

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