Fleet Officer UK NGO Jobs – GOAL International

Job Title:      Fleet
Officer
Organisation: GOAL
International
Duty Station: Kampala,
Uganda
Reports to: Logistics
Manager
About US:
GOAL International
is an international non-profit organization that was founded in 1977 and works
to promote the realization of the fundamental rights of the poor, the
vulnerable, and those affected by humanitarian crisis. GOAL currently works in
16 countries, with our head office in Dublin, Ireland.
Job Summary:  The Fleet Officer will be responsible for the
provision of high quality transport services to GOAL staff, the incumbent will
ensure efficient and cost effective maintenance, repair and utilization of
GOAL’s fleet of vehicles and motorcycles. She/he will also be responsible for
monitoring the movement of vehicles in Kampala.
Key Duties and Responsibilities: 
  • Ensure efficient running of the transport operation and ensure that
    all cost, quality and performance targets are achieved. Maintaining
    transport KPI targets at 97% or higher.
  • Ensure that a transport solution for the following day’s work is
    planned in a timely manner to meet the needs of the organization whilst
    ensuring that legal compliance is maintained and vehicle efficiency is
    maximised.
  • Complete driver debriefs on their return and ensure that all
    paperwork and vehicle issues are dealt with appropriately.
  • Generate clear & concise communication flows between drivers and
    staff concerning work expectations and route requirements.
  • Ensure complete legal compliance and maintenance of high safety
    standards.
  • Ensure that all vehicles are operated in compliance with current
    Road Transport Regulations.
  • Ensure all vehicle service inspections are made well in advance,
    service schedules are adhered to and any issues that arise are
    communicated and dealt with appropriately. Deal with all defects
    immediately and record remedial action and ensure these are communicated
    appropriately.
  • Maintain GOAL Health & Safety standards and ensure all staff
    training is up to date and legally compliant.
  • Ensure that driver resource is planned in advance and appropriate
    cover made to utilise the fleet to its maximum capacity.
  • Monitor costs and continually search for ways to improve quality and
    gain better value for money from other transport service providers.
  • Verify all vehicle repairs and maintenance; including other
    transport invoices and deal with any issues before passing them to the
    Logistics Co-ordinator for authorisation.
  • Supervise all drivers and mechanics and deal with any staff issues
    that arise in accordance with current GOAL HR Policy of employment and
    escalate to Logistics Co-ordinator as appropriate.
  • Continually enhance and develop the transport operation in all
    areas. Advise on how changes in legislation could affect operations.
  • Work closely with the warehouse team and other staff to ensure that
    all transport and logistics solutions are fully integrated and designed to
    improve customer service.
  • Prepare and submit carefully analysed monthly reports in a timely
    manner.


Qualifications, Skills and Experience: 
  • The ideal candidate for the GOAL International Fleet Officer job
    placement must hold a Bachelor’s Degree in Logistics and Transport
    Management or related field; exceptionally, degree or qualification may be
    replaced by a minimum of 6 years’ experience directly relevant to the post
  • At least three years of previous experience as a fleet officer or
    logistician, preferably with an NGO; proven experience in fleet and office
    administration;
  • Driving license class DL with at least five years of driving
    experience;
  • Well-developed database management skills particularly MS Access,
    data entry and spread sheet maintenance skills with experience in
    utilising MS office programs;
  • Well organized & good planning skills;
  • Ability to solve problems, take initiative and planning of tasks;
  • Proven experience in delivering high level customer service in a
    fleet management environment;
  • Understanding of fleet policy and reporting requirements;
  • Highly developed oral and written communication skills with the
    ability to communicate at all levels;
  • Well-developed organisational and time management skills;
  • Well-developed interpersonal skills and the ability to work in a
    team environment.
Desirable:
  • Background in vehicle mechanics;
  • Professional qualification or part completion of a professional
    qualification e.g. CILT (UK).
How to Apply:
All suitably
qualified and interested applicants who meet the requirements should submit
their applications which must include at least 4 reference contacts (2
professional, 2 character references, including your supervisor and the most
recent/previous employer), and daytime contact number to; The Human Resource
Manager, GOAL Uganda on the email: recruitment@ug.goal.ie PLEASE DO NOT ATTACH
CERTIFICATES, indicate the job title in the subject line.
Deadline: 15th March 2019
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