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• Prepare, register and keep cheques:
• Ensures ail invoices from external parties (contractors,
  suppliers…) are paid in time, by bank transfer, cheques, cash or mobile
  money and arrange those documents by date. it will be his/her task to
  prepare bank transfers and cheques documents, and to manage pipeline
  payment to external parties:
• Attend to, and record, all bank and mobile money transactions,
  maintain bank and mobile money accounts, ensure monthly bank and mobile
  money statements and account overviews and initiate Cash Calls.
• Take final responsibility for the cash management, and supervise the
  person allocated the role of petty cash management: this includes regular
  cash counts, verification of balance of cashbook and cash-on-hand every
  Friday, assisting the cashier in solving imbalances, establishing and
  signing of cash count statements:
• Ensure liquidation of any internal advances and update advances
  outstanding by the end of each month and report accordingly to the Finance
  & Contracting Coordinator;
• Be responsible for sound cash planning 8. cash withdrawals, to avoid
  cash shortages or large amounts of cash left in the safe security issue).

• Record all project expenses properly in the proper accounting
  system, following the set guidelines and within the required deadline to
  be able to have final closure before 13th of each month at the central
  level at Kampala;
• Make all necessary preparations for the monthly closing of the
  accounting
• Produce in the proper accounting system statements for control by
  his/her supervisor or management, make all necessary corrections and make
  all preparations for the monthly closing of the accounting;
• Check and control to ensure quality and completeness of
  justification and supporting accounting documents of all expenses
  following the guidelines;
• Ensure accounting coding and budgeting lines are correct: this
  includes verification of financial reports, expenses and supporting
  documents:
• Ensure monthly balance from the accounting system with
  Cashbooks/Cashboxes/Mobile money statements and bank statements are the
  same, and take responsibility for completion and approval of
  reconciliation statements if any:
• Keep track of accounting data by putting accounting references (GT
  and AT) on the specific documents monthly;
• Be responsible for the transparent and consistent filing of all
  accounting, banking and cash management, in both ways hard and soft
  (electronical archiving by scanning and storing in server or hard drive)
• Ensure that copies of all supporting Bank documents are taken, and
  check cash document copying by cashier, before these documents are sent to
  Financial Controller monthly.

• Check to ensure correct application of allowances by verifying the
  calculations of cashier.
• Assist management with a variety of tasks: e.g. cost calculations,
  filing finance—related documents, monthly and weekly financial planning,
  managing pipeline payments…etc.
• Provides all necessary accounting data and information to the
  Managers and international and Contracting Coordinator, for him/her to be
  able to follow up on budget and planning.
• Assist the international and Contracting Coordinator in the
  elaboration of reports. budgets and plans.

• Assist in procurement of supplies (Obtaining quotation, analyzing
  the quotations, processing LPO and follow up on supply;
• Update fixed assets register and the stationary stock at field
  office level on regular basis with accounting information;
• Facilitating the administrative procedures for new staff
• Supervise the project drivers:

• Assist in monitoring and coaching of partners who signed a grant
  agreement — including preparing and giving workshops, organize and
  participate in field visits, collaborate with the partner in budgeting and
  accounting reports.
• Controlling the smooth management of grants to execute verification
  of financial reports, expenses and supporting documents.

• The ideal candidate for the Enabel Finance and Administration
  Officer job must hold a Bachelor’s Degree in Business Administration,
  Accounting, Commerce;
• Additional qualification in CPA and ACCA is of an added advantage:
• At least five years of experience in accounting and project
  administration;
• At least two years of experience of working for an international
  organization or recognized NGO;
• Very good hands—on knowledge of Excel and Word are essential. Other
  programs (Database, accounting or ERP programs) will be considered a
  strong advantage;
• Team player, yet able to work independent;
• Able to work under stressful conditions and with no objections to
  undertaking missions.

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