Finance and Administration Manager Job Placement – Q-Sourcing Limited

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Job Title:        Finance
and Administration Manager
Organisation: Q-Sourcing
Limited
Duty Station: Kampala,
Uganda
About US:
Q-Sourcing Limited
is a manpower management solutions firm operating in the East African Region in
the countries of Uganda, Kenya, Rwanda, Tanzania and South Sudan. They are
recruiting for a valuable client based in Kampala.
Key Duties and Responsibilities: 
Finance Management
·        
Produce
and submit weekly/monthly management accounts to Managing Director and other
necessary information;
·        
In
conjunction with the Head of production, marketing and sales responsible for
the preparation and review of the monthly anticipated results of the
organisation
·        
Ensure
effective management of budgets;
·        
Preparation
of the year-end financial statements, arranging and ensuring the timely
completion of the year-end audit (accounting year end – 31 December);
·        
Monitor
and ensure administrative spending are in line with agreed budgets
·        
Ensuring
effective cash management, including control of cash flows, including
preparation cash request
·        
Provide
advice on all financial and administration matters to senior management team;
·        
Develop
and oversee the implementation of office procedures and policies on financial
and administration matters to ensure adherence to such by every staff member;
·        
Check
and approve payment documents, with reference to authority levels stated in the
operation manual, after checking completeness and accuracy; and,
·        
Ensure
the implementation of audit recommendations.
Operational
Management
·        
Provide
leadership to the Finance & Administration Department;
·        
Ensure
that procedures are adhered to by all staff
·        
Ensure
that appropriate management, administration, personnel, logistic, finance, and
communication systems are in place.
Human Resource
Management
·        
Oversee
the administration of human resources including annual appraisals of direct
reports in line with Human Resource procedures;
·        
Preparation
of payroll on monthly basis to ensure that all relevant personnel information
(movement, death etc.) is up to date and local compliance with statutory and
other legal requirements;
·        
Maintain
good team communication, engender good team dynamics and take remedial action
when problems occur in collaboration with Managing Director
·        
Ensure
procedural compliance for recruitment and contracting of staff; ensuring that
all employees are presented with a letter of appointment and staff record are
intact and updated as changes are affected;
·        
Line
manage all finance and administration staff, ensuring JDs are in place and
performance management procedures are followed;  
Safety and Security
·        
Ensure
all safety or security incidents (fires, vehicle accidents, theft, etc.) are
appropriately recorded and reported by staff
·        
Security
arrangements for property are in place
Logistics/
Procurement / Assets Management
·        
Responsible
for the review and maintenance of the fixed asset register on salesforce,
prepare quarterly updates of the fixed asset register
·        
Ensure
appropriate insurance for staff and property are in place;
·        
Ensure
vehicle management policies are understood and followed by all staff. Includes
monthly reports on car usage
·        
Responsible
for ensuring the efficient use and management of transport resources;
·        
Provide
leadership and supervise the procurement function and control and management of
stock



Qualifications, Skills and Experience: 
·        
The ideal
candidate must hold a BA Degree in Accounting/ Finance or related fields from
recognized university.
·        
Five years
of practical experience of which at least 3 years is at a senior management
level, preferably in a medium to large manufacturing organization.
·        
Internationally
recognized Accounting Qualification (CA, ACCA, CIMA, CPA)
·        
Strong
technical abilities and up to date knowledge of Generally Accepted Accounting
Principles
·        
Experience
in the preparation and review of management accounts and the ability to
critically analyse a trial balance
·        
Experience
in the preparation of year-end financial statements and managing annual
external audits
·        
Previous
experience of managing, training and supporting staff
How to Apply:
All candidates who
meet the criteria outlined as above are encouraged to send a comprehensive CV
by e-mail to cv@qsourcing.com. Please kindly
mark your application as “Application Finance and Administration Manager” in
the subject line of your email.  
NB: Q-Sourcing
Servtec is an equal opportunity employer. Any solicitation will lead to disqualification.
Deadline: 27th March 2019 by 5:00pm
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