Job Title: Finance
and Administration Manager
and Administration Manager
Organisation: Q-Sourcing
Limited
Limited
Duty Station: Kampala,
Uganda
Uganda
About US:
Q-Sourcing Limited
is a manpower management solutions firm operating in the East African Region in
the countries of Uganda, Kenya, Rwanda, Tanzania and South Sudan. They are
recruiting for a valuable client based in Kampala.
is a manpower management solutions firm operating in the East African Region in
the countries of Uganda, Kenya, Rwanda, Tanzania and South Sudan. They are
recruiting for a valuable client based in Kampala.
Key Duties and Responsibilities:
Finance Management
·
Produce
and submit weekly/monthly management accounts to Managing Director and other
necessary information;
Produce
and submit weekly/monthly management accounts to Managing Director and other
necessary information;
·
In
conjunction with the Head of production, marketing and sales responsible for
the preparation and review of the monthly anticipated results of the
organisation
In
conjunction with the Head of production, marketing and sales responsible for
the preparation and review of the monthly anticipated results of the
organisation
·
Ensure
effective management of budgets;
Ensure
effective management of budgets;
·
Preparation
of the year-end financial statements, arranging and ensuring the timely
completion of the year-end audit (accounting year end – 31 December);
Preparation
of the year-end financial statements, arranging and ensuring the timely
completion of the year-end audit (accounting year end – 31 December);
·
Monitor
and ensure administrative spending are in line with agreed budgets
Monitor
and ensure administrative spending are in line with agreed budgets
·
Ensuring
effective cash management, including control of cash flows, including
preparation cash request
Ensuring
effective cash management, including control of cash flows, including
preparation cash request
·
Provide
advice on all financial and administration matters to senior management team;
Provide
advice on all financial and administration matters to senior management team;
·
Develop
and oversee the implementation of office procedures and policies on financial
and administration matters to ensure adherence to such by every staff member;
Develop
and oversee the implementation of office procedures and policies on financial
and administration matters to ensure adherence to such by every staff member;
·
Check
and approve payment documents, with reference to authority levels stated in the
operation manual, after checking completeness and accuracy; and,
Check
and approve payment documents, with reference to authority levels stated in the
operation manual, after checking completeness and accuracy; and,
·
Ensure
the implementation of audit recommendations.
Ensure
the implementation of audit recommendations.
Operational
Management
Management
·
Provide
leadership to the Finance & Administration Department;
Provide
leadership to the Finance & Administration Department;
·
Ensure
that procedures are adhered to by all staff
Ensure
that procedures are adhered to by all staff
·
Ensure
that appropriate management, administration, personnel, logistic, finance, and
communication systems are in place.
Ensure
that appropriate management, administration, personnel, logistic, finance, and
communication systems are in place.
Human Resource
Management
Management
·
Oversee
the administration of human resources including annual appraisals of direct
reports in line with Human Resource procedures;
Oversee
the administration of human resources including annual appraisals of direct
reports in line with Human Resource procedures;
·
Preparation
of payroll on monthly basis to ensure that all relevant personnel information
(movement, death etc.) is up to date and local compliance with statutory and
other legal requirements;
Preparation
of payroll on monthly basis to ensure that all relevant personnel information
(movement, death etc.) is up to date and local compliance with statutory and
other legal requirements;
·
Maintain
good team communication, engender good team dynamics and take remedial action
when problems occur in collaboration with Managing Director
Maintain
good team communication, engender good team dynamics and take remedial action
when problems occur in collaboration with Managing Director
·
Ensure
procedural compliance for recruitment and contracting of staff; ensuring that
all employees are presented with a letter of appointment and staff record are
intact and updated as changes are affected;
Ensure
procedural compliance for recruitment and contracting of staff; ensuring that
all employees are presented with a letter of appointment and staff record are
intact and updated as changes are affected;
·
Line
manage all finance and administration staff, ensuring JDs are in place and
performance management procedures are followed;
Line
manage all finance and administration staff, ensuring JDs are in place and
performance management procedures are followed;
Safety and Security
·
Ensure
all safety or security incidents (fires, vehicle accidents, theft, etc.) are
appropriately recorded and reported by staff
Ensure
all safety or security incidents (fires, vehicle accidents, theft, etc.) are
appropriately recorded and reported by staff
·
Security
arrangements for property are in place
Security
arrangements for property are in place
Logistics/
Procurement / Assets Management
Procurement / Assets Management
·
Responsible
for the review and maintenance of the fixed asset register on salesforce,
prepare quarterly updates of the fixed asset register
Responsible
for the review and maintenance of the fixed asset register on salesforce,
prepare quarterly updates of the fixed asset register
·
Ensure
appropriate insurance for staff and property are in place;
Ensure
appropriate insurance for staff and property are in place;
·
Ensure
vehicle management policies are understood and followed by all staff. Includes
monthly reports on car usage
Ensure
vehicle management policies are understood and followed by all staff. Includes
monthly reports on car usage
·
Responsible
for ensuring the efficient use and management of transport resources;
Responsible
for ensuring the efficient use and management of transport resources;
·
Provide
leadership and supervise the procurement function and control and management of
stock
Provide
leadership and supervise the procurement function and control and management of
stock
Qualifications, Skills and Experience:
·
The ideal
candidate must hold a BA Degree in Accounting/ Finance or related fields from
recognized university.
The ideal
candidate must hold a BA Degree in Accounting/ Finance or related fields from
recognized university.
·
Five years
of practical experience of which at least 3 years is at a senior management
level, preferably in a medium to large manufacturing organization.
Five years
of practical experience of which at least 3 years is at a senior management
level, preferably in a medium to large manufacturing organization.
·
Internationally
recognized Accounting Qualification (CA, ACCA, CIMA, CPA)
Internationally
recognized Accounting Qualification (CA, ACCA, CIMA, CPA)
·
Strong
technical abilities and up to date knowledge of Generally Accepted Accounting
Principles
Strong
technical abilities and up to date knowledge of Generally Accepted Accounting
Principles
·
Experience
in the preparation and review of management accounts and the ability to
critically analyse a trial balance
Experience
in the preparation and review of management accounts and the ability to
critically analyse a trial balance
·
Experience
in the preparation of year-end financial statements and managing annual
external audits
Experience
in the preparation of year-end financial statements and managing annual
external audits
·
Previous
experience of managing, training and supporting staff
Previous
experience of managing, training and supporting staff
How to Apply:
All candidates who
meet the criteria outlined as above are encouraged to send a comprehensive CV
by e-mail to [email protected]. Please kindly
mark your application as “Application Finance and Administration Manager” in
the subject line of your email.
meet the criteria outlined as above are encouraged to send a comprehensive CV
by e-mail to [email protected]. Please kindly
mark your application as “Application Finance and Administration Manager” in
the subject line of your email.
NB: Q-Sourcing
Servtec is an equal opportunity employer. Any solicitation will lead to disqualification.
Servtec is an equal opportunity employer. Any solicitation will lead to disqualification.
Deadline: 27th March 2019 by 5:00pm
For more of the
latest jobs, please visit https://www.theugandanjobline.com or
find us on our facebook page https://www.facebook.com/UgandanJobline
latest jobs, please visit https://www.theugandanjobline.com or
find us on our facebook page https://www.facebook.com/UgandanJobline