Entry Level Administrator Job Opportunities – KOICA Uganda

Job
Title:          Administrator
Organization: KOICA
Uganda
Duty Station: Kampala,
Uganda
About US:
Korea International
Cooperation Agency (KOICA) is promoting amicable and cooperative relations and
mutual exchange by rendering support to economic and social development of
partner countries.
Job Summary:  The Administrator will ensure implementation
of KOICA office policies, create and maintain all administrative records in a
positive and friendly agency image through; corporate communication; offer
support in organizing travels for staff.
Key Duties and Responsibilities: 
  • Work in close collaboration with requesting unit, draft
    specifications for all goods and services.
  • Estimate costs and solicit quotations/ proposals in accordance KOICA
    regulations.
  • Prepare request for Bids, Quotes and Proposals and collect proposals
    / quotations / proforma invoices from suppliers following the purchasing
    procedure of the organization.
  • Place orders on time and follow up to ensure timely delivery of the
    items or service and report as appropriate to the immediate supervisor and
    the requesting unit on the status of the order.
  • Obtain documentation to clear shipment of goods free of duty and
    customs
  • Establish procedures for the operation maintance of the office.
  • Supervise the work of service providers including; IT services,
    Security and cleaning.
  • Manage the office budget for all on going services and costs (e.g.
    Rent, utilities, supplies, maintenance, and telephone) for all offices and
    residences.
  • Maintain lease agreements and utilities accounts for offices.
  • Ensure proper record systems is in place to track usage.
  • Coordinate the recruitment of new staff, and the preparation and
    maintance of complete employment files for all staff.
  • Orient new employees on corporate policies and benefits.
  • Enroll new local staff in the health insurance plan.
  • Other tasks as assigned by the Country Director.



Qualifications, Skills and Experience: 
  • The applicant must hold a Bachelor’s degree in Business
    Administration, Management or other relevant field.
  • Two to three years relevant professional experience on office
    administration, operations, procurement, human resources, or relevant
    experience. Two or more years of experience with an International
    organization is desirable.
  • Excellent writing, computer and organizational skills.
  • Proven ability to work closely wit a variety of project
    stakeholders, including local senior and support staff, Home office staff,
    consultants, vendors and subcontractors to work collaboratively to solve
    administrative and operational problems as they arise.
  • Proven ability to independently plan and execute complex tasks while
    addressing daily management demands
  • Strong interpersonal and communication skills and the ability to
    work effectively with a wide range of constituencies in a diverse
    community.
  • Ability to draw conclusions and make recommendations based on
    research data and findings.
  • Skill in the use of personal computers and related software
    applications.
  • Good program planning and implementation skills.
  • Knowledge of communication principles, media and marketing
    techniques.
  • Skill in organizing resources and establishing priorities.
  • Ability to manage and facilitate educational programs
  • Advanced writing and editorial skills.
  • Knowledge of finance, accounting, budgeting, and cost control
    procedures.
  • Experience working with donor agencies is preferable.
  • Ability to perform in a dynamic and fast- paced work environment
    with limited supervision.
  • Willingness to bring innovation, tackle challenges and produce
    deliverables within assigned timeline.
  • Communication Skills
  • Excellent communication and presentation skills in English and
    Luganda
  • Excellent oral and writing skills in above languages is , a must
  • Good computer skills
  • Proficient in Microsoft Office, Excel, Powerpoint ,access and other
    applications of wide usage;
  • Previous experience and effective use of internet communication
    gadgets a must.
How to Apply:
All suitably
qualified and interested candidates should E-mail or hand deliver their updated
Curriculum Vita, academic certificates/testimonials and address of three (3)
referees plus telephone contact to the following address;
The Country
Director,
Korea International
Cooperation Agency,
2nd Floor, Mariba
House, Golf CourseRoad, Kololo
P.O. Box 37636,
Kampala
Email to:  koicauganda@gmail.com
Deadline: 20th March 2019
NB:
Please note that the date for the interviews shall be communicated on the 22nd
March 2019.

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