Entry Level Administrative Assistant Job Opportunities – Mott MacDonald

Organisation: Mott
MacDonald
Duty Station:
Uganda
About Mott MacDonald:
 Mott MacDonald
is a leading, employee-owned global management, engineering and development
consultancy with £1 billion revenue and more than 14,000 staff working in 140
countries for both the public and private sectors. Our International
Development Services Unit, IDS, operates portfolios within the international
development sectors of Environment, Climate, Water, Roads, Rural & Urban
Development, Education, Health, Social and Economic Development in over 40
countries. Together we implement and manage projects in developing countries
and emerging economies around the world, supporting national governments and
municipalities in policy, planning, project design and delivery. We are
committed to support the United Nations Sustainable Development Goals and to
provide our expertise to improve the lives of people in need.
About SESIL Programme:
SESIL (Strengthening
Education Systems for Improved Learning), is a four-year education programme
designed to improve the quality and equity of measurable learning outcomes at
lower primary level in Uganda.  SESIL will do this by strengthening
the systems needed to manage and raise the performance of four key drivers of
learning outcomes: teachers, schools, districts, and assessment and
examinations.
Job Summary:  The Administrative Assistant will sit within
the “Programme Management & Administration Team’ which is responsible for
ensuring that all financial, operational and administrative aspects of SESIL
run effectively. The Administrative Assistant will be required to do the
following in each area:
Key Duties and Responsibilities: 
Procurement:
  • Provide support to the procurement activities;
  • Liaise with finance team on payments to vendors/suppliers;
  • Monitor and keep accurate records of the Project Asset &
    Inventory Registers;
  • Support the delivery arrangements of all goods including printed
    materials;
  • Establish a good working relationship with suppliers, including the
    establishment of maintenance agreements for items such as generators, ICT
    equipment etc.
Events and
Logistics
  • Supporting the Technical Team in the organisation of events,
    meetings and workshops;
  • Administer finances at events, in accordance with Mott MacDonald
    Finance procedures, when required;
  • Liaising with hotels and accommodation providers;
  • Support in the effective mobilisation of international staff and
    sub-consultants coming from overseas, including:
  • Communications with UK team members for support with visa
    applications, flight bookings, and security briefings;
  • Management and timely communication of local arrangements such as
    airport transfers



Qualifications, Skills and Experience: 
  • The applicant should have qualifications/proven experience in an
    administrative or operations role;
  • Experience handling logistical challenges in Uganda and in
    negotiating to ensure efficient use of resources;
  • Experience of organising events – managing bookings, invitations,
    advertising, printing, and on-the-day requirements;
  • Excellent written and spoken communication skills in English;
  • Willingness to be pro-active, responsive and flexible to the
    changing requirements of the project;
  • Excellent IT skills and confidence in Outlook, MS Word, Excel and
    PowerPoint;
  • Ability to coordinate various activities at the same time;
  • Ability to work quickly and effectively under pressure;
  • A team player with experience of working within team hierarchies and
    towards the common vision of a programme;
  • Ability to liaise with UK-based staff in English by email and
    telephone.
  • Other desirable competencies and experience
  • Experience of working on donor-funded programmes in multi-national
    teams;
  • Ability to draft letters in English;
  • Ability to draft processes and procedures in English
How to Apply:
All suitably
qualified and interested candidates are invited to apply direct via the careers
website of Mott MacDonald at the web lick below. Please create an account and
submit a curriculum vitae and application letter.
Deadline: 21st March 2019
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latest jobs, please visit http://www.theugandanjobline.com or
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