Earn over 4m as Procurement Logistic Officer – Team Leader at Enabel

Job
Title:           
 Procurement
Logistic Officer – Team Leader
Organization: Enabel 
Duty Station: Uganda
Salary Package: UGX 4,000,000 and UGX 4,500,000
Reports to:
International Finance and Contracting Coordinator
About US:
Enabel (Belgian
development agency, formerly BTC), together with different Government Ministries,
are implementing the bilateral co-operation between Uganda & Belgium.
About the Project:
ENABEL, Belgian
development agency, together with the United States Agency for International 
Development (USAlD),
is implementing a new project in the Acholi sub region with details below. The
Project assists Ugandan authorities and civil society stakeholders to roll out
the National Result Based Financing (RBF) Policy in the Acholi Sub-region of
Uganda. The execution of the Project is planned to last 4 years with 3 years of
operational implementation of the core RBF mechanism and will work in synergy
with other implementers in the same region. The Objective of the Project is,
‘To reinforce the health systems in the Acholi sub region in order to provide
better health, financial protection and greater equity to the most vulnerable
populations.
Job Summary:  The Procurement Logistic Officer – Team Leader
will ensure that all Project procurements below 25,000 Euro are handled in the
most effective, efficient, timely manner with emphasis on quality and value for
money..
Key Duties and Responsibilities: 
Planning Officer
(10%)
  • Prepare a procurement and purchase plan for the project purchases
    quarterly:
  • Ensure timely participation, involvement and decision making by the
    various stakeholders;
  • Ensure that all furniture, equipment and services purchased are
    efficient and of good quality (value for money);
  • Establish and maintain a database with a price list for routine
    purchases and services (hotels, office supplies, transport, charter
    flights. …)
  • Advise responsible staff on specifications and templates with regard
    to procure and follow up logistics procedures.
Fleet Manager (15%)
  • Ensure all vehicles are registered on time;
  • Submit registration applications to the competent authority’s in
    accordance with procedures in force
  • Ensure that each vehicle has all documents required to circulate in
    accordance with the laws of the country (registration documents,
    appropriate number plate, etc.), renew such documents or authorizations if
    necessary;
  • Be responsible for returning documents such as number plates to the
    competent authorities if necessary;
  • Keep and updated registration and follow-up of log books or records;
  • Control the vehicle documents. tracking system, fuel consumption,
    maintenance and repairs:
  • Arrange transport for all Enabel staff, government officials and
    consultants only for work purposes.
  • Plan drivers and vehicles for national and international staff,
    government officials and other donors.
File and Records
Manager (15%)
  • Establish an inventory of the Projects and keep it up-to-date;
  • Keep a register of all purchases (stock), Investments (Inventory)
    and contracted services;
  • Establish all Administrative documents (Requests for prices.
  • Evaluation Reports) related to the procurement and logistics of the
    projects;
  • Ensure that all assets are insured on time:
  • Contribute to Financial Activity reporting of the project.
Procurement and
Logistics Expert (30%)
  • Establish technical specifications in collaboration with the requesting
    departments of the projects:
  • Roll out Procurements at the project below 25,000 Euro:
  • Evaluate and establish a database oi main suppliers;
  • Propose quality control, respecting time and costs and any savings
    where necessary;
  • Explore the market and establish contact with suppliers or potential
    suppliers;
  • Purchase investments, stationeries and services with respect the
    Ugandan Procurement procedures and the Belgian Procurement Procedures.
As Co-coordinator
(30%)
  • Coordinate procurement planning and distribute tasks to the
    stakeholders;
  • Coordinate and provide follow-up/evaluation of procurement and
    logistical tasks;
  • Coordinate the movement of the ENABEL cars as well as fuel
    management:
  • Align, motivate and sensitize stakeholders to implement and follow
    the procurement and logistical procedures..



Qualifications, Skills and Experience: 
  • The ideal candidate for the Enabel Procurement Logistic Officer –
    Team Leader job must hold a Bachelor’s Degree in Procurement and or
    Logistics Management Business Administration, Commerce;
  • Post Graduate Diploma in Procurement and Logistics plus other
    Trainings in Procurement will be of an added advantage.
  • At least five years of proven experience in working with tendering
    procedures and logistic issues:
  • At least 3 years of professional experience in a similar type of job
    in an international organization, development cooperation. Diplomatic or
    consular structure; ‘
  • Proven experience in Ugandan public procurement (purchasing of
    computers, consultancy services, office supplies, office furniture. cars,
    etc.);
  • Ability to write and identify material technical specifications:
  • Good knowledge of quality and safety standards;
  • Excellent language skills in English, both written and spoken;
  • Pro—active and integrity and a positive attitude:
  • Mature, good communication skills; ,
  • Good knowledge of software and database applications (MS Word,
  • Excel and Access and Outlook land learning ability for new
    innovative tools (shared servers, e-filing, ERP—system…):
 How to Apply:
All suitably
qualified and interested applicants should submit their hard copy applications
including a cover letter, curriculum vitae (CV) of 4 pages maximum and copies
of relevant academic documents with names of at least 3 professional referees;
their emails and telephone contacts to:
Human Resource
Officer,
Enabel in Uganda
Plot 1B Lower Kololo
Terrace
P.O. Box 40131,
Kampala.
Deadline: 29th March 2019 by 5pm
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