Job Title: Data Clerk
Organisation: Action
Against Hunger (ACF)
Against Hunger (ACF)
Duty Station: Uganda
Starting Salary: UGX 1,260,000
About US:
Action Against
Hunger (ACF) is an International Humanitarian NGO which has been in existence
for over thirty years. ACF has been implementing Food Security and Livelihoods,
Nutrition, Water, Sanitation and Hygiene programs in the Lango, Acholi, West
Nile and Karamoja regions of Northern Uganda.
Hunger (ACF) is an International Humanitarian NGO which has been in existence
for over thirty years. ACF has been implementing Food Security and Livelihoods,
Nutrition, Water, Sanitation and Hygiene programs in the Lango, Acholi, West
Nile and Karamoja regions of Northern Uganda.
Job Summary: The Data Clerk will support data collection
and reporting activities to ensure the quality and accountability of the
programs implemented by Action Against Hunger.
and reporting activities to ensure the quality and accountability of the
programs implemented by Action Against Hunger.
Key Duties and Responsibilities:
Support data
collection and Enter Data
collection and Enter Data
·
Prepare
source data for computer entry by compiling and sorting information;
establishing entry priorities.
Prepare
source data for computer entry by compiling and sorting information;
establishing entry priorities.
·
On a
daily basis enter nutritional data and beneficiary lists in to the data bases
On a
daily basis enter nutritional data and beneficiary lists in to the data bases
·
Verify
data by reviewing, correcting, deleting, or reentering data; combining data
from multiple sources when needed; purging files to eliminate duplication of
data.
Verify
data by reviewing, correcting, deleting, or reentering data; combining data
from multiple sources when needed; purging files to eliminate duplication of
data.
·
Enter
new and updated information in a timely manner, in alignment with the schedules
and keep immediate supervisor informed of progress
Enter
new and updated information in a timely manner, in alignment with the schedules
and keep immediate supervisor informed of progress
·
Occasionally
required to participate in data collection and report outcomes to immediate
supervisor
Occasionally
required to participate in data collection and report outcomes to immediate
supervisor
·
Attend
all data related trainings and participate in research activities including
providing support to research teams as required
Attend
all data related trainings and participate in research activities including
providing support to research teams as required
Analyze Data
·
Process
and validate source documents by reviewing data for completeness and accuracy;
resolving inconsistencies by using standard procedures or returning incomplete
documents to the program team and M&E Officer.
Process
and validate source documents by reviewing data for completeness and accuracy;
resolving inconsistencies by using standard procedures or returning incomplete
documents to the program team and M&E Officer.
·
Derive
elaborative statistical tables especially using excel pivot, excel analyzer,
Access, ENA/NACs
Derive
elaborative statistical tables especially using excel pivot, excel analyzer,
Access, ENA/NACs
·
Produce
word format report on results when needed
Produce
word format report on results when needed
·
Test new
system changes and upgrades by inputting new data and reviewing output.
Test new
system changes and upgrades by inputting new data and reviewing output.
·
Produce
weekly trend analysis of project progress
Produce
weekly trend analysis of project progress
File Data
·
Secure
information by completing data base backups in one central location with the
M&E Officer.
Secure
information by completing data base backups in one central location with the
M&E Officer.
·
File and
archive questionnaire in hard/paper copy and computer electronic copy of data
collected
File and
archive questionnaire in hard/paper copy and computer electronic copy of data
collected
·
Code
beneficiary names and lists appropriately
Code
beneficiary names and lists appropriately
·
Keep
minutes of the program meetings and regular reports
Keep
minutes of the program meetings and regular reports
·
Classify
base files for onward submission for archives
Classify
base files for onward submission for archives
Reporting and
Documentation
Documentation
·
Transmit
electronic data to the M&E Officer
Transmit
electronic data to the M&E Officer
·
Submit
monthly report to supervisor in a timely manner
Submit
monthly report to supervisor in a timely manner
·
Uphold
quality checks at all times to eliminate errors in data captured and shared
Uphold
quality checks at all times to eliminate errors in data captured and shared
·
Maintain
confidentiality of all data in his custody.
Maintain
confidentiality of all data in his custody.
·
Focus
attention to detail and pose queries to / inform field teams of areas that need
improvement for immediate correction.
Focus
attention to detail and pose queries to / inform field teams of areas that need
improvement for immediate correction.
Qualifications, Skills and Experience:
·
The
ideal candidate for the Action Against Hunger (ACF) Data Clerk job must hold a
Diploma in statistics, Information Technology, Computer Science, and
Secretarial Studies, Records Management or related disciplines.
The
ideal candidate for the Action Against Hunger (ACF) Data Clerk job must hold a
Diploma in statistics, Information Technology, Computer Science, and
Secretarial Studies, Records Management or related disciplines.
·
One year
of experience in supporting research, data collection, data entry or nutrition
project implementation in a busy organizational setting.
One year
of experience in supporting research, data collection, data entry or nutrition
project implementation in a busy organizational setting.
·
You are
proficient in relevant computer applications, particularly MS Word, MS Excel
and Access. Proficiency in NACs/ ENA, a strong advantage;
You are
proficient in relevant computer applications, particularly MS Word, MS Excel
and Access. Proficiency in NACs/ ENA, a strong advantage;
·
You have
strong computer-related skills, including typing, scanning, e-mailing, file
uploading, file management;
You have
strong computer-related skills, including typing, scanning, e-mailing, file
uploading, file management;
·
You have
ability and Willingness to ride motorbikes
You have
ability and Willingness to ride motorbikes
·
You have
excellent spoken and written communication skills in English.
You have
excellent spoken and written communication skills in English.
·
You pay
attention to detail; flexibility and team work
You pay
attention to detail; flexibility and team work
·
You are
extremely organized and can work independently.
You are
extremely organized and can work independently.
·
You have
ability to meet strict deadlines with strong ability to keep confidentiality of
organization information
You have
ability to meet strict deadlines with strong ability to keep confidentiality of
organization information
·
The
applicant should be enthusiastically pursuing a career in project monitoring
and evaluation
The
applicant should be enthusiastically pursuing a career in project monitoring
and evaluation
Action Against
Hunger values its employees and offers a comprehensive remuneration and
benefits package. These include but are not limited to:
Hunger values its employees and offers a comprehensive remuneration and
benefits package. These include but are not limited to:
·
Health
Insurance for you and your dependents
Health
Insurance for you and your dependents
·
Resettlement
allowance (One off payment)
Resettlement
allowance (One off payment)
·
Hardship
allowance
Hardship
allowance
·
Starting
gross salary UGX 1,260,000
Starting
gross salary UGX 1,260,000
·
Paid
annual leave (vacation)
Paid
annual leave (vacation)
·
13th
month pay
13th
month pay
·
Group
Personal Accident
Group
Personal Accident
·
Training
opportunities
Training
opportunities
How to Apply:
All applicants are
encouraged to send their applications to; [email protected].
All applicants must attach a cover letter and an updated resume in one file
attachment (Word or PDF). Any email larger than 2MBS will not be considered.
encouraged to send their applications to; [email protected].
All applicants must attach a cover letter and an updated resume in one file
attachment (Word or PDF). Any email larger than 2MBS will not be considered.
Deadline: 20th March 2019
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