Consortium Senior Finance Officer Non-profit Jobs – War Child Holland (WCH)

Job
Title:            
 Consortium
Senior Finance Officer
Organisation: War
Child Holland (WCH)
Duty Station: 
Kampala, Uganda
Salary: UGX
2,793,611 – UGX 4,335,206
Reports to: Consortium
Manager
About US:
War Child Holland
(WCH) is an International non-profit organization that has been working in
Uganda since 2004, mainly in the Lord’s Resistance Army (LRA) affected areas.
As the situation in Uganda has stabilized, WCH has closed its programs related
to the LRA conflict and started a refugee response program in early 2016 in the
West Nile region, offering psychosocial support to children, young people and
families in the refugee and host communities. In addition to psychosocial
support, the country office is in the process of establishing education
projects with partners.
About SPOT Programme:
War Child Holland
has recently been selected as Consortium Lead for a 1-year programme named
“Strengthening Psychosocial support service for Transformation among the
Congolese refugees in Uganda SPOT” a collaborative, consolidated and integrated
approach among three leading MHPSS humanitarian actors – War Child Holland
(WCH), Humanity and Inclusion (HI) and Transcultural Psychosocial Organization
(TPO) – to bring effectiveness, and harmonization in MHPSS interventions in the
refugee response in Uganda. It aims at improving the resilience and well-being
of Congolese refugees and vulnerable host populations in South-western Uganda
through enhancing their access to quality, holistic, gender-sensitive and
inclusive MHPSS services that support positive coping-mechanisms and foster
recovery from traumatic experiences, including separation from or loss of
family members, abrupt displacement, physical and sexual violence.
Job Summary:  The Consortium Senior Finance Officer is
responsible for reviewing and compiling financial reports from the various
consortium members. S/He will also be responsible for coordinating audits and
consolidating requests for funds from all SPOT partners. Specific to finance
and grant compliance, s/he will ensure consistent application of relevant
finance and operations policies and procedures to ensure effective programme
implementation as well as compliance with relevant donor regulations. Under the
Line Management of the Consortium Manager and the technical responsibility of
the Finance Manager Coordinator and Regional Finance Advisor – Africa, the SPOT
Consortium Finance Officer will work closely with the SPOT Consortium Manager,
the SPOT Project Managers, Finance and Administrative staff of other consortium
members, including HR, Logistics and IT functions, other Programme Managers and
all Country Management Team (CMT) members.
Key Duties and Responsibilities: 
Financial System
  • Ensure that agreed financial policies and procedures are developed
    and implemented across the consortium to: protect the assets and financial
    interests of the War Child Holland and the consortium members; ensure
    accountability to the donor(s); promote compliance with donor
    requirements; and to meet legal requirements.
  • Ensure that partner funding agreement related processes and
    procedures are standardised and consistently implemented throughout the
    programme, including pre-award compliance checks, agreements,
    disbursements, reporting, timelines and partner capacity-building
  • Ensure adequate controls over cash & bank management are
    constantly monitored & updated to minimize the risk of fraud or
    misappropriation.
  • Closely monitor all financial activities, and keep the project MT
    advised of all situations which have the potential for a negative impact
    on internal controls or financial management performance
Financial Control
  • Ensure that donor compliance is adhered to within the Consortium
    Coordination Unit and in all consortium member agencies; that all
    financial records and accounts are compiled in time, accurately and in
    line with international accounting standards and donor regulations
  • Review and monitor budgets of consortium members to support
    financial stability, on-going programme viability, efficient cost
    structures and value for money that meet the requirements of donors.
  • Help the consortium members’ finance teams to review existing
    systems on an on-going basis to maintain an adequate level of internal
    controls, in compliance with WCH’s policies and procedures
  • Ensure that the consortium financial operations comply with legal
    & statutory requirements e.g. audit & financial reporting to all
    relevant national authorities.
  • Lead the preparation and revision of consortium budget and donor
    budgets including budget template preparation and complete the responses
    on budget feedback.
  • Manage internal and external audits that are carried out as per WCH
    and donor requirements in relation to SPOT; support the consortium
    members’ finance teams to prepare management responses; ensure all agreed
    remedial actions are undertaken in a timely manner
  • Carry out regular and random checks for compliance with partners
    reporting to the head of the partner organisation, Consortium coordinator
    and the Senior Finance Coordinator.
Financial Reporting
  • Manage timely & accurate preparation of data for monthly
    management accounts, budget-holders, and Country Management to ensure that
    they can monitor the budget utilization and take appropriate action on any
    significant variances
  • Review financial reports and transactions provided by the partner on
    a timely basis, and provide feedback to partners (as required) and keep CM
    and FC, RFA informed
  • Review and completion of the financial reporting check list pack
    including consortium commentary and CM/RFA/CD approval and dealing with
    feedback. Support the timely & accurate preparation of donor reports
    for external donors / agencies.
  • Provide financial analysis where necessary especially on maximizing
    available funds and advice to CM.
Staff Management
& Capacity Building
  • Train and develop the capacity of the partners’ finance team to
    ensure that a good standard of financial management is maintained
  • Under take financial training of budget-holders, to assist them in
    enforcing financial controls & making decisions based on financial
    reports.
  • Other financial duties and general systems support
  • Support training of staff in procurement, budget management and
    systems policies and procedures as appropriate
  • Preparation of monthly cash flow and ensuring adequate monetary
    levels in partners.
Other
  • Adhere to the standards of conduct outlined in Code of Conduct (CoC)
    with Associated Policies; the Child Safeguarding Policy and the
    Anti-Trafficking Policy.
  • Support and promote the standards outlined in the WCH and donor Code
    of Conduct and related policies to the team.
  • Undertake other related duties as may reasonably be assigned by the
    CM, SFC, RFA and Country Director.



Qualifications, Skills and Experience: 
  • The ideal candidate for the War Child Holland (WCH) Consortium
    Senior Finance Officer job must hold be a qualified Accountant
    (CA/CMA/ACCA/CPA degree) or Master’s degree in finance
  • At least three to five years’ experience in a similar position,
    ideally in a lead agency consortium
  • Experience of working on projects funded by major international
    donors, particularly EU.
  • Experience in developing staff technical and management capacities
  • Experience in managing finance/compliance for complex grants in
    sensitive settings.
  • Fluent in English
  • Familiarity with broader systems development including procurement,
    logistics, HR and IT.
  • Experience of working/living in insecure and sensitive environments
  • Ability to work under pressure to meet tight deadlines
  • Ability to build productive working relationships within a
    multicultural and multidisciplinary team
  • Positive attitude of “can-do”, solution-oriented.
  • Ability to cope with stress, to work under pressure in often strict
    deadlines.
  • Ability to work on own initiative and in team
  • Excellent knowledge of Microsoft Office.
  • Experience of a flexible approach to managing and prioritising a
    high workload and multiple tasks in a fast-paced environment with tight
    deadlines.
  • Experience of proactively identifying and addressing issues
  • Ability to work with a high degree of professionalism.
How to Apply:
All suitably
qualified and interested candidates are invited to apply by uploading an
English CV consisting of maximum two pages, and answer our questionnaire
(please note that a cover letter is not requested) through the following
hyperlink:
Deadline: 17th March 2019
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