Assistant People and Performance Coordinator International NGO Jobs – Restless Development

Organization: Restless
Development
Duty Station: Kampala,
Uganda
Salary: UGX
3,103,452 gross per month
Reports to: Head
of Restless Development
About US:
Restless Development
(Uganda) is an International NGO established to address the challenges faced by
young people in Uganda by placing young people at the forefront of change and
development. Our vision is for all Ugandan youth to live healthy and productive
lives, fully supported by those around them. Our programming focuses on three
core areas: youth sexual and reproductive health and rights, youth civic
participation and youth employment and livelihoods.
Job Summary:  The Assistant People and Performance
Coordinator (maternity cover) will be required to work with the Head of
Restless Development Uganda, Hub Director and Programme Managers to carry out a
range of people and performance duties including oversight to administration
processes for staff recruitment and selection, staff welfare management,
performance management, general people administration and office support as
well as policy implementation and reviews.
Key Duties and Responsibilities: 
Management of
Recruitment and Selection (20%)
  • Supported by the respective recruiting managers and working with the
    People and Performance Intern.
  • Lead in the development, design and review of Job Descriptions and
    adverts for publicity in liaison with respective recruiting managers
  • Support Performance managers in organizing for interviews of the
    shortlisted applicants including arranging the interview date, panel,
    rooms and interview programme
  • Oversee the new starter process by ensuring that pre-employment
    checks are completed for preferred candidates in a timely manner including
    setting up new starters and ensuring all details are accurately recorded,
    such as qualifications, reference checks etc.
  • Lead on and effectively coordinate the induction and on boarding of
    new staff members as well as those promoted to new roles and communicate
    details of new employees to appropriate colleagues to ensure facilities
    and equipment are readily available upon commencement of employment
    Ensuring that staff members, volunteers and interns are contracted in line
    with the legal and Restless Development Uganda requirements.
  • Drafting and issue of contracts to new staff members once fully
    signed off
Performance
Management (25%)
  • Oversee the smooth implementation of the Performance management
    cycle by working with all staff, especially line managers.
  • Managing staff probation and induction processes
  • Ensure the delivery of the organisational Capacity building plan
    including running any in house training especially during the Staff
    Quarterly workshops.
Staff Welfare
Management (20%)
  • Chairperson for the staff welfare committee (Smiley committee) and
    coordinator for the office committee
  • Update and follow up on staff Medical Insurance and Group Personal
    Insurance (GPA) details and ensure that staffs are appropriately covered
    in line with the labour laws and that medical cards are promptly issued for
    both staff and dependents and that they are able to access services.
  • Document and communicate any pay updates as may be approved, to
    relevant staff as well as where need arises, appropriately respond to
    queries from staff regarding pay and other contractual information.
  • Liaise with Heads of Offices (Kampala, Jinja and Karamoja) for
    identification and address of people needs in the regions and to ensure
    that the all staff members are well supported.
  • Promptly register and communicate to the insurance service provider
    and broker any occurrences such as staff accidents and or deaths of
    registered staff and dependent members and follow up relevant paperwork
    and claims for staff compensation.
General HR
Administration and Office Support (20%)
  • Oversee routine human resources administration, including leave and
    benefits management
  • Update the finance unit for payroll purposes with information on
    joiners and leavers as and when changes take place in any case not later
    than 8th of every month.
  • All staff have signed contracts and are filed accordingly and track
    contracts with project funding and provide feedback to staff a month
    before the end date or in line with contract time requirements.
  • Manage the staff exit process by;
  • Ensuring security and maintaining confidentiality within the Human
    Resource Team.
  • Maintain communication flow between P&P Unit and the
    organisation by; Supporting the Head of Restless Development in ensuring
    timely dissemination and communication of relevant information to all
    staff and organisation wide knowledge sharing by managing calendar for
    general staff meetings and other general staff activities as well as
    liaise with the Head of Restless Development for verification of
    information necessary for communication to staff for synchronising of the
    staff activity calendar.
Policy
implementation and reviews (5%)
  • Keep abreast with employment legal requirements and educate
    management and staff on their implementation and implications.
  • Regularly communicate, educate and update staff on Organisation’s policies,
    through memos, emails and staff meetings to ensure buy-in, uniform
    understanding and implementation of policies and procedure.
  • Work in liaison with the Head of Restless Development Uganda,
    participate in staff discipline and grievance handling in order to address
    issues of non-compliance.
  • Through induction and constant reminders ensure that all staff
    understand and are committed to compliance to policies and procedures.
  • Ensure that HR policies are consistently applied for compliance,
    fairness and best practice
  • Provide guidance to line managers and staff on employee relations to
    ensure fairness in the management of staff
  • Ensure deliberate preservation, nurturing and growth of Restless
    Development’s culture by emphasising the organisation culture agenda in
    its recruitment and staff orientation processes as well as the
    organisation’s internal communication strategy in order to articulate what
    the organisation norms and values are.
Personnel
Management (5%)
  • Line and Performance Manage the P&P intern and the office
    cleaner (Kampala)
Other duties as
required (5%)
  • Deputizing for the Head of Restless Development on issues related to
    people
  • Other duties as required. Occasionally working on weekends, late
    night in case of volunteer incidents and holidays for which time off in
    lieu can be taken


Qualifications, Skills and Experience: 
  • The Restless Development Assistant People and Performance
    Coordinator job should preferably hold a Degree in Human Resource
    Management (HRM) or industrial and Organisation Psychology or social
    sciences OR demonstrated experience with a local or international
    organisation/company. Post Graduate qualification in HRM
  • Previous experience in an HR role and with HR management systems.
  • Good general administration experience
  • Working in a busy environment with tasks that require a short turn
    around.
Desirable
  • Experience of managing a team and supporting line managers
  • Ability to work with limited supervision, to make decisions and work
    on own initiative.
  • Ability to demonstrate strong IT skills, including the use of
    in-house databases and the Microsoft office applications.
  • Effective communication skills, in order to deal tactfully and
    sensitively with people at all levels.
  • Excellent listening skills and Good organizational and interpersonal
    skills
  • Ability to establish and maintain good working relationships with a
    wide range of people and ability to work as part of a team
  • Ability to operate within tight deadlines and manage a number of
    work activities at any one time
  • Re-prioritize work with minimum warning
  • Flexibility and the ability to establish personal priorities
  • Exercising good judgement and pays attention to details.
How to Apply:
All suitably
qualified and interested candidates who wish to join Restless Development in
the aforementioned capacity should fill in this form, download
here
, and send it to ugandajobs@restlessdevelopment.org. Please note
that we DO NOT accept CVs, resumes and cover letters.
Deadline: 17th March 2019
For more of the
latest jobs, please visit http://www.theugandanjobline.com or
find us on our facebook page https://www.facebook.com/UgandanJobline




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