The Ugandan Jobline

• Responsible for general office administration for proper and
  efficient space allocation and utilization, following up and addressing
  grievances raised by staff concerning staff hygiene, welfare, safety and
  security etc.
• Keep custody of Country Office fleet records including but not
  limited to vehicle log books, maintenance and repair records, valid
  insurance certificates, etc and ensure periodic update of such records.
• Monitor usage of fuel, manage the central fuel contract with the
  selected fuel supplier and complete monthly fuel consumption analysis
  report.
• Ensure that all vehicles and motorcycles at country office are in an
  optimal operating condition and monitor performance standards of selected
  garages to ensure value for money repairs
• Prepare and follow weekly transport plans and route schedules with
  relevant staff (drivers and officers) including those in the program areas
  to ensure efficiency in staff movements according to Plan transport
  policy’.
• Implement PLAN Uganda assets/property policy inclusive of asset
  register updating, asset movement and ensure appropriate filing of all
  relevant documents.
• Support the disposal of assets for the Country Office and PUs to
  ensure that proper procedures are followed; disposal lists are
  consolidated, adverts placed and disposals are conducted in time and in a
  transparent manner.
• Ensure proper management and maintenance of assets i.e. furniture,
  fixtures and fittings, generators etc.
• Responsible for international staff residence, and general office
  administration ensuring addressing issues like office space, safety and
  security, utility bills, follow-up on repairs needed with external service
  providers and the landlord to ensure works are done and are value for
  money.
• Ensure safety and security of Plan staff, visitors, and property in
  line with the relevant Plan Uganda policies and procedures. Supervise the
  activities of hired security firm services to adhere to agreed terms and
  conditions of service.
• Supervise, evaluate, train and mentor assigned staff develop skills
  and competences that enable them fulfill their roles and grow in the
  organization.
• Develop strong linkages for with Procurement Coordinator at CO and
  Admin staff at PUs that leads to efficient support function for PLAN
  Uganda.

• The applicant for the Plan International Administration Coordinator
  job vacancy must hold a University Degree in social science/Arts,
  procurement or another related field.
• CIPS qualification is an added advantage.
• Computer literate in MS Office and the internet
• A minimum of four years of working experience in a relevant field.
• Experience in fleet, assets, stores and general office management
  with large organizations preferably NGOs.
• Experienced in micro soft office applications i.e. excel, word,
  access and power point
• Should be familiar with health and safety issues. He/she should be
  experienced in the security function at an operation level in an
  organization.
• Experience in fuel and monitoring of repairs is essential.
• Should be experienced in scheduling transport and making bookings.
• Experience in construction management
• Prior management and supervisory experience
• Ability to use SAP software solution will be an added advantage
• Good team building and planning skills
• Strong problem solving ability and comfort with multi-tasking
• Excellent interpersonal communication skills
• Excellent written and analytical skills.

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