Admin Coordinator NGO Careers – Malteser International

Organisation: Malteser
International
Duty Station:
Kampala, Uganda
About US:
Malteser
International is an international non-governmental aid agency for humanitarian
aid of the Sovereign Military Order of Malta, founded in 2005 by Malteser
Germany (founded in 1953). The relief service has more than 50 years of
experience in humanitarian relief and currently covers around 100 projects in
about 20 countries in Africa, Asia and the Americas. Malteser International has
been working in Uganda since 1996, with projects in several regions of the
country. 
Key Duties and Responsibilities: 
  • Planning and organizing project activities of Malteser International
    to the objectives, indicators, work plans and approved budgets (e.g.
    workshops with key stakeholders)
  • Following up, updating, and readjusting project work and time plans
    together with the technical, administration and logistics staff
  • Assist the EMS Task Force Members/MoH in developing and achieving
    their project plans
  • Follow up on any actions, quickly address any difficulties, and
    escalate issues to the Malteser International SMT where necessary
  • Responsible for regular and timely project progress
    documentation/reports
  • Ensure efficient and effective administrative systems are in line
    with the projects objectives
  • Facilitate effective project development, planning and
    implementation laura
  • Represent the project in meetings and other fora with external
    stakeholders
  • Establish and maintain effective working relationships with internal
    and external contacts.
  • Ensure that the working relationship between the EMS Task Force and
    its key stakeholders are positive and constructive.
  • Assist the EMS Task Force Members in developing and achieving their
    project plans
  • Manage project plans, reviewing the plans regularly to ensure tasks
    and milestones are achieved in a timely manner.
  • Produce a work/project plan and provide monthly reports on agreed
    Key Performance Indicators for each function
  • Proactively maintain a current awareness of the project activities
    and status.
  • Take active part in the project issues/risk management process, by
    contributing to the identification and prioritization of existing and
    potential issues and risks, and help to develop mitigating strategies and
    controls.
  • Use sound judgment to identify which issues and risks should be
    escalated and prepare relevant reports/documentation.
  • Follow up on any actions, quickly address any difficulties, and
    escalated issues to the Malteser International SMT wherever necessary.


Qualifications, Skills and Experience: 
  • The ideal candidate for the Maltesar International Admin Coordinator
    for Emergency Medical Service must hold a Bachelor’s Degree in Social
    Sciences, Project Management, Public Administration or other relevant
    field.
  • A Master’s Degree highly desirable in any of the above disciplines
  • Three to five years of experience supporting Project Managers in the
    delivery of development projects
  • Knowledge of Health Care Systems, Governmental structures
  • Effective communication skills including verbal, written and
    presentation skills
  • Proven ability to work effectively both independently and in a team
    based environment
  • Demonstrated willingness to be flexible and adaptable to changing
    priorities
  • Strong multi-tasking and organizational skills
How to Apply:
All candidates
should submit their applications (CV, letter of motivation, copies of diplomas
and three professional references) to kampala.office@malteser-international.org
Deadline: 7th March 2019 by 16:00hrs
For more of the
latest jobs, please visit http://www.theugandanjobline.com or
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