United States Peace Corps Job Careers – Voucher Examiner / Travel Assistant

Organisation:
United States Peace Corps
Duty Station: 
Kampala, Uganda
Reports to: Deputy
Director, Management and Operations (DDMO)
Vacancy Announcement No. 2019 – 002
About Peace Corps:
The Peace Corps is
an agency of the United States Government, which sends American Volunteer
development workers to assist in capacity building and technical assistance
activities in over 70 countries worldwide.  The United States has enjoyed
diplomatic relations with Uganda for over 30 years.  Ambassador 
Deborah Ruth Malac currently heads the U.S Mission to Uganda.  The Mission is composed
of several offices and organizations all working under the auspices of the
Embassy and at the direction of the Ambassador.
Among the offices
operating under the U.S Mission to Uganda are:
  • United States Agency for International
    Development (USAID)
  • Centers for Disease Control
  • Peace Corps 
Job Summary:  The Voucher Examiner / Travel Assistant is responsible for all
aspects of Peace Corps Uganda voucher examination, preparation of Travel
Authorizations and review of Travel vouchers.  This is a
multi-function position requiring a great degree of planning, flexibility and
creativity and a high degree of organization and ethics. Due to the myriad of
duties required, the Voucher Examiner / Travel Assistant will need a sense of
prioritization, planning and attention to detail and the ability to efficiently
juggle multiple tasks simultaneously.
Key Duties and Responsibilities: 
Finance / Voucher Examiner (50%)
  • Examines, analyzes, ensures eligibility
    and recommends for payment a variety of difficult and complex vouchers, including
    claims against contracts, purchase orders, grants, and complex travel
    vouchers. Makes independent judgment as to the accuracy and eligibility of
    the voucher claim presented for payment; ensures that it conforms to the
    payment provisions set forth in the obligation. Rejects incomplete or
    invalid voucher claims and returns the documents to vendors.
  • Ensures that the request for payment
    documents are valid and accurate; the expenditures presented for
    reimbursement are consistent with the terms and conditions as stated in
    the contracts; and that they are adequately supported by proper and
    sufficient documentation.
  • Ensures that travel and program advance
    requests are approved in accordance with PC Cash Management Policy and the
    established standard operating procedures.
  • The incumbent scrutinizes vouchers and
    works directly with the FAs to resolve discrepancies at the lowest level
    and informs supervisor of unresolved issues.
  • Ensures that administrative approvals,
    justification and/or additional supporting documentation have been
    obtained prior to processing claimed expenses.
  • Ensures that payments are eligible under
    current PC guidance and made against valid obligations and sufficient
    funds in ForPost. Analyzes historical payment records of recurring
    expenses and coordinates with the Financial Assistants to provide any
    necessary increments/adjustments in obligated amounts.
  • Ensures that all invoices are paid on
    time and in full compliance with the requirements of the Prompt Payment
    Act. Assists vendors with the prompt resolution of payment problems and/or
    inquiries by tracking all payments.
  • Provides interpretation of applicable PC
    UG payment regulations, procedures and guidance to vendors regarding
    proposed payments.
  • Assist in tracking and reconciling of
    Vendor Payments
  • Processing of VAT reimbursement
    requests; Put VAT stamp on all invoices lined up for VAT reimbursement,
    collect receipts for paid up invoices, fill the online VAT return form and
    submit it to the Embassy.
Travel (40%)
  • Preparation of Travel Authorizations
  • Review and process Travel vouchers for
    PC staff and official visitors
  • Dissemination of policies related to
    travel such as allowable travel expenses, reimbursement procedures, travel
    Regulations, Per Diem rates, and others.
  • Coordinate with Travel Agents to ensure
    that travel related permissions / formalities are adhered to and also that
    tickets are issued in a timely manner.
  • Coordinates with relevant staff to
    ensure that PC staff travel requirements are appropriately met
  • For staff on official travel, coordinate
    with hosting Posts to ensure that all travel requirements are met in a
    timely manner e.g. sending TAs, passport information, VISA information,
    etc.
  • Follow up on travel related invoices and
    payments such as those for tickets, airport transfers, visas etc
  • Makes hotel and other travel-related
    reservations for official Peace Corps travelers and visitors.
  • Ensures obligation in FORPOST is done
    for travel-related expenses to include but not limited to accommodation,
    Meals and Incidental expenses, tickets and other miscellaneous expenses
  • Official Travel Card holder
Administrative (10%)
  • Assist with photocopying / collating of
    non-cashier vouchers.
  • Coordinate and track all DHL/FedEx
    shipment to Peace Corps HQ/GAP.
  • Be knowledgeable of the Peace Corps
    Uganda Safety and Security policies and procedures to include timely
    reporting of suspicious incidents, persons, or articles.
  • Ensure complete confidentiality
    regarding all information related to PC staff, volunteers and operations.
  • Serve as back up for admin staff as
    assigned.
  • Develop and regularly update travel
    related guidance for all PC official travelers
  • Performs other duties as assigned by the
    DMO and the DDMO.
  • Immediately communicates Volunteer
    safety and security concerns and issues to the Safety and Security Manager
    (SSM) and CD.  Knowledgeable and supportive of Peace Corps
    safety and security policies and procedures, including the timely
    reporting of suspicious incidents, persons or articles.


Qualifications, Skills and Experience: 
  • The ideal candidate for the United
    States Peace Corps (PC) Voucher Examiner / Travel Assistant job must hold
    a bachelor’s degree or equivalent in accounting, auditing, business
    administration or a related field.
  • At least five years of progressively
    responsible experience in voucher examining, accounts payables,
    accounting, auditing or related budget and fiscal work. Furthermore,
    2 years of experience in Travel and logistics coordination is also a
    requirement.
  • US Government experience is an added
    advantage.
  • General familiarity with accounting
    principles and concepts, financial management and reporting procedures.
  • Ability to comprehend and logically,
    accurately and properly apply the voucher examination process, various and
    detailed technical program regulations, terms, and conditions as exist.
  • Must have tact and ability to explain
    clearly and convincingly the rationales for payment disallowances.
  • Must have demonstrable analytical and
    decision-making abilities.
  • Ability to work under limited
    supervision, and to organize and prioritize work schedules is also
    critical.
  • Incumbent must also be able
    to  undertake a critical review of vouchers, applying technical
    skills together with existing general rules and regulations to each and
    every voucher submitted for payment and liquidation.
  • Excellent interpersonal and customer
    service skills.
  • Legally able to work in Uganda
  • Language
    Proficiency:
     Level IV
    English proficiency
How to Apply:
Please submit a Word
formatted letter of interest, resume (maximum 3 pages), names and contact
information for three references to applications@ug.peacecorps.gov. Please
clearly indicate your name and the position applied for on the subject line of
the cover email as well as on all the attachments: For example “Akello
Ritah_Voucher Examiner” for the Grants Coordinator Position. Do not write any
other words in the subject line of your mail. Submitted documents become the
property of the Peace Corps.
Deadline: 27th February 2019
For more of the
latest jobs, please visit http://www.theugandanjobline.com or
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