The Ugandan Jobline

• United States Agency for International
  Development (USAID)
• Centers for Disease Control
• Peace Corps 

• Examines, analyzes, ensures eligibility and recommends for payment a
  variety of difficult and complex vouchers, including claims against
  contracts, purchase orders, grants, and complex travel vouchers. Makes
  independent judgment as to the accuracy and eligibility of the voucher
  claim presented for payment; ensures that it conforms to the payment
  provisions set forth in the obligation. Rejects incomplete or invalid voucher
  claims and returns the documents to vendors.
• Ensures that the request for payment documents are valid and
  accurate; the expenditures presented for reimbursement are consistent with
  the terms and conditions as stated in the contracts; and that they are
  adequately supported by proper and sufficient documentation.
• Ensures that travel and program advance requests are approved in
  accordance with PC Cash Management Policy and the established standard
  operating procedures.
• The incumbent scrutinizes vouchers and works directly with the FAs
  to resolve discrepancies at the lowest level and informs supervisor of
  unresolved issues.
• Ensures that administrative approvals, justification and/or
  additional supporting documentation have been obtained prior to processing
  claimed expenses.
• Ensures that payments are eligible under current PC guidance and
  made against valid obligations and sufficient funds in ForPost. Analyzes
  historical payment records of recurring expenses and coordinates with the
  Financial Assistants to provide any necessary increments/adjustments in
  obligated amounts.
• Ensures that all invoices are paid on time and in full compliance
  with the requirements of the Prompt Payment Act. Assists vendors with the
  prompt resolution of payment problems and/or inquiries by tracking all
  payments.
• Provides interpretation of applicable PC UG payment regulations,
  procedures and guidance to vendors regarding proposed payments.
• Assist in tracking and reconciling of Vendor Payments
• Processing of VAT reimbursement requests; Put VAT stamp on all
  invoices lined up for VAT reimbursement, collect receipts for paid up
  invoices, fill the online VAT return form and submit it to the Embassy.

• Preparation of Travel Authorizations
• Review and process Travel vouchers for PC staff and official
  visitors
• Dissemination of policies related to travel such as allowable travel
  expenses, reimbursement procedures, travel Regulations, Per Diem rates,
  and others.
• Coordinate with Travel Agents to ensure that travel related
  permissions / formalities are adhered to and also that tickets are issued
  in a timely manner.
• Coordinates with relevant staff to ensure that PC staff travel
  requirements are appropriately met
• For staff on official travel, coordinate with hosting Posts to
  ensure that all travel requirements are met in a timely manner e.g.
  sending TAs, passport information, VISA information, etc.
• Follow up on travel related invoices and payments such as those for
  tickets, airport transfers, visas etc
• Makes hotel and other travel-related reservations for official Peace
  Corps travelers and visitors.
• Ensures obligation in FORPOST is done for travel-related expenses to
  include but not limited to accommodation, Meals and Incidental expenses,
  tickets and other miscellaneous expenses
• Official Travel Card holder

• Assist with photocopying / collating of non-cashier vouchers.
• Coordinate and track all DHL/FedEx shipment to Peace Corps HQ/GAP.
• Be knowledgeable of the Peace Corps Uganda Safety and Security
  policies and procedures to include timely reporting of suspicious
  incidents, persons, or articles.
• Ensure complete confidentiality regarding all information related to
  PC staff, volunteers and operations.
• Serve as back up for admin staff as assigned.
• Develop and regularly update travel related guidance for all PC
  official travelers
• Performs other duties as assigned by the DMO and the DDMO.
• Immediately communicates Volunteer safety and security concerns and
  issues to the Safety and Security Manager (SSM) and CD.  Knowledgeable and supportive of Peace
  Corps safety and security policies and procedures, including the timely
  reporting of suspicious incidents, persons or articles.

• The ideal candidate for the United States Peace Corps (PC) Voucher
  Examiner / Travel Assistant job must hold a bachelor’s degree or
  equivalent in accounting, auditing, business administration or a related
  field.
• At least five years of progressively responsible experience in
  voucher examining, accounts payables, accounting, auditing or related
  budget and fiscal work. 
  Furthermore, 2 years of experience in Travel and logistics
  coordination is also a requirement.
• US Government experience is an added advantage.
• General familiarity with accounting principles and concepts,
  financial management and reporting procedures.
• Ability to comprehend and logically, accurately and properly apply
  the voucher examination process, various and detailed technical program
  regulations, terms, and conditions as exist.
• Must have tact and ability to explain clearly and convincingly the
  rationales for payment disallowances.
• Must have demonstrable analytical and decision-making abilities.
• Ability to work under limited supervision, and to organize and
  prioritize work schedules is also critical.
• Incumbent must also be able to 
  undertake a critical review of vouchers, applying technical skills
  together with existing general rules and regulations to each and every
  voucher submitted for payment and liquidation.
• Excellent interpersonal and customer service skills.
• Legally able to work in Uganda
• Language Proficiency: Level IV English proficiency

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