UN Property Management Assistant Jobs – United Nations Organisation Stabilization Mission in the Democratic Republic of the Congo (MONUSCO)

Organization: United
Nations Organisation Stabilization Mission in the Democratic Republic of the
Congo (MONUSCO)
Duty Station: Entebbe,
Uganda
Job Opening Number: ESB/GJO/PMD/006/02-2019
Reports to: Property
Chief of Unit
Job Grade:
GS-3
About US:
Following the
signing of the Lusaka Ceasefire Agreement in July 1999 between the Democratic
Republic of the Congo (DRC) and five regional States (Angola, Namibia, Rwanda,
Uganda and Zimbabwe) in July 1999, the Security Council established the United
Nations Organization Mission in the Democratic Republic of the Congo (MONUC) by
its resolution 1279 of 30 November 1999, initially to plan for the observation
of the ceasefire and disengagement of forces and maintain liaison with all
parties to the Ceasefire Agreement. Later in a series of resolutions, the
Council expanded the mandate of MONUC to the supervision of the implementation
of the Ceasefire Agreement and assigned multiple related additional tasks.
Job Summary:  The Property Management Assistant assists the
supervisor in efficient management, accountability of property control in
accordance with UN Regulations and Rules, Manuals and relevant guidance. The
incumbent will ensure tffective tracking, monitoring, and reporting of 2
Inventory transactions and property management related activities Additionally,
the Property Management Assistant handles the administrative formalities
courtesies and communications required to ensure seamless interaction and
collaboration between Principals of the Mission, the Host government and the
diplomatic community in the conduct of official, activities. He/she assists in
the coordination of the smooth running of the Head of Premises, Chief of Staff,
Special Representative of the Secretary-general (SRSG), Deputy Special
Representatives of the Secretary-General (DSRSGs) as well as other I high-level
visiting delegations and official functions.
Key Duties and Responsibilities:  Within
delegated authority, the Property Management Assistant will carry out
the following duties:
  • Assists in maintaining accurate and auditable property records in
    electronic inventory management system 10 for property control and
    accountability in line with the administrative instructions, guidelines,
    manuals and SOPs; Assists in conducting physical inspections and quality
    control of mission United Nations Property to ensure that all items are
    accounted for and in serviceable condition;
  • Assists in identifying anomalies and/or discrepancies and the
    details thereof, or any other reason for rejection 20 and record in Damage
    Discrepancy Reports (DDR), posted on the system and presented to R&I
    supervisor and Procurement for immediate action. Assists in conducting
    physical in conducting physical inspection and quality control of mission
    UNITED NATIONS property to ensure that all items are accounted for and in
    serviceable conditions.
  • Assists in identifying anomalies and/or discrepancies and the
    details thereof or any other reasons for rejection and record in damage
    discrepancy reports posted on the Damage Discrepancy Reports posted on the
    system and presented to the Receiving &Inspection (R&I) supervisor
    and Procurement for immediate action,
  • Perform data entry of the Goods Receipt Reports in Umoja and R&I
    reports in Galileo inventory management system.
  • Assists in maintaining accurate and auditable property records in
    electronic inventory management systems for property control and
    accountability in line with the administrative instructions guidelines
    manuals and SOPs. Update all physical verification records and data entry
    in Galileo system.
  • Assists in the execution of contracts for the disposal of property
    and supplies including all types of waste material.
  • Assists the supervisor in dealing with the Self Accounting Units
    (SAUS) for preparation of equipment write offs and processing of write off
    cases through relevant property survey boards.
  • Assists in the preparation of statistical analysis and trend
    analysis on United Nations property.
  • Assists in the preparation, submission and follow up of Note verbal
    with the Ministry of Foreign Affairs (MOFA) for Tax exemptions for
    international staff working for MONUSCO, RSCE, OIOS, Ombudsman Office,
    RPO, UNMAS, UNMISS, UNISFA, MINUSCA, OIOS, CPT, UN Contractors and
    Consultants Based in Uganda.
  • Provide visa processing assistance and support to international
    staffs and dependents working for MONUSCO, RSCE, OIOS, Ombudsman Office,
    RPO, UNMAS, UNMISS,UNISFA, MINUSCA, OIOS, CPT, UN Contractors and
    Consultants Based in Uganda. Provide administrative support to UNESB and
    MONUSCO offices in DRC (SRSG Office, Chief of Staff, Legal Office; amongst
    others)
  • Perform other duties as required by the supervisor. Competencies:


Qualifications, Skills and Experience:
  • The ideal candidate for the United Nations Organization Stabilization
    Mission in the Democratic Republic of the Congo (MONUSCO) Property
    Management Assistant job placement should hold a High school diploma
    or equivalent
  • At least three years of progressively responsible experience in the
    field of property management, inventory control, logistics,
    administrative/protocol support or other related fields is required.
  • At least one (1) year experience in administrative/protocol support
    in the UN system is required.
  • Experience working in the UN Peacekeeping environment is desirable.
  • Experience in drafting diplomatic documents is desirable.
  • Valid national driving license is desirable
  • Computer literacy in word processing, excel, spreadsheets is
    required
  • Knowledge in SAP/Umoja, Business Intelligence applications is desirable.
  • Languages: fluency in oral and written English is required.
Competencies:
Professionalism:
  • Knowledge of the Organization’s rules and regulations as they
    pertain to supply, purchasing and logistics.
  • Demonstrated use of initiative and ability to make appropriate
    linkages in work requirements and anticipate next steps.
  • Shows pride in work and in achievements: demonstrates professional
    competence and mastery of subject matter; is conscientious and efficient.
    in meeting commitments, observing deadlines and achieving results; is
    motivated by professional rather than personal concerns; shows persistence
    when faced with difficult problems or challenges; remains calm in
    stressful situations.
Planning &
Organizing:
  • Develops clear goals that are consistent with agreed strategies,
    identifies priority activities and assignments; adjusts priorities as
    required; allocates appropriate amount of time and resources for
    completing work; foresees risks and allows for contingencies when
    planning; monitors and adjusts plans and actions as necessary; uses time
    efficiently.
Teamwork: Works collaboratively with colleagues to
achieve organizational goals; solicits input by genuinely valuing other ideas
and expertise; is willing to learn from others; places team agenda before
personal agenda; supports and acts in accordance with final group decision,
even when such decisions may not entirely reflected in position; shares credit
for team accomplishments and accepts joint responsibility for team
shortcomings.
NB: The
United Nations does not charge a fee at any stage of the recruitment process
(Application, interview meeting, processing, or training). The United Nations
does not concern itself with information on applicants’ bank accounts.
How to Apply:
All suitably qualified
and interested Ugandan candidates should send their applications with the
following documents:
  • The United Nations Personal History form
    (P-11), Download Here;
    This should be signed
  • Proof of required academic certificates
    i.e. Academic Certificate(s) and/or High School/Secondary Diplomas
  • Latest performance evaluation reports /
    appraisals
The applicants with
the completed documents are strongly encouraged to apply via e-mail and must
include the Vacancy Announcement Number (check beginning of this advert) and
Job Title to: rsce2-recruitment@un.org
Deadline: 2nd March 2019
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latest jobs, please visit http://www.theugandanjobline.com or
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