Job Title: Property
Control and Inventory Assistant
Control and Inventory Assistant
Organization: United
Nations Organisation Stabilization Mission in the Democratic Republic of the
Congo (MONUSCO)
Nations Organisation Stabilization Mission in the Democratic Republic of the
Congo (MONUSCO)
Duty Station: Entebbe,
Uganda
Uganda
Job Opening Number: ESB/GJO/PMU/005/022019
Reports to: Property
Management Officer
Management Officer
Job Grade:
GS-4
GS-4
About US:
Following the
signing of the Lusaka Ceasefire Agreement in July 1999 between the Democratic
Republic of the Congo (DRC) and five regional States (Angola, Namibia, Rwanda,
Uganda and Zimbabwe) in July 1999, the Security Council established the United
Nations Organization Mission in the Democratic Republic of the Congo (MONUC) by
its resolution 1279 of 30 November 1999, initially to plan for the observation of
the ceasefire and disengagement of forces and maintain liaison with all parties
to the Ceasefire Agreement. Later in a series of resolutions, the Council
expanded the mandate of MONUC to the supervision of the implementation of the
Ceasefire Agreement and assigned multiple related additional tasks.
signing of the Lusaka Ceasefire Agreement in July 1999 between the Democratic
Republic of the Congo (DRC) and five regional States (Angola, Namibia, Rwanda,
Uganda and Zimbabwe) in July 1999, the Security Council established the United
Nations Organization Mission in the Democratic Republic of the Congo (MONUC) by
its resolution 1279 of 30 November 1999, initially to plan for the observation of
the ceasefire and disengagement of forces and maintain liaison with all parties
to the Ceasefire Agreement. Later in a series of resolutions, the Council
expanded the mandate of MONUC to the supervision of the implementation of the
Ceasefire Agreement and assigned multiple related additional tasks.
Job Summary: The Property Control and Inventory Assistant
at this level reports to the Property Management Officer or the Associate
Property Management Officer. The Property Control and Inventory Assistant is
responsible for participation in various phases of the physical verification of
assets within the mission, He/she also assists the Supervisor in efficient
management, accountability of property control in accordance with UN
Regulations and Rules, manuals and relevant guidance, as well as in the
effective tracking, monitoring, and reporting of all inventory transactions and
property management related activities.
at this level reports to the Property Management Officer or the Associate
Property Management Officer. The Property Control and Inventory Assistant is
responsible for participation in various phases of the physical verification of
assets within the mission, He/she also assists the Supervisor in efficient
management, accountability of property control in accordance with UN
Regulations and Rules, manuals and relevant guidance, as well as in the
effective tracking, monitoring, and reporting of all inventory transactions and
property management related activities.
Key Duties and Responsibilities: Within
delegated authority, the Property Control and Inventory Assistant will carry
out the following duties:
delegated authority, the Property Control and Inventory Assistant will carry
out the following duties:
- Assists in maintaining accurate and auditable property records in
electronic inventory management system for property control and
accountability in line with the administrative instructions, guidelines, manuals
and SOPs. Assists in conducting physical inspections and quality control
of the mission United Nations property to ensure that all items are
accounted for and in serviceable condition. - Updates all physical verification records in electronic inventory
management system. - Assists in identifying anomalies and/or discrepancies during the
physical verification exercise. - Assists in the preparation of statistical analysis and trend
analysis on United Nations property. - Performs other duties as required.
Qualifications, Skills and Experience:
- The ideal candidate for the United Nations Organization
Stabilization Mission in the Democratic Republic of the Congo (MONUSCO)
Property Control and Inventory Assistant job placement should hold
a High school diploma or recognized equivalent - At least three (3) years of progressively responsible experience in
the field of property management, inventory control, logistics,
procurement or other related fields is required. - Experience working within an international organization or
non-governmental organization - in a conflict or post-conflict setting is desirable. Working
experience in a multicultural and/or international work environment is
desirable. - Experience in the use of an Inventory management system is
desirable. Computer literacy in word processing, excel, spreadsheets is
required Experience in the use of SAP/Umoja, Business Intelligence
applications is desirable. Languages - English and French are the working languages of the United Nations
Secretariat. - Fluency in oral and written English is required.
Competencies:
- Professionalism:
Knowledge of the Organization’s rules and regulations as they pertain to
supply, purchasing and logistics. Demonstrated use of initiative and
ability to make appropriate linkages in work requirements and anticipate
next steps. Shows pride in work and in achievements; demonstrates
professional competence and mastery of subject matter; is conscientious
and efficient in meeting commitments, observing deadlines and achieving
results; is motivated by professional rather than personal concerns; shows
persistence when faced with difficult problems or challenges; remains calm
in stressful situations. - Planning & Organizing: Develops clear goals that are consistent with agreed strategies;
identifies priority activities and assignments; adjusts priorities as
required; allocates appropriate amount of time and resources for
completing work; foresees risks and allows for contingencies when
planning; monitors and adjusts plans and actions as necessary, uses time
efficiently. - Teamwork: Works
collaboratively with colleagues to achieve organizational goals; solicits
input by genuinely valuing other ideas and expertise; is willing to learn
from others; places team agenda before personal agenda; supports and acts
in accordance with final group decision, even when such decisions may not
entirely reflect own position; shares credit for team accomplishments and
accepts joint responsibility for team shortcomings.
NB: The
United Nations does not charge a fee at any stage of the recruitment process
(Application, interview meeting, processing, or training). The United Nations
does not concern itself with information on applicants’ bank accounts.
United Nations does not charge a fee at any stage of the recruitment process
(Application, interview meeting, processing, or training). The United Nations
does not concern itself with information on applicants’ bank accounts.
How to Apply:
All suitably
qualified and interested Ugandan candidates should send their applications with
the following documents:
qualified and interested Ugandan candidates should send their applications with
the following documents:
- The United Nations Personal History form
(P-11), Download Here;
This should be signed - Proof of required academic certificates
i.e. Academic Certificate(s) and/or High School/Secondary Diplomas - Latest performance evaluation reports /
appraisals
The applicants with
the completed documents are strongly encouraged to apply via e-mail and must
include the Vacancy Announcement Number (check beginning of this advert) and
Job Title to: [email protected]
the completed documents are strongly encouraged to apply via e-mail and must
include the Vacancy Announcement Number (check beginning of this advert) and
Job Title to: [email protected]
Deadline: 2nd March 2019
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