UN Human Resources Officer Jobs – United Nations Regional Service Centre Entebbe (RSCE)

Job
Title:               
 Human
Resources Officer
Organization: United
Nations Regional Service Centre Entebbe (RSCE)
Duty Station: Entebbe,
Uganda
Job Opening Number: 19-Human Resources-RSCE-110860-F-Entebbe (M)
Reports to: Service
Line Manager
Job Grade: P-3
About RSCE:
The Regional Service
Centre Steering Committee is the decision-making body for RSCE, in compliance
with General Assembly resolutions, United Nations Secretariat rules and
regulations, strategic guidance from United Nations Headquarters and oversight
bodies. The Steering Committee consults with the Global Field Support Strategy
Implementation Coordination Team, as required.
The Regional Service
Centre, as approved by the Member States, is owned, managed and staffed by the
regional missions it serves. This framework reinforces the existing missions’
chain of command structures and lines of authority in a manner that does not
create an additional layer between Headquarters and the regional missions. It
also ensures that staffing for RSC.
Key Duties and Responsibilities:   Within
delegated authority, the Human Resources Officer will be responsible for the
following duties: (These duties are generic and may not be carried out by all
Human Resources Officers at this level)
Recruitment and
placement
  • Projects and monitors vacant posts of assigned level/group,
    Secretariat or mission wide and ensures adherence to policies and
    procedures in filling these posts.
  • Manages recruitment process including development of recruitment
    strategies and plans, coordinating with client offices in forecasting and
    identifying vacancies, preparing job openings, reviewing and screening of
    candidates.
  • Review job openings in consultation with hiring managers, ensuring
    that the evaluation criteria and responsibilities are in line with the
    approved or classified documents.
  • Conducts primary review, prepares and submit recruitment cases to
    approving officials/entities.
  • Arranges and conducts interviews for selection of candidates.
  • Reviews recommendation on the selection of candidate by client
    offices.
  • Participates in task forces and working groups identifying
    issues/problems, formulating policies and guidelines, and establishing new
    procedures on recruitment and staff selection.
  • Represents the organization with full delegation of authority in
    discussions with senior government officials on recruitment and other
    human resources matters.
  • Under the direction of HRSD/DOS (Human Resources Services Division,
    Department of Operations Support), coordinate and administers language
    proficiency examination and other programmes and tests related to the
    recruitment of professional, general service and other categories of
    staff.
  • Manages the recruitment and selection of national staff ensuring the
    development of job descriptions for approved posts, liaising with the UNHQ
    on the classification of such posts, advertising and guiding managers on
    the selection process in line with UN rules and regulations.
Administration of
entitlement and benefits
  • Advises the Head of Unit or Senior Human Resources Officers on the
    development, modification and implementation of United Nations policies
    and practices on entitlements.
  • Provides advice and guidance to managers and staff on human
    resources related matters.
  • Reviews and recommends level of remuneration for consultants.
  • Provides advice on interpretation and application of policies,
    regulations and rules. Reviews and provides advice on exceptions to
    policies, regulations and rules.
  • Represents the office in Joint bodies and working groups relating to
    salaries and other conditions of service.
  • Supervises the process of knowledge/awareness building amongst
    programme managers, senior management and staff members with regard to the
    staff rules and regulations, and related guidelines in the administration
    of entitlements and their strict application by HR Section, including
    consistent implementation of delegated authority.
  • Monitors and evaluate the effectiveness of related guidelines, HR
    Rules, regulations, practices and procedures, and recommends revision to
    UNHQ, where necessary.
Planning and Budget
  • Participate in the mission planning process throughout the mission
    life cycle for determining the staffing requirements and organizational
    structure; also conducts analysis and provides inputs on emerging capacity
    gaps in accordance with the mission’s mandate.
  • Contributes to the budget development process by reviewing the
    drafts and providing input on the human resources requirements and
    organizational structure of all sections based on the UNHQ guidelines on
    budget review.
  • Reflects recommendations of the staffing table reviews into the
    staffing stable requirements for purpose of budget preparation;
  • Constantly reviews and monitors staffing related costs and
    expenditures in UMOJA in line with funds allotment, ensuring that funds
    for staffing costs are available, and where necessary alerts Human
    Resources Officer to follow up with Finance and Budget Office to deploy
    funds to meet any shortfall;
  • Ensure that expenditures related to staffing are within the budgeted
    staffing costs, coordinating with Finance and Budget Units at both the mission
    and Headquarter levels to ensure availability of funds.
  • Advises hiring managers on loaning of posts between sections and
    movement of posts and staff between locations based on the SOP on staffing
    table and Post Management, ensuring the integrity of the staffing table as
    approved in the budget without discrepancy in sections and locations.
  • Assists in reviewing and processing requests for classification,
    providing advice and answering queries on classification procedures.
Performance
Management
  • Supports the mission in the implementation of the performance
    appraisal system and monitors its compliance with the proper
    implementation of the performance management system, providing guidance
    and substantive support to mission components on standards for the development
    of service, section, unit and individual work plans.
  • Coordinate with the integrated Mission Center to organise
    training/orientation programmes in performance management and supervisory
    skills as well as work plans.
  • Ensures full-compliance of e-performance and provides input to the
    establishment of Management Review Committee and Joint Monitoring
    Committee and Rebuttal Panel and acts as their facilitator and ex-officio
    member.
  • Counsel staff and Managers in cases of underperformance and
    facilitates the implementation of a Performance Improvement Plan (PIP) or
    other remedial measures, when required.
Staff Development
  • Provides regular information on global vacancies and opportunities
    for the generic rostering system and works with HRSD/DOS (Human Resources
    Services Division, Department of Operations Support) as a conduit for
    headquarters initiatives and as the initiator of individual career advice
    and counselling.
  • Advises staff on training opportunities for HR as well as in general
    giving particular attention to developing and implementing career
    development paths for national staff members;
  • Continuously assesses the skills, expertise and knowledge of the
    HROs and HRAs, ensuring participation of human resources staff in relevant
    training programmes and designing individual on-the-job and group training
    programmes on specific subject matters in the area of human resources
    management, including in the use of HR IT systems (IMIS, Nucleus, ERP,
    etc.)
Administration of
justice
  • Researches and compiles the mission’s responses to formal and
    informal requests coming from different entities under the Administration
    of Justice (AoJ) system.
  • Provides inputs to efforts and measures aimed at addressing and
    mitigating staff grievances with the purposes of resolving them at the
    lowest practical level.
  • Contributes to the development of preventive activities such as
    training and sharing best practices and recent jurisprudence related to
    human resources management.
Staff and
management relations
  • Supports dialogue between the management and international and
    national staff unions (Field Staff Union and National Staff Committee
    respectively) to discuss HR matters and related staff issues.
  • Participates in meetings with staff representatives to address
    issues affecting the staff and coordinate the quarterly meetings with the
    Head of the Mission and Director/Chief of Mission Support.
  • Organizes, as necessary, general or specific meetings for the staff
    on issues such as mandate implementation, status of HR reforms and other
    organizational change initiatives etc.
Others
  • Under the supervision of the CHRO, the HRO contributes to the
    monitoring and evaluation of the implementation of delegated authorities,
    through inter-alia, the human Resources Management Scorecard (HRM-S),
    Service Level Agreements, HRM-S indicators, and the senior Manager’s
    compact.
  • Participate in the development of a set of actionable and targeted
    change management plans, including coaching and training in order to
    implement these responsibilities and report on possible gaps and risks and
    recommends corrective action.
  • Assists with the development of a communication strategy with the
    dedicated intranet page on HR issues and regular formal and informal
    meetings.
  • Conducts research on precedents, policy rulings and procedures.
  • Maintain human resources information systems, including constant
    update and generation of information and reports for use by management
  • Performs other duties as required.


Qualifications, Skills and Experience:
  • The ideal candidate for the United Nations Regional Service Centre
    at Entebbe (RSCE) Human Resources Officer job placement should hold an advanced
    university degree (Master’s degree or equivalent) in human resources
    management, business or public administration, social sciences, education
    or related area. A first-level university degree in combination with
    qualifying experience may be accepted in lieu of the advanced university
    degree. Experience in the human resources management of an international
    organization is desirable. Experience in the use of UMOJA as an HR Partner
    is desirable.
  • At least five years of progressively responsible experience in human
    resources management, administration or related area is required. A
    minimum of 2 years work experience with a United Nations peacekeeping
    mission, agency, fund or programme in a conflict or post-conflict setting
    desirable.
  • Experience with the use of HR systems such as an ERP (UMOJA), FSS,
    and/or INSPIRA, is desirable. Experience in a shared service centre or
    operation is desirable.
  • Languages: fluency
    in oral and written English is required. Knowledge of French is an
    advantage
Competencies
  • Professionalism:
    Knowledge of human resources policies, practices and procedures and
    ability to apply them in an organizational setting. Ability to identify
    issues, formulate opinions, make conclusions and recommendations. Shows
    pride in work and in achievements; demonstrates professional competence
    and mastery of subject matter; is conscientious and efficient in meeting
    commitments, observing deadlines and achieving results; is motivated by
    professional rather than personal concerns; shows persistence when faced
    with difficult problems or challenges; remains calm in stressful
    situations. Takes responsibility for incorporating gender perspectives and
    ensuring the equal participation of women and men in all areas of work.
  • Planning and Organizing: Develops clear goals that are consistent with agreed strategies;
    identifies priority activities and assignments; adjusts priorities as
    required; allocates appropriate amount of time and resources for
    completing work; foresees risks and allows for contingencies when
    planning; monitors and adjusts plans and actions as necessary; uses time
    efficiently.
  • Client Orientation: Considers all those to whom services are provided to be “clients”
    and seeks to see things from clients’ point of view; establishes and
    maintains productive partnerships with clients by gaining their trust and
    respect; identifies clients’ needs and matches them to appropriate
    solutions; monitors ongoing developments inside and outside the clients’
    environment to keep informed and anticipate problems; keeps clients
    informed of progress or setbacks in projects; meets timeline for delivery
    of products or services to client.
NB: The
United Nations does not charge a fee at any stage of the recruitment process
(Application, interview meeting, processing, or training). The United Nations
does not concern itself with information on applicants’ bank accounts.
How to Apply:
If interested in
joining the United Nations in the aforementioned capacity, please click on link
below to visit website and create profile or express interest if you already
have a profile on the UN system.
Deadline: 25th February 2019
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