Project Coordinator UK NGO Jobs – Farm Africa

Job
Title:         
  Project
Coordinator
Organization: Farm
Africa
Funding Source: aBi Trust
Duty Station: Lira,
Uganda
Reports to: Program
Manager
About US:
Farm Africa is an
international non-governmental organization working to end hunger and bring
prosperity to rural Africa. We work to increase the incomes and improve food
security of smallholder farmers, pastoralists, agro-pastoralists, and forest
dwellers in East Africa. A core part of our strategy is to ensure that our
interventions are both economically sustainable and scalable. The systematic
integration of market linkages in implementing programmes is crucial to our
ability to scale our interventions cost-effectively. Farm Africa has the
ambition to be the leading European NGO specialising in Agriculture, Natural
Resource Management and Market Engagement.
About aBi Trust Project:
aBi Trust recently
awarded Farm Africa and the North East Chilli Producers Association (NECPA)
funding for a three-year project focused on creating a more competitive and
profitable chilli value chain within Lira, northern Uganda to capitalise on
growing international demand for varieties of Ugandan African Birds Eye (ABE) dried
chillies. The project will strengthen the technical capacity of NECPA and their
extension team to support market- orientated chilli production across their
entire area of operation. Key project activities will include; delivering an
enhanced extension package to 3,000 (120 groups of 25) chilli farmers in Aromo,
Barr and Amach sub-counties; reforming input supply within Aromo, Barr and
Amach sub-counties to ensure there is an adequate flow of high-quality inputs
to service growing demand from farmers; supporting NECPA to obtain the proper
certification and licencing required in order to begin accessing and selling
their farmers’ chillies directly into high-value export markets. At the same
time, the project will promote greater inclusivity within the value chain,
encouraging female and youth led production by educating on gender
mainstreaming and creating new enterprise opportunities.
Job Summary:  The Project Coordinator (PC) is a key role in
the senior management team in Uganda and is ultimately responsible for planning
and leading the implementation of the Commercialising Chilli Production (CCP)
project by both Farm Africa and our implementing partner, NECPA. The PC will be
required to manage the planning, implementation, monitoring & reporting of
all aspects of the CCP project. This will include playing a leading role in
internal and external project reporting, financial management, partner
management, monitoring and evaluation of the project activities, outputs and
impacts, and ensuring that all stakeholders at the project area are fully
engaged. The post-holder will be based in Farm Africa’s Lira office, and will
be reporting in to the Program Manager, Uganda (PM).
Key Duties and Responsibilities: 
The Project
Coordinator will oversee project implementation accordance with the objectives,
work plans and budgets agreed with the donor. In particular they will be
responsible for:
Project planning:
  • Work in close consultation with the Program Manager (PM) to review
    and prepare the project’s work plan and budget as part of the quarterly
    and annual planning process.
  • Manage monthly, quarterly and annual work plans for project
    activities and logistics, identifying and responding to the implications
    of interdependencies between different sub-project work stream activities.
  • Ensure all project staff and partners are clear on project plans and
    required resources during planning.
  • Work closely with NECPA management team to develop an implementation
    plan and budget in line with donor requirements and contractual plans for
    the overall programme.
  • Regularly review delivery progress against plans, highlighting areas
    of concern in a timely manner and proactively addressing them in good time.
Project delivery,
implementation and internal reporting:
  • Ensure the methodologies for each activity are clearly understood by
    the Farm Africa and NECPA project teams and delivered according to Farm
    Africa Approaches.
  • Ensure that project activities are implemented and outputs achieved
    as planned and within budget and timelines that have been contractually
    agreed with the donor
  • Ensure that accurate and detailed records are kept of activities
    delivered by both Farm Africa and NECPA teams and extension staff, and
    logged using GPS devices as stipulated by the donor
  • Participate in quarterly programme progress review sessions with the
    Program Manager and other key staff including: in-depth review of
    financial spend/burn rate; achievement against activity and output plan,
    and a forward look on whether the project is achieving against its
    objectives, indicators and beneficiaries.
  • Proactively identify and monitor any risks to non-delivery and,
    where required, develop and implement action plans to address issues
    identified;
  • Provide high-quality and accurate narrative and financial reports in
    line with contractual agreements
  • Work closely with the NECPA management team, providing hands-on
    support with managing programme delivery in line with contractual agreements
Financial
management and governance:
  • Closely monitor project expenditure, ensuring that requests for
    variances are requested from, and approved by, the donor ahead of time.
  • Work with the Project Accountant & Administrator (PA&A) and
    Finance & Administration Manager (FAM) for Uganda to regularly
    forecast budgets in line with any changes in implementation plans, and
    where required, to reflect the changing financial context (e.g.,
    inflation, exchange rates)
  • Implement project financial controls, ensuring that financial
    management in the project field office is in compliance with and exceeds
    the basic standards contained in the Farm Africa finance procedures manual
    and is in line with the requirements outlined in the aBi Financial
    Management Guidelines
  • Review budget monitoring reports, and provide timely explanations
    and corrective actions for any significant variances
  • Ensure that all procurement of goods and services is carried out in
    line with Farm Africa procedures and also follows the terms and conditions
    stipulated in the donor’s Financial Management Guidelines
  • Work with the PA&A, FAM and PM to monitor financial risks,
    developing and implementing mitigation actions as needed
Monitoring and
evaluation of the project’s outputs, outcomes and impact:
  • With support from the wider Monitoring & Evaluation team,
    develop and implement a Monitoring & Learning Plan (MLP) for the
    project in line with Farm Africa’s guidelines and the donor’s requirements
  • Ensure that KPI data is regularly and accurately recorded and
    submitted to the donor on a quarterly basis in line with contractual
    requirements
  • Closely monitor progress against the project’s ‘payment by result’
    indicators – reporting on progress and highlighting any concerns to the PM
    on a quarterly basis
  • Lead the project’s annual self-assessment process ensuring that
    necessary evidence is collected and all staff are actively inputting into
    the process M Ensure that the project is regularly conducting beneficiary
    surveys, collecting other data through relevant sources, developing case
    studies and collating photos
  • Ensure that activities delivered by the Farm Africa and NECPA teams
    are logged using GPS devices provided by the donor, and in line with the donor
    requirements
  • With support from the wider Monitoring & Evaluation team,
    oversee the joint procurement of baseline and EoP evaluations by the Farm
    Africa and aBi teams, ensuring that learning and recommendations from
    those evaluations are explicitly incorporated into the project’s future
    implementation activities.
  • Supporting the contract management for the project, ensuring that
    donor reports are of a high standard:
  • Produce accurately and timely narrative and financial reporting
    information for review and submission by PM and Programme Support Team
  • With support from the PA&A, ensure that full transactional
    reports for all expenditures are received promptly in Kampala within one
    week of the month end to ensure timely onward reporting to the donor
  • Proactively identify any required changes to donor-agreed work
    plans, objectives and/or budgets, working with the PM, CD and Programme
    Support Team to agree and implement any necessary contract revisions or
    renegotiations
  • Ensure compliance with donor procurement and other contractual
    requirements
Leadership and
management of project team:
  • Work with the Country Office team on the recruitment of new staff to
    the project team
  • Hold (at least) monthly staff meetings and send minutes and key
    action points to partners and any relevant stakeholders
  • Provide leadership and motivation to all project staff building
    values-based team working and individual staff skills relevant to the
    project.
  • Regularly provide both informal and formal coaching and feedback to
    all project staff
  • Proactively mentor and support NECPA team and their extension staff
    to achieve their project objectives
  • Effectively and promptly deal with any poor performance and actively
    recognise and encourage strong performance
  • Hold in-person supervision sessions with all line-managed staff at
    least once per month (to discuss progress against their personal
    development objectives and work targets) and carry out in-person annual
    appraisals with all line-managed staff
  • Manage and nurture mutually beneficial partnerships with
    stakeholders:
  • Proactively identify and raise with the PM (and others as
    appropriate) any project- related delivery risks, and work with NECPA
    staff and other stakeholders to implement action plans to resolve
    identified issues
  • Act as a regional level ambassador, promoting the project, including
    hosting visitors, speaking at events, and meeting donors and other
    officials when required
  • Form strong links with relevant local government teams, ensuring
    that both parties are operating within the confines of a mutually agreed
    Moll
  • Convene quarterly stakeholder meetings
  • Support organisation of external events, forums and conferences to
    share project lessons and experiences
  • Play an active role as a member of the Farm Africa Country team:
  • Contribute to the development and implementation of Farm Africa’s
    strategy
  • Identify and explore opportunities to grow and expand the country
    project pipeline, both in relation to the current project or related to
    new project opportunities
  • Work with the PM, CD and the UK Programme Funding Unit to prepare
    funding proposals where requested, ensuring that any lessons learned
    during implementation are documented and built into future project design
  • Participate in country-level or Pan-Farm Africa programme meetings
    with other project coordinators, as reasonably requested


Qualifications, Skills and Experience: 
  • The ideal candidate will should possess a Postgraduate degree or equivalent
    in Agriculture, Agribusiness, Rural Development, Rural Livelihoods or any
    other related field. Further relevant academic qualification in the area
    of Agriculture, Agribusiness, Rural Development, Rural Livelihoods or
    other relevant field
  • At least three years management experience with an INGO or
    agri-business evidencing knowledge and understanding of project strategy,
    design, implementation, line management monitoring and reporting.
  • Experience of operationalising project plans with multiple external
    stakeholders and managing implementing partners
  • Experience in financial management, including the ability to
    develop, read and manage budgets; and rapidly spot potential issues and
    solutions
  • Direct experience of delivering business development services to
    agribusinesses and supporting them to access finance and grow.
  • Experience in combining coaching with effective and insightful
    feedback on organisational strengths, development areas and ways to grow
  • Direct experience of formalising smallholder producer supply chains,
    or supporting agribusinesses to do the same
  • Experience of using a range of tools to monitor delivery of
    activities and progress towards achieving project outcomes on an ongoing
    and regular basis
  • Experience of producing high-quality narrative reports for
    large-scale donors
  • Demonstrable understanding of private sector agriculture value
    chains and rural development in Uganda          
  • Experience of working in Lango sub-region and northern Uganda
  • Knowledge and understanding of the chilli value chain in Uganda and
    key dynamics and stakeholders within it.        
  • Excellent understanding of market-based approaches to development
    and particularly approaches which encourage greater participation of women
    and youth       
  • Knowledge of Global GAP and/or Organic certification requirements,
    and the process to be followed to achieve certification.
  • Excellent written and oral communication and presentation skills (in
    English) with the ability to work with both Government, CSOs and Private
    Sector stakeholders
  • Excellent training/facilitation skills and experience
  • Adept in Microsoft Windows including Word, Excel, Outlook and
    PowerPoint
  • Ability to build strong relationships with stakeholders based on
    trust, collaboration, demonstrated commitment and impact, deploying a wide
    range of influencing techniques as required
NB: Please download
full job description here, Click
Here
How to Apply:
All suitably
qualified candidates should send their updated CVs, salary history, and a
two-page supporting statement detailing how you meet the person specification
to ugandarecruitment@farmafrica.org including ‘Programme Coordinator- CCP’ in
the subject line. Please DO NOT send additional documents such as certificates
and references with your application. Successful candidates ONLY will be
required to provide these documents during the referencing process.
NB: Due to the
urgent requirement to fill this role, applications will be reviewed on an
ongoing basis, and short-listed applicants may be called for interview ahead of
the closing date.
Deadline:  12th February 2019
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