Project Coordinator – African Governance Architecture NGO Jobs – ActionAid

Organisation: ActionAid
Duty Station: Kampala,
Uganda
Reports to: Program
Manager – Democratic Governance
About US:
ActionAid is an
International Development Agency working in over 50 countries in Africa, Asia,
Latin America and the Caribbean. ActionAid Uganda’s mission is to achieve
social Justice, gender equality, and poverty eradication by working with people
living in extreme poverty and exclusion, their communities, people’s
organisations, activists, social movements and their supporters.
Job Summary:  The Project Coordinator will support and work
closely with the Policy Manager and the Project Manager to coordinate day to
day operations of the Project. In support of the Program Manager Democratic
Governance, and the International Project Manager, the Project Coordinator will
have a significant role in coordinating and ensuring that the delivery of the
project is in line with the objectives; ensuring project systems are set up and
maintained appropriately; representing the project externally with partners,
consortia members, external stakeholders as required. The project coordinator
will be charged with ensuring effective project implementation and ensure
adherence and compliance with contractual requirements to all EC Rules and
Regulations.
Key Duties and Responsibilities: 
Coordinate project
implementation
  • Provide Leadership in the planning, implementation, monitoring and
    reporting on the performance of the project in accordance with the donor
    guidelines and procedure
  • In close cooperation with the Manager Policy Advocacy and Campaigns
    ensure timely implementation of the project activities
  • Contribute to monitoring and documentation of project with IASL unit
    for learning
  • Organise project planning, reflection and learning events and
    steering committee meetings
  • Ensure proper filling of project documents for reference
  • Ensure development and updating of project support documents
    including RACI Matrix, risk matrix and project communication strategy
  • Create and sustain positive working relationships with the
    government, line ministries, CSO partners, associates and other key
    stakeholders
  • Convene quarterly project committee meetings
Undertake project
Financial Management and Reporting
  • Ensure that the project work plan and expenditure conform to the
    project budget and remains within agreed limits.
  • Coordinate AAU and national level inception/launch workshops to
    ensure that all are familiar with the project’s   objectives, activities   and  
    compliance requirements.
  • Compile, manage and monitor a risk register for the project.
  • Compile and submit quarterly and annual program and financial
    variance reports to management and donors
  • Coordinate planning of the policy, advocacy and campaigns agenda for
    the project at local and national levels in line with the AGA project as
    well as CSP mission priorities, AAI/U 
    strategies and global campaign processes.
  • Identify and develop links and partnerships between AAU and other
    actors for broader influence and engagement with the government, to
    promote democratic policy-making and implementation in line with the AGA
    and ACDEG
  • Act as a Spokesperson for the project including engaging with media
    as agreed with the Manager Policy Advocacy and Campaigns
  • With support from the Communication Officer and Manager Policy
    Advocacy and Campaigns ensure the development of a communication strategy,
    tool kits and message synthesis for mobilisation, and other communications
    assets for use in advocacy-focused events.
  • Develop advocacy and campaign messages on Democracy, Elections and
    Good governance in liaison with the communications officer.
  • Develop and periodically update the advocacy and campaigns risk
    matrix on Democracy, Elections and Good governance
  • Contribute to regular and frequent public commentary on media and
    social media spaces on key advocacy discourses.
  • Represent the 
    organisation  in  engagement  with 
    key  regional
    stakeholders  including  governance  institutions  and 
    civil  society networks to
    ensure support for the project as required.
  • Ensure the coordinated implementation of the communication plan in
    close cooperation with Communication Officer and Manager Policy Advocacy
    and Campaigns ensuring that co-applicants and other stakeholders are kept
    informed of progress and key issues.
  • Coordinate the implementation and monitoring of the policy, advocacy
    and campaign’s agenda on Democracy, Elections and Good governance in line
    with ALPS, M&E frameworks and guidelines.
  • Support program staff and partners in the implementation of the
    campaign and advocacy agenda on Democracy, Elections and Good governance
  • Develop campaigns’ monitoring and evaluation plans and frameworks
    for the project in liaison with the IASL unit
  • Prepare and share progress reports on Democracy, Elections and Good
    governance advocacy and campaigns activities.
  • Collect, compile and share baseline data on elections and good
    governance campaign in line with AAU M&E framework.
  • Organize, document and share outcomes from quarterly reviews and
    reflection project meetings.
  • Document and share advocacy and campaign results and learning in
    line with Communication strategy and other AAU/AAI related guidelines.
  • Coordinate research and development of alternative models for policy
    influencing and shared learning on land and tax.
  • Contribute to shaping of AAU’s research, advocacy and campaigns priorities
    on elections, democracy and good governance.
  • Identify, review and share periodic updates on the trends of issues
    for advocacy and campaign’s on Democracy, elections and good governance
  • Scan and regularly update staff, partners and other CSOs on the
    emerging policy issues on Democracy, elections and good governance that
    need program attention.
  • Identify and establish relationships with credible research
    institutions for collaboration in research, and knowledge generation to
    inform policy, campaigns and advocacy work on Democracy, Elections and
    Good Governance
  • Develop policy briefs, papers, and think pieces on relevant policy
    areas for policy influencing and to inform AAU/I and CSOs positions on
    advocacy and campaigns on Democracy, Elections and Good Governance at all
    levels
  • Develop and update the research, advocacy and campaign knowledge
    matrix on Democracy, Elections and Good Governance
  • Ensure complete researches are uploaded for storage and easy
    retrieval and utilization.
  • Coordinate the documentation, innovation and packaging of AGA
    project advocacy and campaign results, impact and learning in line with
    Communication strategy and other AAU/I related guidelines.
  • Guide the planning and development of Democracy, Elections and Good
    Governance campaign documentation.
  • Periodically contribute to media, newsletters, articles and
    magazines with content from AAU advocacy and campaign interventions.
  • Roll out Democracy, Elections and Good Governance campaign
    monitoring and evaluation strategies in liaison with Impact assessment and
    Shared learning unit and
  • Work with the Thematic and Cluster Coordinators to develop
    innovative interventions to promote the advocacy and campaign messages on
    Democracy, Elections and Good Governance
  • Coordinate the development of organizational position/policy papers
    and statements on key pertinent issues for media, legislators and other
    stakeholders on Democracy, Elections and Good Governance
  • Disseminate and influence uptake of organizational positions on
    Democracy, Elections and Good Governance at all levels.
  • Coordinate AGA project as well as AAU’s participation in strategic
    networks, alliances and other relevant spaces for policy advocacy,
    campaigns in line with AAU/AAI guidelines and frameworks
  • Periodically map and share formal and informal networks and
    coalitions to work with in AGA project as well as AAU’s broader advocacy
    and Campaigns work
  • Contribute to the capacity enhancement of networks, alliances and
    coalitions on Democracy, Elections and Good Governance in line with
    AAU/AAI capacity development guidelines.
  • Identify new and strategic partnerships for networking and
    collaboration on Democracy, Elections and Good Governance policy advocacy
    and campaign’s work
  • Build and develop a data base of individuals, networks and of
    activists on Democracy, Elections and Good Governance for movement
    building
  • Provide feedback and monitor the implementation of agreed actions
    from networks and coalitions
  • Organize and participate in strategic actions and events within AAI
    federation, civil society, and citizen formations at the different levels
  • Support in the identification, prioritization and planning for
    resource mobilization in line with the AAU/AAI Fundraising Strategy and
    donor policies and guidelines.
  • Identify funding gaps, prioritize and lead the development of
    innovative concepts for resource mobilization on Democracy, Elections and
    Good Governance.
  • Participate and contribute to the development of funding concepts
    and proposals on Democracy, Elections and Good Governance


Qualifications, Skills and Experience:
  • The applicant for the ActionAid Project Coordinator – African
    Governance Architecture job placement must hold a Bachelor’s degree in
    law, Political Science, Human rights, or any other related field from a
    recognized institution.
  • A relevant post graduate qualification will be an added advantage
  • Wide understanding of Democracy, Elections and Good Governance
    issues in Uganda
  • Project planning and management
  • Monitoring and evaluation
  • Campaign planning and execution
  • Public policy formulation and analysis skills
  • Research and analytical skills
  • Interpersonal skills
  • Building and nurturing social movements, networks and coalitions
  • Critical writing and oral communication
  • Negotiation and mediation
  • Self-driven, innovative and result oriented
  • Extensive relationship management
  • At least four years of experience in a similar field at a
    coordination level
How to Apply:
All qualified and
interested candidates should deliver their application letters, CVs and copies
of Academic documents with details of at least three (3) referees one of which
shall be from your most recent employer. The complete applications should be
hand delivered or sent by email to Vacancies.Uganda@actionaid.org addressed to:
The Director Human Resource and Organizational Effectiveness, ActionAid Uganda
Plot 2514/2515 Ggaba Road, Opposite Kampala International University, P.O. Box
676 Kampala. Uganda.
NB: 
All Applications sent by email should clearly indicate the position title in
the subject line.
Deadline:  22nd February 2019
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