Procurement Specialist Job Opportunity – Uganda Electricity Transmission Company Limited (UETCL)

Job
Title:        
 Procurement
Specialist
Organisation: Uganda
Electricity Transmission Company Limited (UETCL)
Duty Station: 
Kampala, Uganda
Reports to: Principal
Procurement Officer
About US:
Uganda Electricity
Transmission Company Limited (UETCL) is responsible for bulk purchase of
electricity from the generating companies and selling the electricity in bulk
to the distribution companies throughout Uganda. UETCL is also responsible for
all exports and imports of electricity to Uganda. UETCL envisions: “To become a
leading strategic business partner in the transmission and Single Buyer Business
and to support sustainable energy development in Uganda.”
Job Summary:  The Procurement Specialist will support the
Project Manager of the Grid Expansion and Reinforcement Project, in planning,
co-ordination and control of the procurement activities from its start to the
time it is completed. He/ She will be responsible for ensuring that the
requirements of the Project in line with the Procurement Manual are fulfilled.
He /She will also support the project monitoring function to ensure that the
project is concluded successfully.
Key Duties and Responsibilities: 
  • Coordinate Procurement Function between the component coordinators
    and the Procurement and Disposal Unit on behalf of the Head Procurement
    and Disposal Unit.
  • In Consultations with the Heads of User Departments/User Department
    focal points of procurement, the Procurement
  • Specialist will prepare, review, adjust (where applicable) and
    monitor the implementation of the Project procurement plan.
  • Ensure timely preparation/updating, and submissions of the project
    Procurement plans for review and approval of the World Bank.
  • In consultation with User Departments and Head Procurement and
    Disposal Unit, prepare bidding documents for acquisition of goods, works
    and non-consulting services, and the REOI and RFP for consulting services.
  • Ensure that procurement procedures follow those prescribed in the
    Project Implementation Manual are followed.
  • Lead the bidding and selection processing, including organising
    pre-bid or pre-proposal meetings, providing clarifications, coordinating
    the Receipt of bids/proposals, leading and participating in the opening of
    bids/proposals/ expressions of interest.
  • In close consultation with User Departments and Head procurement
    Unit, participate in Evaluation of Expression of Interest, Quotations,
    Bids and Proposals.
  • In close consultation with the Head procurement Unit, prepare and
    make submissions to the Contracts Committee.
  • Coordinate/make arrangements and participate in Contract
    negotiations for consultancy services and technical discussions for goods
    and Works where applicable to provide technical guidance.
  • Prepare draft contract for Contracts Committee and IDA review, and
    clearance of the Attorney General and ensuring timely signing of
    contracts.
  • Verify that Procurement requests are in accordance to the approved
    Procurement Plan.
  • Prepare and publish general and specific procurement notices/
    invitation for bids and work closely with User departments to ensure that
    Terms of Reference or technical specifications are obtained timely from relevant
    Technical Departments and Beneficiaries.
  • In consultation with the Technical Departments preparation of
    bidding documents, request for proposals, consultant’s shortlists and
    other documents based on relevant procedures for the procurement of goods,
    Works and on consultant services and for the selection of consulting
    services.
  • Mentor colleagues by sharing knowledge in procurement services.
  • Support capacity building in procurement management of staff that
    deal with procurement issues with emphasis on World Bank and PPDA
    Guidelines.
  • Ensure that clearance/No-objection(s) from World Bank is obtained if
    required.
  • Preparation of Procurement progress reports at a minimum on monthly
    basis, highlighting among others the progress on processing various
    contracts, constraints met and any other issues that require Management
    attention.
  • Participate in Contract monitoring and administration by ensuring
    that in close liaison with the Technical Departments that all procurement
    contracts are efficiently managed, monitored and timely completed in order
    to get the value for money (good quality at a lower cost).
  • To enhance the efficiency and effectiveness of the Procurement Data
    Management system and in particular set up a filing and record keeping
    system that ensures that procurement records are easily retrievable and
    available for procurement audits; Maintain complete procurement files and
    records including all correspondence related to procurement activities;
    seek legal advice where appropriate.
  • Prepare procurement inputs to quarterly FMR progress reports.
  • Monitor and track contracts being processed, identify
    constraints/challenges/issues especially deviations from agreed
    procurement schedules and seek to resolve issues in a timely manner in
    appropriate consultation with Management.
  • Facilitate the Post Procurement Reviews (PPR) exercise, and follow
    up implementation of PPR recommendations.
  • Prepare and update the Procurement/Contract Register (List of all
    procurement contracts awarded).
  • Report immediately to the Permanent Secretary any noted fraud and
    corruption or governance issues with Procurement staff, Bidders and
    Consultants.
  • And to carry out any other duties as may be assigned from time to
    time.


Qualifications, Skills and Experience: 
  • The ideal candidate must hold a university Degree in
    Procurement/Purchasing and Supplies, or Commerce, Economics or Business
    Administration.
  • A professional qualification – CIPS.
  • Must demonstrate experience in procurement in all aspects of
    procurement of goods, non-consulting services, works and consulting
    services.
  • Experience of at least 6 years’ general experience in procurement
    services with 3 years in public sector and at least 2 years working on
    projects financed by multilateral development agencies e.g. World Bank,
    African Development Bank etc. with a demonstrated strong track record.
  • Previous experience in processing high value contracts subject to
    international competition, and in working with multi-sectoral teams are
    added advantages.
  • In-depth knowledge of major Development Finance Institutions and the
    PPDA procurement rules, Guidelines and procedures.
  • Knowledge of the use of software such as MS Project Primavera, Ms
    Access, Sun systems will be an added advantage.
  • Must possess interpersonal, management and communication skills.
  • Computer literacy skills
  • Must be able to withstand stressful work situations and have
    willingness to work long hours outside the normal hours.
  • Possession of a valid National Driving Permit is desired.
  • A person of high integrity, confidentiality in handling public
    resources, must be highly motivated, innovative and a committed team
    player.
How to Apply:
All candidates are
strongly encouraged to send their applications enclosing photocopies of
academic qualification certificates and testimonials along with their curriculum
vitae indicating contact postal address, daytime contact telephone, fax or
e-mail and giving three (3) referees to:
The Manager,
Human Resource and
Administration
Uganda Electricity
Transmission Company Limited
P.O. Box 7625
Kampala. Uganda
Deadline: 20th February 2019
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