Procurement Assistant Job Placement – Uganda Petroleum Institute Kigumba (UPIK)

Job Title:      Procurement Assistant
Organisation: Uganda
Petroleum Institute Kigumba (UPIK)
Duty Station: Uganda
About US:
Uganda Petroleum
Institute Kigumba (UPIK) was established by the Statutory instrument No. 31 of
2011: The Universities and Other Tertiary Institutions Acts, 2006
(Establishment of Uganda Petroleum Institute, Kigumba) in July, 2011. The
mandate of UPIK is to provide a world-class education in geosciences and
petroleum engineering in order to support and advance the petroleum and energy
sectors in Uganda, East Africa and beyond.
Key Duties and Responsibilities: 
  • Assist to provide regulatory guiding principles of the law and
    explain it to the end users in relation to their procurement requirements.
  • Assist to develop appropriate terms and conditions of the proposed
    contract in consultation with the end users or technical Specialists,
  • Assist to implement the UPIK Inventory Policy and keep procurement
    registers up-to-date?
  • Assist to identify, mitigate and de-escalate procurement risks to
    enable the Institute meet its obligations
  • Assist to maintain all procurement related documentation and manage
    both Internal and external relationship Provide guidance for preparing
    Terms of Reference and Specifications Prepare requests for quotations,
    proposals and other bidding documents. Coordinate the preparation and
    Issuance of solicitation bidding documents and advertisements of bid
    opportunities. Assist to administer the bid opening, evaluation, approval,
    award and contracts management
  • Assist User Units in the Institute to initiate, prepare and update
    Procurement Plans
  • Assist to confirm the estimated costs on the procurement plans
    requisitions, w order to determine the appropriate procurement method.
  • Perform any other duties assigned from time to time


Qualifications, Skills and Experience: 
  • The applicant must hold an Honors Bachelor’s degree in Procurement
    and Supply Chain & Management with at least 3 years relevant
    experience from a reputable organization OR a Diploma in 
    Procurement and Supply Chain Management and must possess a
    procurement profession qualification (e.g. CIPS) with at least 5 years’
    experience from a reputable organization
  • Basic procurement knowledge of the application of the PPDA Act &
    Regulations or donor procurement guidelines will be an added advantage
  • Age: Below 40
    years
How to Apply:
Applications
accompanied by detailed Curriculum Vitae, copies of certificates and
testimonials and at least two competent referees, one of whom must be from your
current or previous employer. They should be addressed to:
The Principal,
Uganda Petroleum Institute, Kigumba,
P.O. Box 50,
Kigumba.
Note: Only shortlisted applicants will be
contacted.
Deadline: 28th February 2019
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