Logistics Officer US Non-profit Jobs – Mercy Corps

Job
Title:         
 Logistics
Officer
Organization: Mercy
Corps
Duty Station: 
Uganda
About US:
Mercy Corps is an
International NGO that exists to alleviate poverty and oppression by helping
people build secure, productive and just communities. Mercy Corps has been
fully registered in Uganda as an operational NGO. Currently Mercy Corps has an
office in Kampala and is implementing Food Security programs which comprise of
Water and Sanitation, Livelihood and Agriculture and Conflict Mitigation
Management Program in North and North Eastern Uganda. We implement programs in
the northern districts of Pader, Kitgum, Agago, Lamwo, Kaabong, Abim and Kotido
with funding from USAID, USDA, Walmart Foundation, SDC, DFID as well as other
private donations.
Job Summary:  The Logistics Officer is responsible for the
overall Logistics Management of the Kotido Office. In charge of the Kotido
Logistics department, the Logistics Officer will make sure that all programs in
the field are fully supported timely and accurately in all type of logistics
needs. The Logistics Officer is the key person for all the Kotido Logistics
arrangements, coordination and also serves as Local Security Focal Point. In
addition this position will be required to perform other program support
logistical duties, such as arranging flights, transportation, lodging, etc…
as the need arises.
Key Duties and Responsibilities:  Under
the guidance and supervision of the Head of Office, the following functions are
performed:
Asset Management
  • Maintain the asset records for the Kotido office and liaise with
    Kampala for a centralized Assets inventory of all MC Uganda offices
  • Ensure all the items bought that falls under Asset category
    according to MC Policies are properly registered on the Asset Register
    with all the required information
  • Maintain the softcopy of the Asset Register for Kotido Office
  • Liaise with Pader, Kampala and/or any other offices on the Assets
    Management, movement and monitor if the register is properly maintained
    and it matches with the softcopy.
  • Every six months review and physically crosscheck the Asset Register
    with the assets to ensure the asset tags are available on the assets and
    update the assets condition – depreciation if applicable.
Fleet Management:
  • Ensure that all vehicles are safe and road-worthy. Ensure that all
    vehicles have proper on-board vehicle documentation. Maintain
    administrative vehicle files for each vehicle.
  • Continuous tracking of vehicle log-sheets; responsible for monthly
    compilation of fuel consumptions.
  • With the Head Driver, schedule vehicle use to meet programmatic and
    operational needs. Maintain vehicle movement board daily. Oversee and
    ensure proper use of the vehicles.
  • Oversee fuel consumption purchase and tracking including
    coordination with gas station(s)
  • Organize cleaning of vehicles.
  • Organize regular service schedules for vehicles and maintain service
    schedule files.
  • Ensure major repairs are done in a timely manner.
  • T rack vehicle expenses in accordance with the respective
    procurement policy.
  • File Monthly Vehicle Consumables sheet for each vehicle separately.
  • Order and maintain stock of spare parts and consumables.
  • Manage drivers’ leave schedules ensuring smooth operation of the
    fleet.
  • Coordinate with Human Resources to ensure proper tracking of drivers/Guards         HR files.
  • Ensure drivers are licensed and trained. Participate in hiring and
    disciplinary measures for drivers.
  • Coordinate with drivers to ensure regular vehicle communications is
    in place.
  • Ensure security measures for vehicles such as parking, storage of
    keys, emergency supplies, etc.
  • As security focal point, coordinate with District Security officers;
    organize levies as needed for field trips.
  • Ensure that security incident reports are completed and filed
    including all vehicles’ related incidents).
  • Ensure that accident reports are completed and filed.
  • Responsible for oversight of vehicle rentals including tracking of
    leases            and payments.
Others
  • Overall responsibility for the Kotido Logistics department
  • Ensure that the warehouse office’s training needs is identified and
    their          capacity is built.
  • Conduct himself/herself both professionally and personally in such a
    manner as to bring credit to Mercy Corps.
  • Perform other tasks as requested and needed by Mercy Corps
    Operations in Kotido


Qualifications, Skills and Experience: 
  • The ideal candidate for the Mercy Corps Logistics Officer job
    opportunity should hold a Bachelor’s Degree in Logistics and Procurement,
    Supply chain managements or a closely related field
  • Three years’ experience in Logistics and Procurement Management,
    preferably in an international NGOs.
  • Ability to interact effectively with international and national
    personnel, adaptability to unanticipated circumstances,
  • Microsoft Office specifically excel and computer skills, experience
    with using email.
  • Excellent English oral and written skills,
  • Proven ability to solve problems independently without supervision
  • Broad knowledge and understanding of Logistics, Procurement,
    Warehousing and Assets management ethics as well as the willingness and
    ability to enforce compliance with Mercy Corps and donor policies and
    procedures is essential.
  • The ability to interact effectively with international and national
    staff members is required.
  • A demonstrated ability to work quickly and accurately, meet
    deadlines and process information in support of program activities is
    necessary.
How to Apply:
All suitably
qualified and interested candidates should send their E-mail applications
including a cover letter clearly stating the salary requirements, updated CV
(with three professional referees), and copies of academic
qualifications/certificates addressed to the Senior HR and Legal Manager, Mercy
Corps Uganda to: ug-mcjobs@mercycorps.org
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