The Ugandan Jobline

• Maintain the asset records for the Kotido office and liaise with
  Kampala for a centralized Assets inventory of all MC Uganda offices
• Ensure all the items bought that falls under Asset category
  according to MC Policies are properly registered on the Asset Register
  with all the required information
• Maintain the softcopy of the Asset Register for Kotido Office
• Liaise with Pader, Kampala and/or any other offices on the Assets
  Management, movement and monitor if the register is properly maintained
  and it matches with the softcopy.
• Every six months review and physically crosscheck the Asset Register
  with the assets to ensure the asset tags are available on the assets and
  update the assets condition – depreciation if applicable.

• Ensure that all vehicles are safe and road-worthy. Ensure that all
  vehicles have proper on-board vehicle documentation. Maintain
  administrative vehicle files for each vehicle.
• Continuous tracking of vehicle log-sheets; responsible for monthly
  compilation of fuel consumptions.
• With the Head Driver, schedule vehicle use to meet programmatic and
  operational needs. Maintain vehicle movement board daily. Oversee and
  ensure proper use of the vehicles.
• Oversee fuel consumption purchase and tracking including
  coordination with gas station(s)
• Organize cleaning of vehicles.
• Organize regular service schedules for vehicles and maintain service
  schedule files.
• Ensure major repairs are done in a timely manner.
• T rack vehicle expenses in accordance with the respective
  procurement policy.
• File Monthly Vehicle Consumables sheet for each vehicle separately.
• Order and maintain stock of spare parts and consumables.
• Manage drivers’ leave schedules ensuring smooth operation of the
  fleet.
• Coordinate with Human Resources to ensure proper tracking of drivers/Guards         HR files.
• Ensure drivers are licensed and trained. Participate in hiring and
  disciplinary measures for drivers.
• Coordinate with drivers to ensure regular vehicle communications is
  in place.
• Ensure security measures for vehicles such as parking, storage of
  keys, emergency supplies, etc.
• As security focal point, coordinate with District Security officers;
  organize levies as needed for field trips.
• Ensure that security incident reports are completed and filed
  including all vehicles’ related incidents).
• Ensure that accident reports are completed and filed.
• Responsible for oversight of vehicle rentals including tracking of
  leases            and payments.

• Overall responsibility for the Kotido Logistics department
• Ensure that the warehouse office’s training needs is identified and
  their          capacity is built.
• Conduct himself/herself both professionally and personally in such a
  manner as to bring credit to Mercy Corps.
• Perform other tasks as requested and needed by Mercy Corps
  Operations in Kotido

• The ideal candidate for the Mercy Corps Logistics Officer job
  opportunity should hold a Bachelor’s Degree in Logistics and Procurement,
  Supply chain managements or a closely related field
• Three years’ experience in Logistics and Procurement Management,
  preferably in an international NGOs.
• Ability to interact effectively with international and national
  personnel, adaptability to unanticipated circumstances,
• Microsoft Office specifically excel and computer skills, experience
  with using email.
• Excellent English oral and written skills,
• Proven ability to solve problems independently without supervision
• Broad knowledge and understanding of Logistics, Procurement,
  Warehousing and Assets management ethics as well as the willingness and
  ability to enforce compliance with Mercy Corps and donor policies and
  procedures is essential.
• The ability to interact effectively with international and national
  staff members is required.
• A demonstrated ability to work quickly and accurately, meet
  deadlines and process information in support of program activities is
  necessary.

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