Fresher Store and Assets Officer NGO Jobs – World Vision International

Organisation: World
Vision International
Duty Station: 
Kampala, Uganda
Reports to: Senior
Administration Officer
About US:
World Vision Uganda
is a Christian Relief, Development and Advocacy Non-Government Organization
dedicated to working with children, families and communities to overcome
poverty and injustice. We currently work in over 41 districts in Uganda. World
Vision is committed to the protection of children and we will not employ people
whose background is not suitable for working with children. All employment is
conditioned upon the successful completion of all applicable background checks,
including criminal record checks where possible. “Our Vision for every child,
Life in all its fullness. Our prayer for every Heart, the will to make it so.”
Job Summary: The
Stores and Assets Officer will support the administration and procurement units
to manage inventories and receiving goods from respective suppliers. The Store
Officer will responsible as central receiver in Provision systems. The
jobholder will responsible to register all WV Uganda fixed assets and update
the assets status in quarterly basis to management. This position would
therefore suit someone who has strong technical experience in inventory or
asset management, whilst also having good skills in operating Ms. Excel.
Key Duties and Responsibilities: 
Inventories and
Fixed Assets Management:
  • Conduct and coordinate physical assets verification of ALL offices.
  • Gather and record asset details (brand, specification, serial number
    price etc)
  • Preparations for valuation of assets in line with procurement
    procedures.
  • Post consolidated asset repots to FFR database
  • Preparations for viewing of the assets
  • Prepare bid documents for disposal with support from procurement
  • Reports compiled, generated and filed within 48hours and shared with
    the different departments which returned the items.
  • Consistence in reaching out to projects, disposing at local level
    for communities to benefit.
  • Central point for receiving and issuing of goods:
  • Provide internal and external customer care with support that
    reflects world Vision core values.
  • Responsible for receiving goods from respective suppliers and ensure
    that the items received are as per the purchase order.
  • Requesting the supplier to pick up defective items, or by arranging
    for transport to the supplier’s warehouse.
  • Items received should be properly serialized or coded and stored in
    specific areas of the store for ease of retrieval. The stores officer
    ensures that received items are well stored in a safe manner.
  • Perform the central receiving role in Provision and ensure timely
    submission of invoices to finance.
  • Updating bin cards and stock cards daily, signing them off and
    balancing with the quantities in the shelves and it is a continuous process.
  • Receiving, issuing and correctly locating items to the respective
    stake holders under appropriate stores regulations and documentation such
    store issue notes and proper signing in the store issue book in a
    consistent manner.
  • Recording of over/under deliveries in under delivery book
  • Engraving and recording of all assets before issuing them out.
  • Preparations for transportation of items to the field offices.
  • Tracking of all assets received and update this on a continuous
    basis.
  • Each issued item should be properly documented for future reference
    and accountability.
  • Establish Just in time (JIT) system to mitigate storage risk
  • Provide internal and external customer care with support that
    reflects world Vision core values.
Store Management:
  • Stores well-arranged and organized.
  • Easy accessibility to items in store.
  • Tidy Stores conducive for working in.
  • Access controls in place and observed.
  • Monitoring the life span/expiry date of items kept in store
  • Sending out invitation to other departments to participate in the
    exercise.
  • Overseeing the physical stock count.
  • Compiling of data and translating into inventory at hand report.
Asset Disposal:
  • Receiving Items for disposal and quarantine them.
  • Compiling of disposal lists, forwarding them for review by relevant
    personnel and forwarding to the National Director for approval.
  • Preparations for valuation of assets in line with procurement
    procedures.
  • Ensure that appropriate method of disposal is utilized at any one
    time.
  • Prepare bid documents for disposal with support from procurement
  • Actual disposal exercise using the appropriate method
  • Reports compiled, generated and filed within 48hours and shared with
    the different departments which returned the items.
  • Consistence in reaching out to projects, disposing at local level
    for communities to benefit.
  • All related disposal costs are allocated and forwarded to Finance
    for appropriate actions
Facilities
Management:
  • Assist in office equipment maintenance
  • Support clusters, ADPs and regions in stores procedures and
    guidelines for facilities management


Qualifications, Skills and Experience: 
  • The applicant for the World Vision Store and Assets Officer job
    placement should preferably hold a Bachelor’s Degree in Business
    Administration, Logistics and Supply Chain or related field.
  • A minimum of two years of relevant experience in stores maintenance
    and inventory management
  • Strong technical knowledge in managing inventories with good
    background in computer skills of Microsoft Excel.
  • High integrity and proven commitment to accountability practices
  • Proactive personality, self-driven and strongly motivated.
  • Proven ability in the implementation of large-scale programs
  • Relationship management/networking, and coordination.
  • Good interpersonal skills, strong communication skills, both verbal
    and written.
  • Excellent management, analytical and negotiation skills
  • Strong information technology skills
How to Apply:
All suitably
qualified candidates are encouraged to apply online by visiting World Vision
International’s e-recruitment jobs portal at the web link below.
Please follow
instructions on How to Create Account and Profile at World Vision’s
e-recruitment portal.  Qualified female candidates are particularly
encouraged to apply.
Deadline: 25th February 2019
For more of the
latest jobs, please visit http://www.theugandanjobline.com or
find us on our facebook page https://www.facebook.com/UgandanJobline







Leave a Reply

Your email address will not be published. Required fields are marked *