Fresher Finance Assistant International NGO Jobs – Danish Refugee Council (DRC)

Job Title:    Finance Assistant
Organisation: Danish
Refugee Council (DRC)
Duty Station: 
About US:
The Danish Refugee
Council (DRC) is a private, independent, humanitarian organization working on
all aspects of the refugee cause in more than 36 countries throughout the
world. The aim of DRC is to protect refugees and internally displaced persons
(IDPs) against persecution and to promote durable solutions to the problems of
forced migration, on the basis of humanitarian principles and human rights. DRC
works in accordance with the UN Conventions on Refugees and the Code of Conduct
for the ICRC and NGOs in Disaster Relief.
Job Summary:  The Finance Assistant will facilitate the
efficient and effective financial operation of DRC operational office. She/he
will ensure compliance with all DRC Operations Handbook Manual (OHB) alongside
donor policies, procedures, guidelines and rules. She/he will seek and receive
policy guidance/ instructions and support from Finance Officer on their
respective areas of responsibilities.
Key Duties and Responsibilities: 
Finance Roles
  • Assist with preparation of the budget.
  • Implement financial policies and
  • Establish the Fund requirements, and
    maintain adequate cash levels in the bank and submits cash flow forecast
    every 25th of the month to the Senior Finance Officer.
  • Makes Bank payments, process approved
    payments of supplier / service provider invoices on the basis of complete
  • Responsible for the management of
    Monthly cash books. Prepares weekly cashbooks’ with complete
    documentations for all the projects for review by Finance Officer before
    sharing with the Senior Finance Officer every Friday of the week.
  • Provides the financial review of all
    Order Requests (OR) and Request for payments in accordance to the set
    limit in the DRC, Uganda internal Delegation of Authority and running
    budget line balance.
  • Supports the Finance Officer to verify
    approved payment Vouchers for all payments in accordance to the set limit
    in the DRC, Uganda internal Delegation of Authority and running budget
    line balance.
  • Ensure Program Manager reviews/carries
    out physical cash count reconciled at the end of the week (Friday) and
    that Cash counts are filled in Kampala for review by Senior Finance
    Officer the following Monday together with the weekly updated cashbook.
  • Ensure month end cash counts are
    properly done and submitted to DRC Country office in Kampala by 1st of
    every month and month end cash books are submitted to Senior Finance
    Officer 2nd of every month.
  • Prepares Monthly bank reconciliation and
    send end of month Bank statement to DRC Country office in Kampala by the
    2nd of every month.
  • Ensure scanning of cover sheets and
    supporting documents and sees that proper filing is done in accordance
    with donor requirements and/ or DRC OHB manual.
  • Ensure copies of project files and
    related documents are submitted to DRC Country office, Kampala for back up
    storage in both hard and soft copies with Maximum of two months delay for
    each month.
  • Keep copies of all documents submitted
    to DRC Country office in Kampala in file for reference in soft copy.
  • Monitor project budgets closely and
    advice program Manager/Project coordinators on any issues of concern.
  • Assist with the monthly, quarterly and
    annual DRC and donor reports preparation.
  • Confirm that full accountabilities
    (documentations) are obtained for all expenditures and validity of claims
    all financial claims.
  • Support the Finance Officer to prepare
    schedules for all taxes withheld or paid on a monthly basis where relevant
    and submit to Senior Finance Officer for verification before submission to
    the relevant authorities.
  • Supporting Finance and Programme
    Managers to adequately prepare for both internal and independent audits.
  • Responsible for banking activities.
  • Ensure the safeguarding of all available
  • Reconcile the accounts payables.
  • Reconcile the accounts
    receivables/advances and Issue receipts for all the funds received.
  • Ensure contracts are respected and paid
    for according to agreed terms of payments.
  • Monitor fuel costs for all fleet and
  • Perform any other duties as may be
    assigned from time to time
  • Uphold the DRC’s Code of Conduct.

Qualifications, Skills and Experience: 
  • The ideal candidate for the Danish
    Refugee Council (DRC) Finance Assistant job opportunity should hold a
    University degree in Finance or Accounting and final or Part certification
    in CPA or ACCA
  • Two years of work experience in finance
    or accounting in INGOs.
  • Excellent knowledge in preparing major
    international donor reports.
  • Possess strong analytical and conceptual
  • Proven management skills
  • Fluent in written and spoken English.
  • Proven commitment to accountable
  • Knowledge of working in challenging
How to Apply:
All candidates
should apply online at the link below
Deadline:  28th February 2019
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