Finance Director Non-profit Careers – ActionAid

Job Title:        Finance
Organisation: ActionAid
Duty Station: Kampala,
Reports to: Country
About US:
ActionAid is an
International Development Agency working in over 50 countries in Africa, Asia,
Latin America and the Caribbean. ActionAid Uganda’s mission is to achieve
social Justice, gender equality, and poverty eradication by working with people
living in extreme poverty and exclusion, their communities, people’s
organisations, activists, social movements and their supporters.
Job Summary:  The Finance Director will provide strategic
leadership in financial management in line with AAU and AAI strategies,
policies, procedures, statutory laws and international financial standards. 
Key Duties and Responsibilities:  
Development of
plans and budgets
  • Lead in the development of plans and budgets in line with AAI/AAU
  • Review AAU Finance Strategy, identify the annual strategic financial
    implications for AAU
  • Lead the process of financial forecasting for the country strategy
    and initiate the development of an appropriate financial strategy.
  • Prepare a forecast of sponsorship income, project funding and local
  • Review consolidate and present for approval detailed income and
    expenditure budgets and summary budget tables.
  • Review and update Resource Allocation Framework for effective
    allocation of financial resources.
  • Develop planning and budgeting guidelines
Development and
enforcement of internal controls
  • Develop and implement an internal control system to maintain the
    financial integrity and compliance with AAU policies, procedures and
    national laws
  • Develop internal control policies and procedures and monitor
  • Review and disseminate changes /updates in Finance Manual 
  • Review period end processes and procedures
  • Ascertain the effectiveness of internal controls, review as
    necessary and ensure compliance in all finance and accounting work
  • Review and approve expenditures and other financial related
    transactions in line with the financial policies and procedures.
  • Approve expenditures and authorize payments by cheque, web-banking
    and other approved systems,
  • Check and approve bank and ledger reconciliations.
  • Review and approve cash flow requests and remittances
Financial Reporting
  • Develop and implement financial reporting systems in line with
    financial frameworks, policies and procedures
  • Develop frameworks for financial management reporting and
    communicate to the teams
  • Review and submit financial management report regarding the activities
    of AAU to the CD
  • Ensure donor reporting as per guidelines
  • Review reporting systems for effectiveness in supporting AAU
    Programmes and recommend implementation
Provision of
technical advice and support
  • Provide technical advice and support on the Programme financial
    matters to the CD and other points staff as required
  • Participate in the CMT and make presentations to the Board advice on
    optimal resource utilization and strategic decision making
  • Implement and report key actions agreed on
  • Implement the financial policy and procedural manual
  • Provide guidance on the exchange rate movements, inflation trends
    and other macro-economic factors
  • Offer technical advice on cost control and overheads
Grants and contract
  • Provide support and guidance to grants and contracts management to
    ensure adherence to AAI requirements
  • Review donor reports for compliance
  • Review donor agreements
  • Review and approve donor management tracking tool for compliance
    with expectations
  • Attend to donor queries, concerns and requirements
  • Review and approve contracts from the finance management perspective
Internal and
External Audits
  • Coordinate the internal and external audit engagements in line with
    the AAU policies and International financial reporting standards
  • Ensure preparation and submission of financial statement to Auditors
  • Coordinate and monitor the implementation of audit recommendations
  • Review and discuss the agreement terms for External Auditors
Integrity of the
accounting system
  • Ensure the integrity of accounting systems and data security
  • Ensure timely renewal of licenses, access and authorization of
    computerized accounting systems including SUN /VISION/ TMI
  • Ensure periodic data backups for financial statements
  • Review system versatility (as well as system improvement proposals)
    and identify system weaknesses and flaws and recommend changes to the
    relevant development project teams
Strategic Decision
  • Contribute to strategic decision making to support the Board
  • Contribute to the CMT agenda
  • Contribute to the Board’s decision making through CMT by providing
    financial perspectives
  • Implement and follow-up on CMT key actions with the Finance
  • Represent management in the Finance committee of the Board
Employee relations
and staff management
  • Supervise, mentor and motivate staff within the department while
    setting clear performance targets for staff in department
  • Lead the development and implementation of work plans and budgets
    for Finance function and activities to achieve set goals
  • Set staff performance targets and conduct appraisals as required in
    accordance with the HR manual
  • Ensure that the Finance function are adequately resourced, and their
    performance managed to adequately support the strategy
  • Organize and plan for staff development and training
  • Prepare, agree and communicate leave plan and ensure adequate cover
    and staff in the event of absence of staff on leave.

Qualifications, Skills and Experience:
  • The applicant for the ActionAid Finance Director job placement must
    hold a Bachelor’s Degree in Commerce, or Business Administration
    (Accounting) or any other relevant qualification
  • Must be a member to a professional Accounting body (ACCA, CPA, ACA,
    CIMA etc.)
  • A Master’s Degree in Business Administration (MBA), Finance and
    Accounting is an added advantage
  • A minimum of eight to ten years of sound technical knowledge and
    work experience in a reputable organisation
  • Experience of no less than 5 years with a reputable NGO/INGO in a
    Senior Management Position
  • Experience of working in non-governmental Organizations is an advantage
  • Practical experience in using computerized financial accounting
  • Financial management skills
  • Budgeting and budgetary control skills
  • Analytical skills
  • Strategic planning skills
  • Communication and networking
  • Donor/contract management skills
  • Transformative feminist Leadership skills
  • Computer proficiency, knowledge of accounting packages
  • Ability to establish critical working relationships
  • Ability to promote and safeguard AAU policies
  • Ability to conduct power analysis
How to Apply:
All qualified and
interested candidates should deliver their application letters, CVs and copies
of Academic documents with details of at least three (3) referees one of which
shall be from your most recent employer. The complete applications should be hand
delivered or sent by email to addressed to: The
Director Human Resource and Organizational Effectiveness, ActionAid Uganda Plot
2514/2515 Ggaba Road, Opposite Kampala International University, P.O. Box 676
Kampala. Uganda.
All Applications sent by email should clearly indicate the position title in
the subject line.
Deadline:  22nd February 2019
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