Job Title: Sales Agronomist Organisation: Zagro Duty Station: Kampala, Uganda About US:…
Finance & Administration Officer NGO Jobs – GOAL International
Job Title: Finance & Administration
Officer
Officer
Organisation: GOAL
International
International
Duty Station: Kaabong,
Uganda
Uganda
Reports to: Senior
Financial Accountant
Financial Accountant
About US:
GOAL International
is an international non-profit organization that was founded in 1977 and works
to promote the realization of the fundamental rights of the poor, the
vulnerable, and those affected by humanitarian crisis. GOAL currently works in
16 countries, with our head office in Dublin, Ireland.
is an international non-profit organization that was founded in 1977 and works
to promote the realization of the fundamental rights of the poor, the
vulnerable, and those affected by humanitarian crisis. GOAL currently works in
16 countries, with our head office in Dublin, Ireland.
Job Summary: The Finance & Administration Officer will strengthen finance and Administration
within the GOAL Kaabong and Abim Offices and provide financial and
administrative support.
within the GOAL Kaabong and Abim Offices and provide financial and
administrative support.
Key Duties and Responsibilities:
Finance
- Month-end Reporting: Maintain bank and cashbooks and ensure that all transactions are
recorded and coded to appropriate donors and projects and that bank and
cash accounts are reconciled on a timely basis as required, signed safe
count sheets and cashbooks submitted to Kampala finance on the last
working day of the month. Collect bank statements on the first working day
of the month and submitted to Kampala finance. Ensure that Fixed Assets
(FA) check is performed by WD three and monthly cashbook accountability
submitted to Kampala by WD five - Budgeting: Provide
support to the Programme Manager and project managers to create accurate
and realistic annual project, equipment and core cost budgets - Monthly rolling budgets: Providing assistance to the programme manager and individual
project managers where applicable to review and update monthly Budget
Monitoring Tools (BMT), to submit the reviewed BMTs in line with agreed
deadlines. - Reporting: Provide
timely and accurate weekly and monthly financial reports to Kampala
Finance for review. - Liaising with Finance in Kampala as necessary
- Liaise with banks on any financial related matters
- To support the organisation in ongoing risk management at a field
level and to support the fulfilment of the GOAL Uganda finance plan
objectives - To attend monthly stock counts on behalf of finance department
- Ensure that monthly fund requests based on projected field
activities and office running costs for Kaabong and Abim are sent to
Kampala by the end of the month for the coming period - Petty cash maintenance and bank register maintenance, ensuring all
expenses are reasonable and appropriately authorized and recorded - Monitoring floats outstanding and ensuring they are cleared on a
regular basis - Ensuring all purchases have been made following GOAL purchasing
procedures and have all relevant supporting documentation attached to
payment requisition - Provide cover for other field offices whenever necessary
- Perform any other duties as assigned
Personnel &
Administration
Administration
- Act as HR focal person for the Kaabong and Abim field offices
- Submit a monthly summary leave report (Annual, sick, study, etc.)
each month to the programme manager, ensure that all leave is adequately
authorised and planned. - Ensure all new staff have signed their contract of employment and
copies of all relevant HR documents are kept up-to-date in the Kaabong and
Abim HR files while originals are sent to Kampala in line with HR
guidelines - Ensure all documents concerning personnel are confidentially and
properly filed - Ensure that all payslips are appropriately authorised, delivered to
staff with staff acknowledging receipt and storing the electronic copies
confidentially - Ensure that 100% timesheets are filed on a monthly basis
- Ensure that all staff have completed annual performance appraisals
on time - Ensure that all staff are appropriately inducted in line with HR
guidance - Supervise the office cleaners
Qualifications, Skills and Experience:
- The ideal candidate for the GOAL International Finance
& Administration Officer job placement must hold a University degree in Accounting, Finance
or related field - A qualified or part-qualified accountant (Chartered, Certified or
Management) - A minimum of three years’ experience in a finance related role
preferably within an NGO environment is desirable - Ability to work with minimal supervision
- Excellent written and spoken English, outgoing personality with
excellent communication and training skills - Ability and willingness to travel and work in remote areas
- Excellent computer skills including proficiency in Microsoft Excel
and Word and if possible have knowledge of Sage desirable or a similar
package.
How to Apply:
All suitably
qualified and interested applicants who meet the requirements should submit
their applications which must include at least 4 reference contacts (2
professional, 2 character references, including your supervisor and the most
recent/previous employer), and daytime contact number to; The Human Resource
Manager, GOAL Uganda on the email: recruitment@ug.goal.ie. PLEASE DO NOT ATTACH
CERTIFICATES, indicate the job title in the subject line.
qualified and interested applicants who meet the requirements should submit
their applications which must include at least 4 reference contacts (2
professional, 2 character references, including your supervisor and the most
recent/previous employer), and daytime contact number to; The Human Resource
Manager, GOAL Uganda on the email: recruitment@ug.goal.ie. PLEASE DO NOT ATTACH
CERTIFICATES, indicate the job title in the subject line.
Deadline: 26th February 2019
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