Field Coordinator – Imvepi Non-profit Careers – International Rescue Committee (IRC)

Coordinator – Imvepi
Organization: International
Rescue Committee (IRC)
Duty Station: 
Reports to: Field
About US:
The International
Rescue Committee helps people whose lives and livelihoods are shattered by
conflict and disaster to survive, recover, and gain control of their future. It
was created by Albert Einstein more than 80 years and has been working in
Uganda since 1998. It has particularly working in the conflict zones where tens
of thousands of people have been kills and over 1.6 million displaced.
Following a peace agreement in 2006, Ugandans are returning home and looking to
rebuild their lives. The IRC is there to protect women and children from
violence and exploitation by fostering a safe environment and encouraging
education, and is supporting farmers and small businesses, and helping
communities promote peace and long-term development.
Job Summary:  The Field Coordinator Imvepi, Omugo, Ofua
(Arua District) leads IRC’s response in the Arua District and is responsible
for supporting and coordinating timely and high-quality program implementation,
with a specific focus in ensuring effective functionality of all the support
functions of the program. The Field Coordinator supports the operations and
program teams in the field site, ensuring that the Deputy Director of
Operations is kept abreast of issues regarding adherence to agreed work plans
and reporting schedules as well as full compliance to IRC’s policies in the
areas of Finance, HR, Supply Chain, Security, ICT. The Field Coordinator will
ensure that IRC Arua is effectively represented in all coordination events, as
well as oversee day to day management of Staff Safety and Security during all
phases of field operations. The Field Coordinator works in close coordination
with the Program Managers to ensure that operational and program strategies are
implemented in the field site.
Key Duties and Responsibilities: 
Strategic Planning
  • Initiate and develop an Annual strategic plan for the Field Location
    (Imvepi, Omugo and Ofua).
  • Develop Arua-focused operational plan to support the program
    activities and scale up programming,
Field Management
  • Coordinate the day-to-day implementation of all constructions in the
    field site, by providing constructive support to the Supply Chain, to
    maintain quality and adherence to OPM and district standards;
  • Work in close collaboration with the Program Managers, Supply Chain
    and Finance Officers for West Nile, review the operations master budget,
    to include key operational activities and assets within donor requirements;
  • Review the development of budgets for program proposals in
    conjunction with the grants and finance departments;
  • Review appropriate M&E activities are carried out regularly by
    operations staff in all sectors (data collection & analysis,
    monitoring of progress against established work plans and BoQs),
    maintaining quality;
  • In close collaboration with the Country M&E Manager, initiate
    the process of identifying gaps in M & E systems and make
    recommendations for improvements;
  • Monitor that all project activities are consistent with established
    best practices and IRC’s Program Framework principles;
  • Monitor all staff in the field site to know and understand IRCs
    Global and in-country HR Policies and the IRC Way Standards for
    Professional Conduct;
  • Initiate, document and address breaches of policy and disciplinary
    issues in coordination with the HR Coordinator in a professional manner
    and in line with the letter and spirit of the relevant policy;
  • Supervise all operations staff at the field sites in performing their
    duties efficiently and in a timely manner;
  • Monitor the achievement of staff Performance Management agreements.
Administration and Support
  • Oversee day-to-day implementation of all programs in the field site,
    providing constructive supervision to the program managers to implement,
    monitor, and evaluate work plans as agreed with the Deputy Director of
    Programs and Technical Coordinators;
  • Oversee spending and targets set in project tools, including work
    plans, spending plans, and procurement plans, ensuring collaboration and
    coordination with Supply Chain, Human Resources and IT departments;
  • Chair the monthly Budget versus Actuals (BvA) meetings at field
    level with the field Finance Lead, and in collaboration with sector
    Technical Coordinators to address any over/under expenditure issues
    through jointly developed corrective plans;
  • Support integration across programs, facilitating regular
    coordination meetings and promoting active collaboration across sectors;
  • Work closely with program managers to implement IRC’s client
    responsiveness initiative. Act as the focal person at field site for
    managing IRC’s client feedback register;
  • Actively participate in grant and Exemplar meetings for West Nile,
    sharing support needs with the operations and program teams in Kampala;
  • In close collaboration with Technical Coordinators, support the
    field-based team in proposal development efforts, including assessments,
    program design, and budgeting. Providing review for both Program and
    Operations inputs. Ensure key support needs for the field site are
    budgeted in new proposals, and contribute to and review budgets to ensure
    that they are reasonable and sufficient to cover operational needs of the
    field office.
Safety and Security
  • Monitor all staff in the field sites to know and understand IRC‘s
    security regulations;
  • Document and address breaches of policy and disciplinary issues in
    coordination with the Senior Field Coordinator and DDO;
  • Monitor the security situation, attend security meetings and inform
    the Senior Field Coordinator, DDO and SMT where appropriate, of
    developments through submission of accurate weekly and –where needed-
    ad-hoc security and incident reports;
  • Participate in the review and update of the West Nile and Country
    Security Management Plan, ensuring that the Security Risk Assessments are
  • Support the Senior Field Coordinator in developing field specific
    Contingency Plans, Medevac, Evacuation Plans and SOPs.
Representation and
  • Represent the IRC with local government authorities (administrative,
    sectoral and security officials), non-state actors, beneficiaries,
    communities, UN agencies, NGOs, and donors at the field site level. Engage
    and or delegate to program staff for sector representation as appropriate;
  • Upon request by the Senior Management Team, organize and facilitate
    field visits for stakeholders interested in IRC’s response;
  • Coordinate IRC Arua activities with relevant officials and other
    humanitarian agencies;
  • Prepare regular reports to keep partners and stakeholders informed
    of IRC’s activities;

Qualifications, Skills and Experience: 
  • The applicant for the International Rescue Committee (IRC) Field
    Coordinator job should hold a graduate degree in Development Studies,
    International Relations or similar.
  • A minimum of five years of experience of coordinating
    multi-sectorial humanitarian relief or development projects in Africa or
    similar context preferred.
  • Good working knowledge of communications systems (satellite
    communications, VHF and HF radio) preferred.
  • Good working knowledge of computer software: MS Word, Excel &
    email applications required.
  • Knowledge of and experience in working with and coordinating with
    international and national partner organizations.
  • Experience of working in complex emergency settings supporting
    construction of health facilities, staff housing as well as water and
    sanitation infrastructure in emergency or refugee settings.
  • Experience managing UNHCR, ECHO, DFID, EU or OFDA funded project an
    added advantage.
  • Proven leadership, program management, mentorship and staff
    development, planning, analytical, interpersonal, and communication skills
  • Ability to listen, understand and realise clients’ ideas and
    viewpoints when facilitating sessions with Survivors, host communities and
    other stakeholders.
  • Demonstrable facilitation skills by guiding discussions, and
    encouraging others to freely express their views and actively participate
    in the decision making process.
  • Demonstrate inclusiveness when making staffing decisions and working
    with clients, partners and colleagues from diverse backgrounds.
  • Competency in writing progress and donor reports and proposals;
    familiarity with UNHCR , ECHO and SV desirable
  • Excellent communication and analytical skills and ability to present
    ideas effectively, in both oral and written form.
  • Ability to communicate sensitively and without judgment; good
    diplomatic and persuasion skills.
  • Ability to use good judgment when making decisions and to take
    accountability for decisions made.
  • Emotional maturity and stability to resolve conflicts in non-violent
    way and maintain appropriate boundaries.
  • Good interpersonal skills including ability to gain trust and build
  • Ability to handle multiple tasks; proven self-initiative and problem
    solving abilities.
  • High standard of spoken and written English.
  • Good computer skills including Microsoft Excel, Access, Word,
    Outlook, and Power Point.
  • Be able to work in a stressful setting and adapt quickly to changing
    environments; and willingness to travel to program sites
  • Good security management skills
How to Apply:
All suitably
qualified and interested candidates should send updated CVs, cover letters and
filled application form, download
, clearly indicating “FIELD COORDINATOR – IMVEPI” as the subject
to: (The Human Resource and Administration department,
International Rescue Committee)
Deadline: 21st February 2019
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