The Ugandan Jobline

• Active engagement in senior management decision-making processes
  including attendance at senior management meetings.
• Maintain the Embassy properties: ensuring they are in good
  condition.
• Maintain an up-to-date inventory of all Embassy property.
• Update premises profiles as required.
• Review of leases and ensuring timely renewal.
• Ensure the proper implementation of records in vehicle log books.
• Provide monthly fuel consumption report to the concerned authority.
• Co-ordinate all security issues to ensure the safety of the staff
  and property at the chancery, the residence and expatriate staff houses.
• Review performance of private security firm.
• Liaise with state police on deployment of VIPPU officers for the
  security of the Embassy and Official Residence.
• Ensure that contracts with service providers for office machinery,
  supplies, fumigation and refuse collection are operational and renewals
  are made in a timely manner.
• Office equipment: efficient use, maintenance and repair.
• Utilities bills verification prior to payment, liaison with service
  providers to maintain supply, preparation of requests.
• Store maintenance; stock re-ordering and accountability.
• Ensure all vehicles are insured, serviced, maintained and daily
  checks are completed and records updated.
• Review and implement transport requests.
• Ensure that the monthly fuel bills are reconciled prior to payment.
• Performance management of staff being supervised; drivers and
  support staff.

• The ideal candidate for the Embassy of Ireland in Uganda Facilities
  & Resources Manager job must hold a Degree in Business Management or
  other relevant qualification.
• Experience in people management.
• Knowledge of facilities management i.e. the laws/principles
  governing tenancy agreements.
• Knowledge of fleet management repair analysis and general vehicle
  maintenance.
• Proficiency in the Microsoft suite of applications i.e. Word, Excel,
  Outlook etc.
• Proven ability to demonstrate initiative, resourcefulness and
  perseverance.
• Good problem solving and decision making skills and analytical
  abilities.
• High motivation with a proven ability to work both independently and
  as part of a team.
• Strong interpersonal skills and
  ability to deliver results through a team.
• Efficient communication and a high standard in English, both spoken and written.
• Proven ability to
  work with minimal supervision.
• Ability to prioritise effectively and work to deadlines.
• A very high standard of personal integrity.
• Previous experience with an international organisation is desirable
  but not essential

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